Office coordinator Work, Jobs in Leamington Spa (with Salaries)

Office Administrator & Events Coordinator
New Age Care —Warwick
- £30,000 - £40,000 a year
- Full-time
- Cleaning
Quick apply
20h
People Support Co-ordinator
Swanton Care and Community —Coventry
- £28,000 a year
- Monday to Friday
- Travel
- Contracts
- Employee assistance programme
- Employee discount
2h
Supply Chain Coordinator
TVS Supply Chain Solutions —Banbury
- Full-time
- Hybrid work
- Microsoft Word
- ERP systems
- Data entry
- Health & wellbeing programme
- Employee assistance programme
Quick apply
Programme Coordinator
WMGC —Coventry
- £38,000 a year
- Hybrid work
- Microsoft Powerpoint
- Administrative experience
- Organisational skills
Lettings Co-ordinator
Accord Lets —Leamington Spa
- From £25,000 a year
- Full-time
- Customer service
- Administrative experience
- Organisational skills
- Employee discount
- Referral programme
Quick apply
7d
People & Culture Co-ordinator FTC
Bravissimo —Warwick
- £20,800 a year
- Hybrid work
- Recruiting
- Contracts
- Free parking
- Employee discount
Quick apply
5d
Senior Operations Coordinator
NetWatch Global —Birmingham
- £30,000 - £35,000 a year
- Full-time
- Hybrid work
- Databases
- Organisational skills
- Computer skills
- Flexitime
Quick apply
Client Service Coordinator
Crane Worldwide UK Limited —Wellesbourne
- Computer literacy
- Communication skills
1d
Lead Contract Coordinator
National Grid —Warwick
- £40,000 - £45,000 a year
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Life insurance
11d
Occupational Health Administration Coordinator
Coventry City Council —Coventry
- £28,598 - £34,434 a year
- Management
- Customer service
- Microsoft Office
- Annual leave
6d
Triage Coordinator
caba —Rugby
- £31,907 a year
- Full-time
- Hybrid work
- Annual leave
- Employee assistance programme
6d
Lettings Coordinator
Connells Group —Leamington Spa
- Full-time
- Customer service
- Computer literacy
- Microsoft Office
Quick apply
4d
Quality & Regulatory Co-Ordinator
AAH Pharmaceuticals —Warwick
- Microsoft Word
- Analysis skills
- Continuous improvement
- Employee assistance programme
- Sick pay
Care Coordinator Queensway Court
Unique Senior Care —Leamington Spa
- £29,520 a year
- Full-time
- Customer service
- Computer literacy
- Recruiting
- Annual leave
5d
Coaching Co-ordinator
Riding For Disabled (RDA) —Shrewley
- £27,717 a year
- Full-time
- Computer literacy
- Computer skills
- In-person
- Free parking
Quick apply
1d
Engagement Coordinator
Warrens —Crick
- Full-time
- Microsoft Word
- Computer literacy
- Training & development
- Annual leave
- Employee assistance programme
Quick apply
Fleet Compliance Coordinator
DHL Supply Chain —Birmingham
- £30,000 a year
- Monday to Friday
- Remote
- Computer literacy
1h
Office Coordinator
Centrick —Birmingham
- £26,000 a year
- Full-time
- English
- Microsoft Office
- Front desk
- Sick pay
Quick apply
Live Entertainment Operations Coordinator
Ultimate Artistes Ltd —Hinckley
- £27,000 - £32,000 a year
- Part-time
- Hybrid work
- CRM software
- Google Suite
- Bachelor's degree
- Free parking
- Flexitime
Quick apply
11d
Office Co-ordinator
Moor Green Primary Academy —Birmingham
- £34,434 - £38,220 a year
- Microsoft Word
- Administrative experience
- Front desk
- Annual leave
- Employee assistance programme

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office coordinator jobs near leamington spa

Office Administrator & Events Coordinator

New Age Care -
Warwick

Quick apply

Job details

Full-time
£30,000 - £40,000 a year
20 hours ago

Qualifications

Supplier ordering
Care Act 2014
Customer service call handling
Inbound customer enquiry call handling
Stock ordering
Event coordination
Spreadsheets
Infection prevention & control
Scanning
Mental Capacity Act 2005
Deprivation of Liberty Safeguards
Social media platforms
Care Quality Commission compliance oversight
Cleaning
Purchasing
Event planning assistance
Stocking
Risk assessment
Care Quality Commission standards
Office management
Stock replenishment
Stock coordination

Full job description

About the role

Administration & Office Management

Manage the daily office information inbox between 9:00am and 5:00pm, ensuring enquiries are responded to promptly and appropriately.
Answer and manage incoming telephone calls from clients, families, carers, professionals and external organisations.
Accurately record key information from telephone conversations and ensure appropriate actions and follow-ups are completed.
Carry out general administrative duties, including printing, scanning, photocopying and secure shredding of confidential documents.
Monitor and resolve routine printer issues, liaise with the printer supplier and ensure adequate stocks of printer ink and other supplies are maintained.
Book meeting rooms and assist with the coordination and maintenance of office facilities.
Process invoice and client payments securely using the card terminal and Worldpay payment system.
Accurately record, reconcile and maintain appropriate records of all telephone and card payments.
Order and maintain office supplies, equipment and stationery, ensuring adequate stock levels are maintained.

Client & Carer Administration

Prepare and send birthday cards, sympathy cards and staff recognition (\"Star\") cards to clients and staff.
Produce and distribute brochures, newsletters and other client correspondence by post and email.
Prepare, email and post client invoices as required.
Create and maintain staff identification badges.
Assist carers with accessing and using CareLine Live, providing support and guidance where required.
Process DBS payments and related administrative requirements when necessary.
Update, maintain and review client wellbeing questionnaires.
Conduct wellbeing calls with clients when required and ensure any concerns identified are appropriately followed up.

Events & Well-being Coordination

Plan, organise and coordinate a variety of client events and social activities.
Host and facilitate regular activities, including:
Weekly Golden Days Club
Fortnightly Move & Mingle exercise sessions
Sunday Lunch Club
Fish & Chips outings
Garden visits
Cinema trips
Other community and social activities

Coordinate transport arrangements and liaise effectively with drivers, clients and carers.
Complete appropriate risk assessments for all events and activities.
Purchase and organise refreshments, supplies and other resources required for events.
Promote upcoming events through appropriate email communications.
Liaise with the social media team to ensure upcoming events and activities are communicated and promoted effectively.
Maintain accurate event attendance records and coordinate transport and participation arrangements.

Stock & Facilities Management

Monitor and maintain appropriate stock levels of PPE, uniforms, office supplies and other essential equipment.
Organise, maintain and manage uniform storage areas to ensure stock is easily accessible and appropriately presented.
Order and maintain supplies required for both clients and the office.
Maintain adequate stocks of marketing materials, brochures and promotional items.
Ensure office and storage areas remain organised, clean and appropriately maintained.

Compliance & Governance

Provide administrative support with charity-related activities, governance and organisational requirements.
Assist with drafting, reviewing and updating organisational policies and procedures.
Monitor policy review dates and ensure policies are reviewed annually and remain aligned with relevant regulatory and organisational requirements.
Maintain appropriate administrative and governance records.
Undertake relevant professional development and training to support the needs of the organisation, including Dementia Therapy and Well-being training.

Communication & Organisation

Maintain effective and professional communication with clients, families, carers, colleagues and external organisations.
Coordinate event attendance lists, transport arrangements and related administrative requirements.
Maintain accurate spreadsheets, records and administrative trackers.
Monitor outstanding wellbeing calls and ensure they are completed within appropriate timescales.
Identify and follow up on wellbeing concerns, ensuring appropriate action is taken and matters are escalated where necessary.
Prioritise and manage competing administrative responsibilities effectively.
Ensure all administrative tasks, records and communications are completed accurately, confidentially and within required deadlines.
Maintain a high standard of professionalism, confidentiality and attention to detail in all aspects of the role.

About Us

New Age Care is a trusted home care provider delivering high-quality, person-centred care across Atherstone. We support people of all ages to live safely and independently in their own homes, offering visiting care, live-in care, respite care, end-of-life care, and specialist support.

We are proud to go above and beyond for both our clients and our care teams. Our care professionals are at the heart of everything we do, and we treat them with the respect, support, and appreciation they deserve.

If you are caring, reliable, and want to make a real difference, we would love to hear from you.

Apply today and be part of building our organisation while making a meaningful impact in your community

Obligations and Process

Care trainers must abide by the following:

Safeguarding: Protect vulnerable adults from abuse or neglect. (Care Act 2014)
Consent & Capacity: Respect choices; follow Mental Capacity Act 2005 & DoLS.
Confidentiality: Protect client information. (GDPR & Data Protection Act 2018)
Equality & Rights: Treat everyone fairly and with dignity. (Equality Act 2010, Human Rights Act 1998)
Health & Safety: Work safely; follow risk assessments, infection control, and manual handling procedures.
Medicines: Administer safely and record accurately. (Medicines Act 1968 & Misuse of Drugs Act 1971)
Regulatory Compliance: Follow CQC Fundamental Standards and NICE guidelines.

#INDHIGH

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Refine Your Search

office coordinator jobs in leamington spa

Office Administrator & Events Coordinator

People Support Co-ordinator

Supply Chain Coordinator

Programme Coordinator

Lettings Co-ordinator

People & Culture Co-ordinator FTC

Senior Operations Coordinator

Client Service Coordinator

Lead Contract Coordinator

Occupational Health Administration Coordinator

Triage Coordinator

Lettings Coordinator

Quality & Regulatory Co-Ordinator

Care Coordinator Queensway Court

Coaching Co-ordinator

Engagement Coordinator

Fleet Compliance Coordinator

Office Coordinator

Live Entertainment Operations Coordinator

Office Co-ordinator

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