Facilities associate Work, Jobs in London, Gtl (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- Contracts
Logistics Associate
Prinova Europe —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Spanish
- Microsoft Excel
Quick apply
Residence Life Coordinator, First Year Focus - NYU London
New York University —London
- Weekend availability
- Management
- University
- No degree
- Annual leave
Senior Facilities Coordinator
The Millennium Group —London
- £54,000 - £57,000 a year
- Full-time
- Bachelor's degree
- Front desk
- Business
Quick apply
Sales Associate
Kinly —London
- From £29,000 a year
- Full-time
- Hybrid work
- Bilingual
- Microsoft Word
- Microsoft Outlook
Quick apply
11d
London Junior IT Consultant (1-Year Contract)
Gadgets Lab Ltd —London
- £32,000 - £40,000 a year
- 8 hour shift
- In-person
- Communication skills
Quick apply
3d
Operations Associate
Laundryheap —London
- Weekend availability
- Google Suite
- Continuous improvement
- Quality control
Quick apply
7d
Help Desk Coordinator
Restaurant Associates —London
- £15.31 an hour
- Full-time
- Restaurant
- Communication skills
10d
Front of House Associate (Maternity Cover, 12-Month FTC)
Kernel —London
- Hospitality
- Microsoft Office
- Continuous improvement
Building Maintenance & Facilities Associate
RH —London
- Project management
- Communication skills
Quick apply
Lab Logistics Operative
Avantor —Slough
- Full-time
- Customer service
- Laboratory experience
- Organisational skills
7d
Advertising Ops Associate
WebMD —London
- Full-time
- Software troubleshooting
- Bachelor's degree
- No degree
Quick apply
Public Area Attendant, Pre-Opening - The St. Regis London
Marriott International, Inc —London
- Full-time
- Hotel
- Organisational skills
- Guest services
- Employee assistance programme
- Sick pay
Leveraged Finance - Associate
Stephenson Harwood LLC —London
- In-person
- Employee discount
Project Coordinator
Longdan Supermaket —London
- £27,500 - £35,000 a year
- Full-time
- PMP
- Engineering
- English
- Employee discount
- Flexible schedule
Quick apply
Senior Facilities Manager
The Crown Estate —London
- Customer service
- Engineering
- Bachelor's degree
Asset Experience Associate
NAA-Jones Lang LaSalle Resources —London
- Full-time
- Sales
- Contracts
- Budgeting
Quick apply
Operational Due Diligence Associate Analyst
Albourne Partners —Cyprus Station
- Full-time
- English
- Free parking
- Annual leave
Client Liaison Associate Analyst
Albourne Partners —Cyprus Station
- Full-time
- Computer literacy
- English
- Travel
- Free parking
- Annual leave
Luggage Porter - JW Marriott Grosvenor House
Marriott International, Inc —London
- Full-time
- Customer service
- English
- Hotel
- Employee discount

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Project Coordinator / Team Administrator

ZHA -
London

Apply Now

Job details

Permanent

Qualifications

Microsoft Powerpoint
Meeting coordination
Corporate travel itinerary planning
Microsoft Outlook
Travel arrangements
Stakeholder liaison
Management accounts preparation
Project coordination
Internal department liaison
Forecasting
Contracts
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please click on the apply button below. You will need to complete the application form and include your CV and cover letter.

ZHA is a vibrant mix of ideas and perspectives, and this diversity is one of our greatest strengths. Driven by employee engagement, we cultivate an inclusive environment to empower people from all backgrounds to achieve their ambitions at ZHA. We assess candidates on the basis of their skills, experience, and potential, and all applicants will be considered equally for employment regardless of race, national origin, religion, sex, gender identity or expression, sexual orientation, neurodivergence, family or parental status, age, or disability status. If you have any questions about this vacancy or require any reasonable adjustments to ensure the recruitment process is accessible, please let us know in the designated section of the application form so we can support your participation.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

Refine Your Search

facilities associate jobs in london, gtl

Project Coordinator / Team Administrator

Logistics Associate

Residence Life Coordinator, First Year Focus - NYU London

Senior Facilities Coordinator

Sales Associate

London Junior IT Consultant (1-Year Contract)

Operations Associate

Help Desk Coordinator

Front of House Associate (Maternity Cover, 12-Month FTC)

Building Maintenance & Facilities Associate

Lab Logistics Operative

Advertising Ops Associate

Public Area Attendant, Pre-Opening - The St. Regis London

Leveraged Finance - Associate

Project Coordinator

Senior Facilities Manager

Asset Experience Associate

Operational Due Diligence Associate Analyst

Client Liaison Associate Analyst

Luggage Porter - JW Marriott Grosvenor House

I want to receive the latest job alerts for facilities associate in london, gtl

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