Wage: starting from £13.00 per hour dependant on level of experience
Hours: Monday – Friday 8-5
Benefits: 20 Days holiday plus bank holidays
Free parking on company premises
Scope to develop the role
Company overview:
Acoustic GRG Products Ltd is a small family business with over 30 years trading in the acoustic industry. We liase, design and manufacture acoustic products as well as supplying and installing a wide range of award winning acoustic products for the UK and the European market.
Job role:
We have a vacancy for a Construction Secretary/Adminstrator to work in our office, some site visits may be necessary.
As a Construction Adminstrator you will be crucial to supporting our project teams by ensuring smooth administrative operations across all phases of project implementation. Your organisational skills and attention to detail will help us manage documentation, schedules, and communications effectively, therefore experience in a construction, manufacturing or architectural practice would be beneficial.
An interest in the acoustic/music industry would be an advantage.
Key Responsibilities:
- Assist with Estimating when tendering for Projects, estimating experience is required and further training will be given.
- Read project drawings and identify specific needs from them. You will need to demonstrate the ability to carry through an estimate, alterations as they arise and fulfilment of a project from the start to finish, which will include liaising with clients including architects, designers and project managers as well as our staff in the office, workshop and our installer teams remotely and on site as required.
- Assist our teams and Installers in the administration of projects, including scheduling meetings, maintaining project documentation, and preparing reports.
- Maintain and update project documentation, including contracts, change orders, and progress reports.
- Coordinate communication between team members, subcontractors, and clients to ensure project information is accurately shared.
- Monitor project schedules and deadlines, ensuring that all tasks are completed in a timely manner.
- Prepare and distribute minutes of meetings and action items, following up to ensure timely completion and meeting deadlines.
- Assist in the management of project budgets and assist with invoices and payment processes.
- Support the procurement process by sourcing materials for best prices and ensuring workshop staff have what is needed for each project by liaising regularly with all project participants.
- You will need to demonstrate a professional multi tasking ability to support the office staff and Support MD where possible to maintain smooth flow of projects
Requirements
- Proven experience as a project administrator - experience required with the understanding and the ability to read project drawings and associated material.
- Proven experience as a project administrator or in a similar administrative role in a construction/manufacturing industry is essential.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills to talk to clients and suppliers on the phone or when they visit the office or visiting them on site.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management software.
- Attention to detail and a strong commitment to accuracy essential when estimating and throughout the role.
- Ability to work collaboratively in a team environment and build strong working relationships with new and existing staff and clients.
- Understanding of project management principles and methodology is a plus.
- Strong problem-solving skills and ability to adapt to changing circumstances and meet deadlines.
- Full UK driving license, as some travel may be required to visit clients and installers on site.
Job Type: Full-time
Pay: From £28,000.00 per year
Benefits:
Work Location: In person
