Service administration manager Work, Jobs in Leeds, Eng (with Salaries)

Service Administration Manager
Pelican Engineering —Castleford
- From £35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Customer Resolution Team Leader
Nexus Vehicle Rental —Pudsey
- £32,000 - £34,500 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Analysis skills
- Life insurance
Quick apply
Global Travel & Operations Manager
Equinox Group —Middleton Park
- From £30,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Free parking
- Life insurance
Quick apply
14d
CRM Manager
Steer —Leeds
- £45,000 - £70,000 a year
- Full-time
- Hybrid work
- Salesforce
- Organisational skills
- Communication skills
- Annual leave
- Employee assistance programme
Quick apply
Care Coordinator
Leeds and York Partnership NHS Foundation Trust —Leeds
- £39,959 - £48,117 a year
- Full-time
- Hybrid work
- Organisational skills
- Care plans
- Annual leave
- Employee discount
13d
Industry Manager
Leeds Teaching Hospitals NHS Trust —Leeds
- £49,387 - £56,515 a year
- Full-time
- Travel
- Contracts
- Leadership
Team Leader
HM Courts & Tribunal Service —Leeds
- £20,001 - £40,000 a year
- Part-time
- Hybrid work
- Presentation skills
- Travel
- Organisational skills
- Annual leave
- Employee discount
7d
DB Administration Manager
TPT Retirement Solutions —Leeds
- Customer service
- Communication skills
Workplace Coordinator
Pinsent Masons —Leeds
- Full-time
- Customer service
- Communication skills
- Annual leave
- Gym membership
HR Administrator Part Time
Horizon Care and Education Group —Leeds
- £30,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
13d
Receptionist/Administrator
Leeds and York Partnership NHS Foundation Trust —Leeds
- £25,272 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Word processing
- Annual leave
- Work from home
12d
Data Co-ordinator
Leeds Teaching Hospitals NHS Trust —Leeds
- £28,392 - £31,157 a year
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
7d
People Coordinator
IMA —Leeds
- Hybrid work
- Microsoft Office
- Administrative experience
- Human resources
Quick apply
Site Program Manager
KBR —Leeds
- £127,400 - £192,800 a year
- Full-time
- Management
- PMP
- Engineering
- Annual leave
- Flexible schedule
Operational Service Manager - Radiology
York and Scarborough Teaching Hospitals NHS Foundation Trust —York
- £49,387 - £56,515 a year
- Full-time
- Continuous improvement
- Communication skills
- Employee assistance programme
- Employee discount
8d
HR Co-ordinator
Rhodar Industrial Services Ltd —Leeds
- £30,000 - £32,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Human resources
- Free parking
- Health & wellbeing programme
Quick apply
7d
Staff Adminstrator
University of York —University of York
- £28,778 - £32,080 a year
- Part-time
- Hybrid work
- Google Suite
- Administrative experience
- University
14d
Day Care Manager
Leeds City Council —Leeds
- £38,220 - £40,777 a year
- Full-time
- Supervising experience
- Communication skills
- School
- Annual leave
2d
Systems Support Manager
Suam Technology Services Group Ltd —Leeds
- £48,000 - £64,000 a year
- Full-time
- Computer Science
- Maintenance
- Supervising experience
- Health & wellbeing programme
- Language training provided
Quick apply
8d
Office Manager
Headingley Golf Club —Leeds
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee discount
Quick apply

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Service Administration Manager

Pelican Engineering
Castleford

Quick apply

Job details

Permanent | Full-time
From £35,000 a year
14 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Microsoft Office
Administrative experience
Organisational skills
Leadership
Communication skills
Time management

Full job description

Pelican Bus & Coach is the UK and Ireland importer and distributor for YUTONG Buses and Coaches. Based near Leeds, it is wholly owned by Pelican Engineering Co. Ltd which was established in 1919 and has traded continuously since that date. Pelican is a successful family business with over 200 employees across multiple sites and are committed to continuous development of our people.

Due to continued growth, we are seeking an additional Service Administration Manager with an automotive or transport related background for our expanding YUTONG site based in Castleford, West Yorkshire.

JOB DESCRIPTION

The Service Administration Manager is responsible for leading and managing the Service Administration Team to ensure the efficient and accurate administration of all aftersales activities. The role oversees service call handling, work in progress (WIP) control, warranty claim processing, invoicing, customer communications, supplier administration, and departmental reporting.

This role will ensure compliance with manufacturer requirements and company procedures while driving operational efficiency, maximising warranty recovery, and supporting the delivery of excellent customer service.

RESPONSIBLE FOR

Direct management and development of the Service Administration Team, including Service Administrators and Warranty Administrators responsible for service call handling, job processing, warranty claim administration, invoicing, customer communication, and associated aftersales support activities.

Accountable for ensuring the team delivers accurate, efficient, and customer-focused administrative support to the Service Department, while maintaining compliance with manufacturer requirements, company procedures, and service performance standards.

KEY RESPONSIBILITIES

Lead, supervise, and support the Service Administration Team, ensuring a high standard of performance across service call handling, job processing, invoicing, and warranty administration.
Manage the day-to-day allocation of work across the team to ensure service-related tasks are completed accurately, efficiently, and within agreed deadlines.
Oversee work in progress (WIP), ensuring all documentation is complete and accurate, and liaise with workshop engineers and relevant departments to maintain smooth workflow and timely job completion.
Ensure all manufacturer warranty claims, service invoices, and supporting documentation are submitted correctly and within required timescales to maximise recovery and minimise write-offs.
Monitor rejected warranty claims on a daily basis, investigate root causes, and implement corrective actions to improve claim acceptance rates and departmental performance.
Maintain regular contact with manufacturers regarding warranty performance, claim submissions, service issues, procedural updates, and compliance requirements.
Manage supplier accounts linked to the Aftersales Department, ensuring documentation is submitted promptly and payments are processed in line with agreed terms.
Support the delivery of excellent customer service by monitoring customer satisfaction levels, responding to queries, and resolving complaints through to successful conclusion.
Identify opportunities to improve departmental processes, controls, and team efficiency, supporting the implementation of continuous improvement initiatives.
Complete monthly settlements, debtor reconciliations, and other financial administration accurately and within agreed deadlines.
Produce and analyse departmental reports, providing regular updates to the Service Manager on WIP, warranty recovery performance, write-offs, service administration performance, and other key operational metrics.
Ensure compliance with company policies, manufacturer standards, and relevant administrative procedures.
Support recruitment, onboarding, training, coaching, and performance management activities within the Service Administration Team.
Carry out any additional administrative or operational duties reasonably required to support the efficient operation of the Aftersales Department.

KEY SKILLS & EXPERIENCE REQUIRED

Essential

Previous experience in a Service Administration, Aftersales Administration, Warranty Administration, or similar supervisory or management role.
Strong understanding of vehicle service department processes, including WIP management, invoicing, warranty claims, and customer service administration.
Experience leading, motivating, and developing administrative teams.
Excellent organisational and time management skills with the ability to manage multiple priorities and meet deadlines.
Strong attention to detail and commitment to accuracy.
Proven ability to identify issues, investigate root causes, and implement effective solutions.
Excellent communication and interpersonal skills with the ability to build positive relationships with customers, manufacturers, suppliers, and colleagues.
Strong problem-solving and decision-making capabilities.
Competent in Microsoft Office applications, particularly Excel, Word, and Outlook.
Experience using service management or dealer management systems.
Ability to prepare, analyse, and interpret operational and financial reports.

Desirable

Experience within the automotive, commercial vehicle, or related aftersales environment.
Knowledge of manufacturer warranty systems and claim processes.
Understanding of debtor reconciliations, settlements, and cost recovery procedures.
Experience of implementing process improvements and operational efficiencies.
Relevant qualification in Business Administration, Customer Service, Management, or a related discipline.

PERSONAL ATTRIBUTES

Professional, customer-focused, and approachable.
Strong leadership skills with the ability to motivate and develop team members.
Highly organised, methodical, and proactive.
Able to work effectively under pressure while maintaining accuracy and attention to detail.
Positive attitude with a commitment to continuous improvement.
Strong sense of accountability and ownership.
Flexible and adaptable in response to changing business needs.

agencies - thanks we've got this one

Pay: From £35,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

service administration manager jobs in leeds, eng

Service Administration Manager

Customer Resolution Team Leader

Global Travel & Operations Manager

CRM Manager

Care Coordinator

Industry Manager

Team Leader

DB Administration Manager

Workplace Coordinator

HR Administrator Part Time

Receptionist/Administrator

Data Co-ordinator

People Coordinator

Site Program Manager

Operational Service Manager - Radiology

HR Co-ordinator

Staff Adminstrator

Day Care Manager

Systems Support Manager

Office Manager

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