Administrative assistants & receptionists Work, Jobs in Edinburgh, Sct (with Salaries)

Administrative Assistant
St Andrew’s College Language Schools —Edinburgh
- £18 - £59 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
General Admin Assistant (External)
ScottishPrisonService —Edinburgh
- £28,777 a year
13d
Administrator (23365)
Barnardo's —Edinburgh
- £27,554 - £29,799 a year
- Hybrid work
- Annual leave
- Employee assistance programme
13d
Part-Time Office Administrator
Rauds Business Solutions —Leith
- £17,500 - £19,500 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
Admin Assistant
Sodexo —Edinburgh
- £13.45 an hour
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Excel
- Social media management
- Annual leave
- Employee assistance programme
Quick apply
2d
Receptionist
Williams Lea —Edinburgh
- £26,220 a year
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Referral programme
7d
Post Office Counter Clerk
ZCO Ltd —Edinburgh
- £12.71 an hour
- Full-time
- Microsoft Outlook
- Customer service
- In-person
Quick apply
8d
Administrator
McCarthy & Stone —Edinburgh
- £13.01 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance programme
- Employee discount
Quick apply
12d
Executive Assistant
Glenmorangie —Edinburgh
- Full-time
- Microsoft Office
- Communication skills
5d
Operational Support Administrator - Operations and Events
Chest Heart & Stroke Scotland —Edinburgh
- £24,098.06 a year
- Hybrid work
2d
Administrator
Stantec —Edinburgh
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Key Account Administrator
CBR Maintenance Group —Edinburgh
- £15,000 - £17,000 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick apply
8d
Support Assistant
Midlothian Council —Dalkeith
- £27,857 - £28,834 a year
- Call to connect
- English
- IT
- Office experience
Welcome Host
Portico Corporate Reception Management —Edinburgh
- £28,000 a year
- Full-time
- Customer service
- Annual leave
- Life insurance
Quick apply
Planning Administrative Assistant - Council Support
East Lothian Council —Haddington
- £27,665 - £29,746 a year
- Call to connect
- Microsoft Excel
- Customer service
- Microsoft Office
4d
26.15- Faculty Officer (part-time 25 hours)
Faculty of Advocates —Edinburgh
- £26,036 - £31,649 a year
- Part-time
- Customer service
- Computer literacy
- Microsoft Office
- Employee assistance programme
Quick apply
14d
VacancyTitle: Operations Support Assistant
Sight Scotland —Edinburgh
- £25,308 - £26,637 a year
- Full-time
- School
- Employee assistance programme
- Employee discount
9d
Customer Support and Engagement Worker
West Calder Community Hub —West Calder
- Up to £13,988 a year
- Part-time
- Customer service
- Administrative experience
- Organisational skills
- Free parking
Quick apply
6d
Site Service Specialist - Mail Room Operative FTC
Ricoh —Edinburgh
- Customer service
- Organisational skills
- Communication skills
Network Team Ambassador - Edinburgh and Newcastle
Rapport —Edinburgh
- £30,712 a year
- Overtime
- Travel
- Employee assistance programme

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Administrative Assistant

St Andrew’s College Language Schools -
Edinburgh

Apply Now

Job details

£18 - £59 an hour

Benefits

Annual leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Google Docs
Microsoft Excel
Microsoft Outlook
GCSE
English
Microsoft Office
National 5
Communication skills

Full job description

Positions available in Edinburgh, London, Chatham (Kent), Canterbury, Exeter, Colchester, Gloucester, Keele.

Total Salary£598.25 per week (including holiday pay)*

AccommodationIncluded

DurationSummer 2026

Reports toThe Director of Studies/Academic Manager + Centre Manager

Essential Requirements

Good National 5/Standard Grade (GCSE) in English.

Up-to-date knowledge of Microsoft Office Suite, including Word, Excel PowerPoint and Outlook.

Working knowledge of the activities of the company as relevant to the role.

Understanding of Company policies and procedures relevant to the role.

Excellent oral and written communication skills, including tact, diplomacy and discretion.

Outstanding interpersonal skills with confidence to deal in a courteous manner with people at all levels within and out with the Company.

Highly proficient in the use of Outlook, Word, Excel and other standard IT packages.

Ability to plan and prioritise own workload effectively.

Proactive approach to problem solving.

Ability to work accurately and with attention to detail.

USA & Ireland wages available upon request.

Desirable Requirements

Experience of using Google Workspace: Drive, Sheets, Docs, Forms, Slides.

Experience of working under pressure with tight deadlines.

Previous Summer School Experience.

Job Overview

The Admin Assistant is responsible for a variety of administrative and clerical tasks to support our summer campus managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Working hours are spread over a 42-hour working week*.

Working hours may vary according to the needs of the campus, your working week will be 5 or 6 days and will include a Saturday (at a 6-day campus).

The role of a Admin Assistant incorporates the following:

Foster a safe and positive atmosphere for students and colleagues
Assist the Academic Management Team in the overall provision of the academic programme
Assist the Non-Academic Management Team in coordinating the non-academic programme

On the application form, you will be required to declare any criminal convictions and your eligibility to work in the UK.

You must also provide an email address and contact telephone number of 3 referees who can verify your suitability for the post and suitability to work with those aged -18. One of which can be a character reference.

Main Duties and Responsibilities

Provide essential administrative support to the Academic team, overseeing the organisation and maintenance of office records and reporting mechanisms across spreadsheets, databases, network storage and filing systems.

Assist the non-academic team members with the maintenance of office records, databases and filing systems

Acting as liaison between the academic and non-academic teams to ensure accurate information is handled across the centre.

With the other members of the on-campus team, ensuring that a high-quality, collegiate programme is delivered, following our guidelines, integrating lessons and activities where possible.

Assist with the student orientation and induction, including ensuring that each student has relevant information, keys, a lanyard, and ID badges on arrival.

Assist the Director of Studies (DoS) with the use of the Google drive to record, organise and manage the academic programme, including the classing of students, allocation of classes and classrooms, creation of class lists, registers and communication with teachers and Senior Management Team.

Use the Master Spreadsheet to record and organise student data and information and plan and process intakes.

Assist creation of class lists and class registers of no more than 18 students from the results of the Placement Test, taking into consideration age, level of English, multinational mix, and continuity.

Assist the DoS liaising with group leaders to approve class lists.

Assist the DoS with maintaining accurate, daily class lists and oversee the accurate keeping of classroom registers.

Assist the DoS to ensure names for certificates are accurate by checking in advance of printing with group leaders.

Assist the DoS to print, in advance, and distribute the students’ certificates, as directed.

Where directed, send back-up PDF versions of certificates to group leaders/agents.

Assist the DoS with completing documentation and proper student records as required.

Keep the provided resources well organised and inventoried, following company guidelines.

Assist the DoS with Maintaining accurate staff records, in accordance with company guidelines.

Assist the DoS with accurate and up to date staff rotas/timetables.

Assist the DoS with staff personnel files as requested and maintain their confidentiality.

Assist the DoS with accurate weekly record of staff hours.

Assist the DoS with the scheduling of observation sessions.

Assist to process expenses claims for the campus team in accordance with organisational guidelines and timelines.

Assist with the keeping of accurate rooming lists and fire drills on a regular basis.

Assist with the daily log of First Aid issues, incidents/accidents, activities, and actions taken.

Assist with the maintenance of attendance registers for lessons and activities.

Distribute the feedback questionnaires (online or paper copies), collate and disseminate the information to appropriate stakeholders, taking any action required in consultation with the Centre Manager and/or DoS.

Act as a point of contact for management staff for colleagues and external clients, providing an effective service and clear advice to colleagues whilst filtering complex issues as appropriate to seek resolution.

Organise and prioritise own workload with minimal supervision to ensure smooth running of the Management teams’ daily schedules; applying judgement based on experience and largely without reference to others.

Take minutes of Management meetings.

Gather, process and collate meeting papers and reports for senior staff timeously.

Other Duties and Responsibilities

To have read and understood the supervision manual and staff handbook and be fully conversant with our policies for the welfare and protection of children

Provide cover for other administrative staff as required.

When required, supervising students during their free time.

Meet and greet guests professionally and courteously, overseeing and servicing catering needs for meetings as required.

Assisting Centre Manager and Activities/Excursion Manager in general administration (e.g.) photocopying, preparing student packs etc.

Undertake other duties and training and development opportunities that commensurate with the post as required.

Disclosure checks

To work with St Andrew’s College Language Schools, and in accordance with our safeguarding policies and British Council accreditation criterion S4 (in the UK), you must provide:

Scotland: PVG (£18 – £59) *
England: Enhanced DBS (£0 – £74) *
US: Criminal background check
Ireland: Garda Vetting check

If you have been working abroad, you must also provide the equivalent ‘police check’ from that country, specific to your suitability to work with under 18s.

Disclosure checks made through St Andrew’s College Language Schools are payable by the employee and will be deducted from your salary. The Company reserve the right to deduct the cost of these checks as soon as the process has started and regardless of the completion of the process.

Please bear in mind that the procedure of receiving a disclosure check usually takes 14 days (but could take up to a maximum of 18 weeks).

Please note: It is required by law, that all vetting/background/disclosure checks must be completed before starting work with us.

Based on 2026 rates.

Apply Now

Refine Your Search

administrative assistants & receptionists jobs in edinburgh, sct

Administrative Assistant

General Admin Assistant (External)

Administrator (23365)

Part-Time Office Administrator

Admin Assistant

Receptionist

Post Office Counter Clerk

Administrator

Executive Assistant

Operational Support Administrator - Operations and Events

Administrator

Key Account Administrator

Support Assistant

Welcome Host

Planning Administrative Assistant - Council Support

26.15- Faculty Officer (part-time 25 hours)

VacancyTitle: Operations Support Assistant

Customer Support and Engagement Worker

Site Service Specialist - Mail Room Operative FTC

Network Team Ambassador - Edinburgh and Newcastle

I want to receive the latest job alerts for administrative assistants & receptionists in edinburgh, sct

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