Ref Number
B02-10598
Professional Expertise
Administration and Business Support
Department
School of Life & Medical Sciences (B02)
Location
London
Working Pattern
Part time
Salary
£36,433-£41,833
Contract Type
Permanent
Working Type
Hybrid
Available for Secondment
No
Closing Date
09-Jul-2026
The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of five areas: Clinical, Programmes, Research, Learning Technology and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.
We are seeking a proactive and highly organised Education Administrator (0.5 FTE) to support the administration of Doctoral Training programmes across the Division of Biosciences. This G6 role offers a unique opportunity to collaborate with Graduate Tutors, central UCL teams, and external partners to deliver a high-quality student experience. This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career supporting postgraduate research students.
Key Responsibilities:
- Provide specialist administration for postgraduate Doctoral Training research programmes, ensuring effective processes are followed across admissions, registration, assessment, and student records.
- Act as the first point of contact for Doctoral Training enquiries, offering timely and accurate guidance to prospective and current students, supervisors, and staff.
- Coordinate key student lifecycle processes, including application monitoring, upgrade to PhD, examiner nominations, thesis submissions, and monthly engagement checks for overseas students.
- Support student experience activities, such as induction, workshops, retreats, poster competitions, and the recruitment of student representatives.
- Manage scholarship and studentship administration, including advertising opportunities, processing applications, issuing offer letters, and ensuring stipend payments are set up correctly.
- Liaise with key UCL teams and service committees, maintaining accurate records, servicing meetings, and ensuring programme information and documentation remain up to date.
This is a varied and impactful role requiring excellent organisation, attention to detail, and the ability to manage multiple priorities. You’ll be part of a supportive team and have access to training and development opportunities to grow your skills.
Working Arrangements
This is a hybrid role with a minimum of 3 days onsite (pro rata). Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required.
We will consider applications to work on a part-time, flexible and job share basis wherever possible.
This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas
- We may close applications early if we receive a high volume of applications. Early application submission is recommended.
- A job description and person specification can be accessed at the bottom of this page.
- If you have any queries about the role, please contact [email protected].
- If you need reasonable adjustments or a more accessible format to apply for this job online please contact the HR Administrator
- The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.
This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities.
You’re a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.
The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please https://www.ucl.ac.uk/human-resources/policies-advice/ways-working to find out more.
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
- 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
- Additional 5 days’ annual leave purchase scheme
- Defined benefit career average revalued earnings pension scheme (CARE)
- Cycle to work scheme and season ticket loan
- Immigration loan
- Relocation scheme for certain posts
- On-Site nursery
- On-site gym
- Enhanced maternity, paternity and adoption pay
- Employee assistance programme: Staff Support Service
- Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
As London’s Global University, we know that diversity and inclusion are fundamental drivers of creativity, innovation, and excellence, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong, thrive, and reach our full potential. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian, and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women’.
Our department holds an Athena SWAN Silver award, in recognition of our commitment to advancing gender equality. You can read more about our commitment to Equality, Diversity, and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/.
