Healthcare coordinator Work, Jobs in Birmingham, Eng (with Salaries)

Rota Co-ordinator
Birmingham SmartCare Federation —Birmingham
- £30,000 a year
- Full-time
- Microsoft Office
- Human resources
- Recruiting
Quick apply
3h
Private Patient Co-ordinator
Spire Healthcare —Birmingham
- Full-time
- CRM software
- Sales
- Communication skills
- Free parking
- Annual leave
Band 3 Hub Coordinator–Ward Based
Birmingham Community Healthcare NHS Foundation Trust —Birmingham
- £25,760 - £27,476 a year
- Full-time
- Rehabilitation centre
1d
Activities Coordinator - Care Home
Barchester Healthcare —Birmingham
- £14.40 an hour
- Organisational skills
- Employee discount
- Referral programme
Quick apply
EAL Coordinator
Star Academies —Birmingham
- £27,126 - £29,618 a year
- Call to connect
- Organisational skills
- School
8d
Health & Safety Administrator
Balfour Beatty Vinci —Birmingham
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
- Free parking
Hub Coordinator - Midlands
Marie Curie —Solihull
- £25,272 a year
- Weekend availability
- Hybrid work
- Organisational skills
- Hospice
- In-person
- Annual leave
- Employee discount
Quick apply
Clinical Trial Coordinator (108848-0726)
University of Warwick —Coventry
- £31,236 - £34,610 a year
- University
- No degree
- Communication skills
14d
Assistant Mental Health Act Administrator
Options for Care Ltd —Birmingham
- From £24,784.50 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
- Annual leave
Quick apply
Safeguarding Coordinator
Islamic Relief Worldwide —Birmingham
- £36,128 a year
- Full-time
- English
- Analysis skills
- Organisational skills
- Annual leave
- Sick pay
Employee Benefits Coordinator
ZF Group —Shirley
- From £32,000 a year
- Full-time
- Hybrid work
- Administrative experience
- Analysis skills
- Continuous improvement
Quick apply
9d
Activities Coordinator
Select HealthCare General Ltd —Bilston
- £12.71 an hour
- Part-time
- No experience needed
- Free parking
- Paid training
Quick apply
3d
Health Care Assistant/Support Worker
Right Choice Living Ltd —Quinton
- £26,325 - £29,250 a year
- Part-time
- Medication administration
- English
- Patient care
Quick apply
4d
Worcester Day Centre Co-ordinator
Maggs Day Centre —Worcester
- £30,232.10 - £33,055.33 a year
- Full-time
- Supervising experience
- Mentoring
- In-person
Quick apply
7d
Care Coordinator (Part Time / Full Time)
Wellbeing Care Solutions —Walsall
- £12.71 - £14.00 an hour
- Temporary
- Organisational skills
- In-person
- Care plans
- Free parking
- Annual leave
Quick apply
Graduate Executive Assistant & Commercial Coordinator
Sigma Occupational Health Ltd —Birmingham
- £26,000 - £29,000 a year
- Full-time
- Business development
- University
- Bachelor's degree
- Free parking
Quick apply
Coordinator, AGCO Academy
AGCO —Stoneleigh
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Continuous improvement
- Annual leave
- Employee assistance programme
Team Leader / care coordinator (Part-time)
Support Solutions Sutton Coldfield —Sutton Coldfield
- £14.50 - £18.00 an hour
- Part-time
- Driving
- Travel
- Communication skills
Quick apply
7h
Treatment coordinator (37927) -
Bupa Dental Care —Sutton Coldfield
- Sales
- Communication skills
- Employee discount
- Referral programme
9d
Fleet Compliance Coordinator
DHL Supply Chain —Birmingham
- £30,000 a year
- Monday to Friday
- Remote
- Computer literacy

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healthcare coordinator jobs near birmingham, eng

Rota Co-ordinator

Birmingham SmartCare Federation
Birmingham

Quick apply

Job details

Full-time
£30,000 a year
3 hours ago

Qualifications

Staff recruitment procedures (Human resources)
Meeting coordination
Stakeholder liaison
User account provisioning
Microsoft Office Suite
Complaint handling
Microsoft Office
User account management
Onboarding coordination
IT permissions management
Partnership building
Human resources
Recruiting
Organisational skills
Relationship management
DBS check processing
Communication skills
New starter paperwork completion for onboarding
Time management
Help desk
Identity & access management
Rota coordination

Full job description

Rota Coordinator

Salary: £30,000

Hours: 37.5 hours per week

Reports to: Service Manager / Head of Operations

Job Purpose

To ensure the effective and efficient management of clinical rotas across multiple BSF service sites, supporting service continuity, clinician compliance, and strong working relationships with internal and external stakeholders. This role also includes maintaining HR compliance and user access through the SmartSpace system, proactive communication with clinicians, and managing the onboarding process for new starters.

Key Responsibilities

1. Rota Management

Oversee and coordinate rotas across all BSF service sites, including (but not limited to) Mobile Cytology Service, BHH, GUTC, Enhanced Access, and CVRM.
Monitor cancellations and arrange urgent cover, including sending out shift notifications via text message when necessary.
Maintain awareness of which clinicians regularly work at which sites and on which days.

2. Onboarding, Recruitment & Compliance

Manage the recruitment inbox on a daily basis, responding to queries and processing applications.
Arrange and coordinate interviews for any new roles, prepare interview materials, and act as the first point of contact for applicants.
Arrange induction days for all new starters and ensure they receive relevant training and information.
Onboard GPs and nurses, ensuring all required documentation and compliance checks are completed before commencement of work.
Check HR records regularly to ensure all staff remain fully compliant and up to date with required documentation.
Complete DBS checks for all new applicants.

3. SmartSpace System Management

Manage the SmartSpace dashboard to ensure all HR documents are up to date for every staff member onboarded onto the system.
Provide and manage system access for users in line with role requirements.
Maintain a strong working knowledge of the SmartSpace system to resolve basic issues and support users.

4. Communication & Feedback

Send out communications to clinicians regularly, providing updates on service changes, policies, or rota matters.
Pass on feedback from clinicians to management promptly to support service improvements and address concerns.
Coordinate gaining responses from clinical staff for any complaints received from any provider and send these to the Clinical Lead for sign-off.

5. Service Coordination

Request relevant logins for clinicians based on the service they will be delivering.
Arrange and coordinate meetings with clinicians where necessary.
Keep management informed if there are trends of regular clinicians cancelling shifts.
Provide service and rota updates to management during monthly management meetings.

6. External Liaison & Relationship Management

Liaise directly with external services and third-party providers.
Build and maintain strong working relationships with recruitment agencies, GPs, and other locum clinicians.

7. General Support

Undertake any other ad-hoc administrative tasks as requested to support rota management and service delivery.

Skills and Experience

Essential:

Strong organisational and time management skills.
Excellent communication skills, both written and verbal.
Ability to build and maintain effective working relationships.
Experience with rota or schedule management.
Attention to detail with a focus on accuracy and compliance.
Proficient in Microsoft Office and other relevant administrative systems.

Desirable:

Previous experience in a healthcare, NHS, or clinical staffing environment.
Knowledge of DBS processes and clinician onboarding requirements.
Familiarity with SmartSpace or similar workforce management systems.

Personal Attributes

Proactive and able to work independently.
Flexible and adaptable to changing demands.
Professional and confidential in handling sensitive information.
Strong problem-solving approach to ensure continuity of service.

Pay: £30,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

healthcare coordinator jobs in birmingham, eng

Rota Co-ordinator

Private Patient Co-ordinator

Band 3 Hub Coordinator–Ward Based

Activities Coordinator - Care Home

EAL Coordinator

Health & Safety Administrator

Hub Coordinator - Midlands

Clinical Trial Coordinator (108848-0726)

Assistant Mental Health Act Administrator

Safeguarding Coordinator

Employee Benefits Coordinator

Activities Coordinator

Health Care Assistant/Support Worker

Worcester Day Centre Co-ordinator

Care Coordinator (Part Time / Full Time)

Graduate Executive Assistant & Commercial Coordinator

Coordinator, AGCO Academy

Team Leader / care coordinator (Part-time)

Treatment coordinator (37927) -

Fleet Compliance Coordinator

I want to receive the latest job alerts for healthcare coordinator in birmingham, eng

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