Payroll and Benefits Administrator, People Experience team – London
Full time.
The role
We are looking for a bright, enthusiastic, detail‑driven Payroll & Benefits Administrator to join our Reward team in London. The role reports to the Reward Manager and will work closely with stakeholders internally in the broader People Experience team, as well as across the wider business. You will act as the primary contact with our outsourced payroll provider for all monthly payroll and benefits changes and queries and will provide a high-quality service to staff and partners.
You will play a key role in ensuring colleagues are paid correctly, benefits are administered efficiently, and reward processes run seamlessly throughout the year.
Payroll administration experience is not essential, as full training on our systems and processes will be provided. More important is an interest in payroll and benefits, a willingness to learn, strong organisational skills and excellent attention to detail.
The responsibilities
- Prepare, validate, and process all monthly payroll reporting schedules for the UK and Dublin, ensuring all changes are captured accurately and submitted on time, while working closely with the outsourced payroll provider.
- Reconcile payroll reports received from the provider, resolve discrepancies and ensure timely and accurate submission of all payroll information.
- Prepare the final payroll reports for review and sign off by the Chief Financial Officer.
- Liaise with benefit providers to confirm employee benefit selections and ensure all schedules, updates, and invoices are processed accurately.
- Respond to employee payroll and benefits queries promptly and professionally, escalating issues to the Reward Manager where appropriate.
- Work closely with the Reward Manager to ensure efficient, high‑quality processes across payroll, benefits, and reward activities.
- Ensure that all exiting employees have been captured in the payroll and affected changes to their employee benefits.
- Accurately record and process changes relating to maternity, paternity, shared parental leave, and other leave types.
- Complete the monthly overtime report and ensure overtime payments are processed accurately.
- Collaborate with the internal Finance team to support monthly payroll reconciliations and resolve supplier invoice queries.
- Maintain accurate employee data across HR systems in line with data protection policies, conducting regular audits to ensure data integrity and compliance.
- Manage joiner, leaver, and change data on the Reward portal, running monthly reports to process new benefit selections and update third‑party providers.
- Support the annual renewal of the firm’s Private Medical Insurance scheme, updating internal systems and maintaining the insurer’s portal with monthly changes.
- Assist with the administration of the annual flexible benefits reporting cycle, ensuring accurate monthly payroll deductions.
- Update the pension provider’s (Aegon) portal each month, preparing employee and employer pension contribution reports for Finance and supporting reconciliation of pension uploads against payroll data.
- Process all supplier invoices relating to benefits on the firm’s invoicing system and manage any queries arising from the invoice process.
The candidate
- Experience in administration within a busy team would be ideal; experience in payroll and/or benefits administration is not essential as full training will be provided.
- Strong IT literacy. Excellent Excel skills required.
- Continuous learning mindset by keeping up to date with all the latest changes in legislation and ensuring that the firm’s processes operate in line with legislation and best practice
- Confident and assertive, with an outgoing personality and an informal, yet professional style
- Proactive, organised and able to work independently.
- High levels of commitment and flexibility, particularly around payroll deadlines.
- Comfortable working in a fast‑paced environment with shifting priorities.
- Collaborative mindset and willingness to support wider firm initiatives.
- Excellent verbal and written communication skills.
- Team-focused mentality, understanding that the function must work collaboratively to drive success.
Build partnerships and work collaboratively with others to meet shared objectives.
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About us
Saffery LLP is an adviser to individuals and businesses across a range of sectors, providing market-leading accountancy, audit, business advisory, tax and VAT services. Founded in 1855, we are the UK’s 15th largest accountancy firm.
When you work with us at Saffery, you work with people who know your name, not just a job title. We’re a place shaped by friendly, intelligent people who are individually excellent and collectively exceptional. We’re committed to our clients, but also to our greatest asset – our people.
As a proud member of Nexia, a leading, international network of independent accounting and consulting firms, we’ve got access to local insight on a global scale.
Equality, Diversity & Inclusion
Equality, diversity and inclusion is a top priority for us. With our ED&I strategy, Everyone Belongs, we are building on our positive work culture and implementing initiatives to improve diversity and strengthen our equitable culture of inclusion, led from the top.
We hope you will apply to us, whatever your background, ethnicity, gender, age, sexuality, disability or neurodivergence, because individual differences equal collective strength. Built on values of excellence, integrity, enthusiasm and collegiality, Saffery is where Potential meets Personal.
