Administrative assistant Work, Jobs in Saltash, Con (with Salaries)

Administrator
Hamoaze House —Devonport
- From £24,784.50 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Health & wellbeing programme
Quick apply
2d
Administrator
Babcock International —Plymouth
- £24,500 - £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
- Annual leave
- Employee assistance programme
18h
Office Assistant
Pure First Care Services —Saltash
- £13.50 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6d
Administrative Assistant
@PlymouthCare —Plymouth
- Up to £12.71 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Typing
- Work from home
Quick apply
3d
Administrative Assistant
Toni&guy Plymouth —Plymouth
- £12.88 an hour
- Part-time
- Hospitality
- Social media management
- Customer service
Quick apply
2d
Admin Assistant
Coombe Dean School —Plymouth
- £18,067 - £26,403 a year
- Communication skills
- School
3d
Finance and Administration Assistant
South West Lakes Trust —Lifton
- £24,784.50 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
19h
Administrator
Wolferstans —Plymouth
- Full-time
- Communication skills
- Time management
9d
Office Administrator and Bookkeeper
S.Tozer Construction —Blackawton
- Part-time
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Annual leave
Quick apply

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Administrator

Hamoaze House
Devonport

Quick apply

Job details

Permanent | Full-time
From £24,784.50 a year
2 days ago

Benefits

Free parking
Casual dress
Health & wellbeing programme
Company pension
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Communication skills
Time management

Full job description

About Hamoaze House

Hamoaze House is a long-established Plymouth charity providing structured, trauma-informed support for people affected by drug and alcohol use, trauma and social disadvantage.

We are looking for an organised, proactive and reliable Administrator to join our administration team. This is a varied and rewarding role supporting our Adult Services, Family programmes and retail arm, alongside the wider governance, finance and operational functions of the charity.

The successful candidate will play a key role in ensuring the smooth running of the organisation through excellent administrative support, accurate record-keeping, regular departmental meeting note-taking and effective communication with staff, community members and partner agencies.

Main Responsibilities

Administration and Programme Support

Provide comprehensive administrative support across Hamoaze House programmes.
Maintain accurate records, filing systems and controlled documents.
Support room bookings, appointments, schedules and programme logistics.
Prepare letters, forms, reports and other documentation.
Undertake the accurate and timely data entry of health records, using the Halo case management system.
Manage shared inboxes and respond appropriately to enquiries.
Liaise professionally with community members, staff, partner agencies and members of the public.

Meeting Administration and Note-Taking

Attend departmental and organisational meetings as required.
Regularly take clear and accurate notes and minutes at departmental meetings.
Produce, format and distribute meeting notes, minutes and action logs within agreed timescales.
Track actions arising from meetings and support staff to maintain accurate records of decisions and outcomes.
Assist with scheduling meetings and preparing meeting documentation.

Data, Compliance and Governance Support

Support programme data recording and reporting requirements.
Assist with maintaining accurate service records and databases.
Support document control processes and audit preparation activities.
Help ensure information is managed in accordance with confidentiality, safeguarding and data protection requirements.
Contribute to maintaining high standards of governance and compliance.

Reception, Facilities and Customer Service

Welcome visitors and community members in a professional, calm and friendly manner.
Answer telephone calls and respond to enquiries.
Receive and distribute post and deliveries.
Support facilities coordination, stock control and day-to-day building administration.
Help maintain a safe, organised and welcoming environment within Hamoaze House.

Team Working and Cover

Work collaboratively with colleagues across all programmes.
Support administrative cover arrangements and shared team responsibilities.
Participate in training, development and team meetings.
Contribute to continuous improvement of administrative systems and processes.

About You

We are looking for someone who can work confidently in a busy charity environment, balance competing priorities and contribute to a supportive, respectful and professional team culture.

Essential

Demonstrable administrative experience.
Excellent organisational and time-management skills.
Confidence using Microsoft Office 365, including Word, Outlook, Excel, Teams and Co-Pilot.
Strong written communication skills and excellent attention to detail.
Ability to take clear and accurate meeting notes and minutes.
Ability to manage competing priorities and work independently.
Professionalism, discretion and commitment to confidentiality.
Good interpersonal skills and ability to communicate effectively with a wide range of people.
Understanding of safeguarding, professional boundaries and confidentiality.

Desirable

Experience of minute-taking or formal note-taking in a professional environment.
Experience of working within the charity, health, social care or public sector.
Experience maintaining databases or electronic case management systems.
Knowledge of data protection requirements.
Experience supporting governance, finance administration or compliance processes.

Pay: From £24,784.50 per year

Benefits:

Casual dress
Company pension
Free parking
Health & wellbeing programme
On-site parking
Sick pay

Experience:

administrative: 3 years (required)

Work authorisation:

United Kingdom (required)

Work Location: In person

Quick apply

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