Office manager/administrator Work, Jobs in Whiteley, Ham (with Salaries)

Administrator
J&B Hopkins —Fareham
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Life insurance
Quick apply
11d
QHSE Administrator
Insensys Ltd —Fareham
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
- Employee assistance programme
Quick apply
8d
Client Reallocation Administrator
Eight Financial Advice —Whiteley
- £30,000 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Excel
- Salesforce
- Employee assistance programme
Quick apply
Office Manager/Administrator
HAMPSHIRE OIL AND GREASE —Southampton
- £30,000 - £40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Annual leave
Quick apply
7d
School Administrator/Receptionist
Zero Corp —Southampton
- £16.73 - £18.00 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Senior Administrator / Office Manager
Forres Sandle Manor School —Fordingbridge
- £30,000 a year
- Full-time
- Administrative experience
- Supervising experience
- Human resources
- Employee discount
Quick apply
12d
Customer Support Administrator
Cleansing Service Group Limited —Whiteley
- £28,371 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
- Referral programme
Quick apply
Project Administrator for Education
Portsmouth City Council —Portsmouth
- £28,239 - £32,061 a year
- Call to connect
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
12d
Transport and Compliance Administrator
Stagetruck Ltd —Winchester
- £30,000 - £40,000 a year
- Full-time
- In-person
- Communication skills
Quick apply
12d
Service Administrator
Adams Morey —Eastleigh
- £28,000 - £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
Quick apply
Administrator
Alliance Medical Ltd —Portsmouth
- £27,976 a year
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
Quick apply
Employee Benefits Administrator
Menzies LLP —Fareham
- Hybrid work
- Time management
Operations Administrator
Aqua Cooling —Chandlers Ford
- Full-time
- Microsoft Excel
- Microsoft Office
- Organisational skills
- Gym membership
- Referral programme
Office Admin Support
Gwella Contracting Services —Southampton
- £26,500 - £28,000 a year
- Full-time
- Management
- In-person
- Leadership
- Profit sharing
- Life insurance
Quick apply
13d
Junior Property Administrator
Lucent Leases Ltd —Portsmouth
- £24,500 - £25,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
6d
Administrative Officer
Hampshire County Council —Hayling Island
- £16,335 - £26,244 a year
- Microsoft Outlook
- Administrative experience
- IT
- Annual leave
- Employee assistance programme
13d
Senior Administrative Assistant
Hampshire County Council —Gosport
- £25,186 - £26,244 a year
- Microsoft Outlook
- Administrative experience
- IT
- Annual leave
- Employee assistance programme
21h
School Receptionist
Bridgemary School —Gosport
- £16,365 - £25,186 a year
- Part-time
- Administrative experience
- Front desk
- IT
- Employee assistance programme
6d
Senior Administrator
Colten Care —Lymington
- £14.20 - £15.70 an hour
- Weekend availability
- Nursing home
- Customer service
- Microsoft Office
7d
Retail Media Administrator
B&Q —Eastleigh
- Up to £28,000 a year
- Hybrid work
- CRM software
- Microsoft Excel
- Salesforce
- Annual leave
- Employee assistance programme

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Administrator

J&B Hopkins -
Fareham

Quick apply

Job details

11 days ago

Benefits

On-site gym
Private medical insurance
Life insurance

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Communication skills

Full job description

Administrator
Salary: Competitive + Company Benefits
Contract: Permanent

What we are looking for?

We're looking for a well-organised and proactive Administrator to support our Technical Services team. You'll play a key role in coordinating planned and reactive maintenance activities, scheduling engineers, managing work orders, liaising with clients, suppliers, and subcontractors, and ensuring accurate records and documentation are maintained.

The ideal candidate will have excellent organisational and communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. You'll be confident working with engineers and the wider business to help ensure maintenance services are delivered efficiently and to a high standard, while providing excellent customer service.

Key Responsibilities:

Provide administrative support to the Technical Services team.
Raise, allocate, and monitor planned and reactive maintenance work orders.
Schedule engineers and subcontractors, ensuring efficient use of resources.
Liaise with clients, engineers, suppliers, and subcontractors regarding jobs, appointments, and updates.
Monitor job progress and ensure works are completed within agreed timescales.
Update internal systems with accurate job information, service reports, and completion records.
Process purchase orders, invoices, and supplier documentation in line with company procedures.
Order and manage stock, materials, PPE, and office supplies as required.
Maintain accurate maintenance records, compliance documentation, and filing systems.
Support the coordination of planned preventative maintenance (PPM) schedules.
Prepare reports, correspondence, and other documentation as required.
Answer telephone and email enquiries, responding professionally and escalating issues where appropriate.
Assist with arranging meetings, taking minutes, and coordinating departmental administration.
Work closely with internal departments to ensure the smooth delivery of maintenance services.
Ensure all administrative tasks are completed accurately and within required deadlines.
Support the team with continuous improvements to administrative processes and systems.

Carry out any other reasonable administrative duties as requested by management

Skills & Experience:

Excellent organisational and prioritisation skills with the ability to manage multiple tasks simultaneously.
Strong attention to detail with a commitment to accuracy in documentation and data management.
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Effective communication and interpersonal skills, with a customer-focused approach.

Ability to work independently and collaboratively within a team environment.

In a nutshell

At Hopkins, our purpose is to always deliver high levels of customer service and industry knowledge. Our vision is to self-deliver our sustainable projects from design through the installation period and then to maintain the buildings, ensuring they operate to the original design principles. To achieve both, we have built a team of dedicated, innovative and creative people. Who never settle for "just average".

As we continue to grow our network and expand our team across the south of the UK, with hubs already in Hampshire, East Sussex and Thames Valley, we are looking to further our reach and continue to deliver great service and innovative projects to our growing client base.

This is an excellent opportunity to join a progressive business who invest in people.

Our commitment to you

As a key member of our team you will be encouraged to develop yourself further using all the tools made available to you by the business. As our inhouse HR team will work alongside you and your line manager to develop a bespoke develop plan that is tailored to your needs.

We also offer a host of benefits across our business, including

Flexible Holiday Scheme
Onsite Gym
Flexible Working
Staff Social Events
Time off to commit to charity work and good causes
Private Medical Insurance
Life Insurance
Company Contribution towards Eye Welfare
Employer Assistance Programme that goes above and beyond

Be yourself

Our clients come from all walks of life and so do our colleagues. That's why we're proud to be an equal opportunity employer and actively encourage applications from all backgrounds. At Hopkins, we believe everyone is capable of achieving great things - no matter your age, gender, gender identity, gender expression, ethnicity, sexual orientation, disabilities, religion, or beliefs. We celebrate difference and everything that makes our colleagues unique.

To make your journey with us accessible and individual to you, we encourage you to let us know if you'd like a little extra help with your application, or if you have any individual requirements at any stage along your recruitment journey. We are here to support you, so please reach out to our team.

Quick apply

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office manager/administrator jobs in whiteley, ham

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