Facilities assistant Work, Jobs in Scotland (with Salaries)

Facilities Administrative Assistant
StandardAero —Perth
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Facilities Assistant
Forest Holidays —Peebles
- £8.00 - £12.71 an hour
- Full-time
- Maintenance
- Employee discount
Quick apply
Facilities Assistant (Catering and Cleaning)
South Lanarkshire Council —South Lanarkshire
- £13.80 an hour
- Part-time
- Military
- English
- School
- Annual leave
- Employee assistance programme
Facilities Assistant
Skanska —Midlothian
- Maintenance
- Bereavement leave
Facilities Assistant
NextPharma —Livingston
- Full-time
- Schematics
- Maintenance
- Microsoft Office
- Free parking
- Health & wellbeing programme
Quick apply
4d
Facilities Assistant 2 (35hpw), Inverness High School
Highland Council —Inverness
- £26,717 - £29,247 a year
- Call to connect
- First Aid Certification
- IT
- School
Facilities Assistant 2 (35 hpw) (Permanent), Wick Campus
Highland Council —Wick
- £26,717 - £29,247 a year
- Call to connect
- IT
18h
Maintenance Assistant
Isle of Mull Hotel & Spa —Isle Of Mull
- Up to £13.45 an hour
- Full-time
- Hotel
- Organisational skills
- Communication skills
- Employee assistance programme
Quick apply
14d
Facilities Assistant - EAY12680
East Ayrshire Council —Kilmarnock
- £27,686 - £28,860 a year
- Temporary
6d
Senior Facilities Assistant - Penston House & Surrounding Area
East Lothian Council —Tranent
- £13.95 - £14.83 an hour
- Call to connect
- Driving
- Annual leave
4d
Facilities Assistant - Castlebrae Community Campus
City of Edinburgh Council —Edinburgh
- £26,806 - £27,032 a year
- Part-time
Maintenance Assistant - MOXY Edinburgh
Hotel Co 51 —Edinburgh
- £13.13 an hour
- Weekend availability
- English
- Hotel
- Organisational skills
- Employee discount
Quick apply
Facilities Operative (Production Assistant)(Inclusive of Cleaning & Catering) (Part Time) (Permanent)
Renfrewshire Council —Paisley
- £22,963 - £24,011 a year
- Monday to Friday
- Microsoft Office
- Supervising experience
- IT
4d
Facilities Assistant 2 (35hpw), Charleston Academy, Inverness
Highland Council —Inverness
- £26,717 - £29,247 a year
- IT
Facilities Assistant
Midlothian Council —Dalkeith
- £26,805 - £27,576 a year
- IT
Maintenance Assistant
IconInc —Glasgow
- £17,823 an hour
- Overtime
- Maintenance
- Programmable logic controllers
- In-person
- Employee discount
Quick apply
Facilities Management Assistant, Winchburgh Academy, 506.49
West Lothian Council —Broxburn
- £28,455 - £30,595 a year
- Monday to Friday
1d
COMM ENT 5008 G1 - Facilities Assistant (Catering and Cleaning) - 5008
South Lanarkshire —Hamilton
- £13.33 an hour
- Military
- English
- School
- Annual leave
- Employee assistance programme
Facilities Assistant 2 (35 hpw) (Permanent), Merkinch Primary School
Highland Council —Inverness
- £26,717 - £29,247 a year
- Call to connect
- IT
18h
Facilities Assistant - Cleaning
North Ayrshire Council —Irvine
- £13.52 an hour
- Monday to Friday
4d

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facilities assistant jobs near scotland

Facilities Administrative Assistant

StandardAero -
Perth

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Procurement
Maintenance
Microsoft Office
CMMS
Administrative experience
Organisational skills
Communication skills

Full job description

Facilities Coordination

Coordinate planned and reactive maintenance activities for buildings, offices, workshops, and site infrastructure.
Raise, track, and close maintenance work requests (through CAFM system)
Liaise with external contractors and service providers.
Schedule routine inspections and preventive maintenance activities.
Monitor facility condition and report repair requirements.

Contractor and Vendor Management

Coordinate contractor site access and permits.
Maintain contractor documentation, insurance certificates, and compliance records.
Support vendor selection and obtain quotations for facility-related services.
Track contractor performance and service completion.

Health, Safety, and Environmental Support

Maintain facility compliance records and documentation.
Support site safety inspections and audits.
Assist with emergency preparedness activities and evacuation drills.
Support waste management and environmental compliance initiatives.

Administrative Support

Maintain facility records, asset registers, and service contracts.
Process purchase requisitions, purchase orders related to facilities services.
Track facilities budgets and expenditure.
Prepare reports and presentations for site management.

Compliance and Documentation

Maintain maintenance logs, service records, permits, and statutory inspection documentation.
Support compliance with local regulations and company policies.
Assist in preparation for customer, regulatory, and internal audits.

Key Performance Indicators (KPIs):

Timely completion of facility works orders.
Contractor compliance and performance.
Facility audit readiness.
Accuracy of facility records and documentation.
Budget adherence.
Compliance with safety and environmental requirements.

Organisational Relationships:

Reports to: Facilities Manager (Technical & Operations)
Works closely with: Maintenance teams, EH&S personnel, Quality, Finance, Procurement, and external service providers.

Experience and Skills:
Experience

Experience of facilities, office administration, property management, or industrial site administration.
Familiarity with maintenance management systems (CMMS) is desirable.

Skills

IOSH Managing Safely
Strong organizational and administrative skills.
Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
Ability to manage multiple priorities and deadlines.
Good communication and stakeholder management skills.
Basic understanding of health and safety requirements.
Strong attention to detail and record-keeping.

Apply Now

Refine Your Search

facilities assistant jobs in scotland

Facilities Administrative Assistant

Facilities Assistant

Facilities Assistant (Catering and Cleaning)

Facilities Assistant

Facilities Assistant

Facilities Assistant 2 (35hpw), Inverness High School

Facilities Assistant 2 (35 hpw) (Permanent), Wick Campus

Maintenance Assistant

Facilities Assistant - EAY12680

Senior Facilities Assistant - Penston House & Surrounding Area

Facilities Assistant - Castlebrae Community Campus

Maintenance Assistant - MOXY Edinburgh

Facilities Operative (Production Assistant)(Inclusive of Cleaning & Catering) (Part Time) (Permanent)

Facilities Assistant 2 (35hpw), Charleston Academy, Inverness

Facilities Assistant

Maintenance Assistant

Facilities Management Assistant, Winchburgh Academy, 506.49

COMM ENT 5008 G1 - Facilities Assistant (Catering and Cleaning) - 5008

Facilities Assistant 2 (35 hpw) (Permanent), Merkinch Primary School

Facilities Assistant - Cleaning

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