Special projects coordinator Work, Jobs in Hatfield, Hrt (with Salaries)

Bid Coordinator
PayByPhone —Hatfield
- £37,000 - £43,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Salesforce
- Research
- Life insurance
Quick apply
Project Support Officer
Civic Recruitment Limited —Slough
- £268.17 a day
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
Quick apply
4d
Events and Engagement Coordinator
Mission 44 —London
- £33,000 a year
- Full-time
- Hybrid work
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
Project Coordinator
Montcalm Collection —London
- Full-time
- Hospitality
- Hotel
- Travel
- Employee assistance programme
- Employee discount
Quick apply
People and Culture Coordinator / Executive
The Arts Club - People and Culture —London
- £30,000 - £37,000 a year
- Full-time
- Hospitality
- Recruiting
- Training & development
- Employee assistance programme
- Employee discount
Quick apply
3d
Talent Coordinator
Monks —London
- Administrative experience
- Recruiting
- Communication skills
Quick apply
Nature Access Management Officer X2
The City Of London —London
- £35,310 - £39,380 a year
- Full-time
- Communication skills
7d
Patient Concierge Coordinator
Fortius —London
- Full-time
- Hospitality
- Hotel
- Continuous improvement
Quick apply
HR Coordinator
Senior Aerospace Thermal Engineering —Royston
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee assistance programme
- Employee discount
Quick apply
5d
Activities Coordinator
Birchstone Care Limited —Enfield
- £12.75 an hour
- Full-time
- Social media management
- Computer literacy
- Computer skills
Quick apply
Operations Lead
HTB Group —London
- £35,000 a year
- Weekend availability
- Hybrid work
- Team management
- Organisational skills
- Training & development
- Annual leave
- Employee assistance programme
Quick apply
5d
Talent Coordinator
Palantir Technologies —London
- Full-time
- Analysis skills
- Recruiting
- Organisational skills
- Work from home
4d
Planning Coordinator
Oritain —London
- Hybrid work
- Continuous improvement
- Travel
- Communication skills
- Annual leave
- Employee assistance programme
Operations Manager
StudioB —London
- £45,000 - £55,000 a year
- Full-time
- Continuous improvement
- Team management
- Organisational skills
Supplier Planning Coordinator (12-month FTC)
Monica Vinader —London
- Hybrid work
- Travel
Quick apply
Human Resources Coordinator
Corgan —London
- Full-time
- Spanish
- Microsoft Office
- Bachelor's degree
Production Executive, Studios
IMG —London
- Weekend availability
- Microsoft Word
- Team management
- Travel
Data Coordinator
gategroup —West Drayton
- £13.76 an hour
- Weekend availability
- Microsoft Word
- Management
- Computer literacy
Quick apply
Brand Management Coordinator
Ralph Lauren —London
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Recruiting
Admissions Counsellor (US Colleges)
Crimson Education —London
- Full-time
- Remote
- Project management
- Bachelor's degree
- Organisational skills

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Bid Coordinator

PayByPhone -
Hatfield

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Job details

Permanent | Full-time
£37,000 - £43,000 a year

Benefits

Company pension
Private medical insurance
Life insurance

Qualifications

Content quality assurance review
Microsoft Powerpoint
Bid management
Report writing
Report generation
Salesforce
Research
Copy editing
Editing quality assurance passes
Confluence
Organisational skills
Content management
Data collection
AI
Tender documentation
Negotiation

Full job description

About PayByPhone

At PayByPhone, our strength is our people. Behind our product is a talented, creative, and driven multi-disciplinary team united by a shared ambition: to make everyday mobility simpler. We believe innovation should be collaborative, learning should be constant, and work should be enjoyable. As we grow, we’re looking for people who want to grow with us.

Together, we’re on an ambitious mission to create intuitive technology solutions that deliver world-class user experiences. We are a fast-growing, forward-thinking company and already help more than 60 million users across North America and Europe. Our technology helps millions of consumers pay quickly, easily, and securely — without waiting in line, carrying change, or worrying about costly fines.

About The Role

Location: Hatfield, UK (Hybrid)

Employment type: Full-Time, Permanent

Reports to: Managing Director, UK

As Bid Coordinator, your primary purpose is to support the UK Commercial team across the entire bid process, from identification through to submission and pre-award negotiations. You will make confident use of AI and automation tools to accelerate bid searching, requirement analysis, drafting and content management — applying your own judgement to ensure every submission is accurate, compliant and delivered on time. By combining strong organisational skills with discerning use of technology, you help the team pursue more opportunities without any loss of quality, contributing directly to the achievement of our UK business development objectives.

Key Responsibilities

Support the Company’s bid process from identification to submission and pre-award negotiations.

Analyse bid requirements.

Use AI-enabled tools (e.g. Responsive) to produce first-pass drafts from our approved content library, then review, tailor and quality-check them for accuracy, tone and compliance before submission.

Use AI to analyse incoming RFP/ITT documents — extracting requirements, deadlines and evaluation criteria — to speed up bid/no-bid decisions and de-risk compliance.

Comfortable learning and using software tools such as MS Office, Salesforce and Responsive.

Write and edit documents for readability, consistency and appropriate tone, describing company capabilities, sector knowledge, management approach and/or past performance.

Provide support in putting together exceptional bids that clearly demonstrate product benefits, and accurately respond to all elements to meet or exceed the bid requirements within the stipulated timeframes.

Track bid responses and evaluations of bid responses.

Obtain approvals by reviewing proposals with key providers and project managers.

Support developing effective processes, assets and resources for successful bid submissions.

Participate in bid/no-bid reviews with the UK Commercial team. Conduct win/loss reviews.

Maintain and improve the Responsive Answer Library, keeping AI-drafted and reusable content accurate, current and on-brand.

Work with Marketing to curate bespoke materials for bid responses.

Manage content on Commercial Team Confluence pages, as it relates to the bid process.

Commercial Team special projects as assigned by the Managing Director, UK.

Required Qualifications

3+ years’ experience in bid coordination related activities.
Experience working in a fast-paced, rapidly changing environment.
Experience in gathering information for reports.
Able to gather information accurately and quickly from multiple sources.
Experience working in Responsive is an asset.
Experience in generating Salesforce reports is an asset.
Confident using AI and automation tools to accelerate research, drafting and content management — with the judgement to check, edit and validate AI output rather than take it at face value.
Proven ability to learn new software programs, and able to learn quickly.
Intermediate in Excel and PowerPoint.
Strong research skills across web, AI and internal knowledge sources.
Prior experience using Salesforce or other CRM.

What We Offer

Compensation: The expected salary range for this role is £37,000 - £43,000. Final compensation will be based on factors such as experience, skills, qualifications, and internal equity.

Private Healthcare: Available to all permanent employees effective Day 1, with no waiting period as well as optional dental coverage.
Pension scheme: All permanent employees get access to our pension scheme with 5% employer contribution
4x Life insurance: All permanent employees are covered under our life insurance

Career Growth & Learning Support: Opportunities for professional development, continuous learning, and career progression.

Working at PayByPhone

We operate in a world that’s constantly evolving — and change is something we embrace. Our values guide how we show up for one another and for our customers every day. In short, we:

Make things happen
Stay curious
Work together
Have fun
See through our customers’ eyes

These principles shape how we collaborate, innovate, and deliver on our commitments.

We’re also committed to fostering a diverse and representative workforce and an inclusive environment where everyone is treated with respect and fairness. We do not tolerate discrimination or harassment in our workplace or throughout our hiring process. Our hiring decisions are grounded in business needs, role requirements, and individual qualifications — ensuring we reflect the talent and communities we serve.

PayByPhone is committed to providing accommodation throughout the recruitment process. If you require accommodation, please reach out to us at [email protected].

Want to see our values in action? Visit our Instagram and LinkedIn. Curious about the story behind our values? Head over to our About Us page to learn more.

Quick apply

Refine Your Search

special projects coordinator jobs in hatfield, hrt

Bid Coordinator

Project Support Officer

Events and Engagement Coordinator

Project Coordinator

People and Culture Coordinator / Executive

Talent Coordinator

Nature Access Management Officer X2

Patient Concierge Coordinator

HR Coordinator

Activities Coordinator

Operations Lead

Talent Coordinator

Planning Coordinator

Operations Manager

Supplier Planning Coordinator (12-month FTC)

Human Resources Coordinator

Production Executive, Studios

Data Coordinator

Brand Management Coordinator

Admissions Counsellor (US Colleges)

I want to receive the latest job alerts for special projects coordinator in hatfield, hrt

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