We are seeking to appoint a Faculty Administration Manager
Closing Date for applications is: Monday 10th August 2026
Interviews to be held W/C 17th August 2026
Aims of Job/Job Purpose
The College has 5 curriculum faculties with a Faculty Administration Manager assigned to each. The FAM (Faculty Administration Manager) is an integral part of a specific Faculty Management Team, primarily responsible for providing comprehensive and effective administrative support. Leading a small team of administrators, the FAM is required to coordinate administrative functions ensuring staff services are provided key deadlines are met. The FAM will be required to work across all campuses.
Key Accountabilities and Responsibilities
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To be responsible for monitoring, analysing and evaluating all aspects of performance for the faculty
to ensure key performance indicators (KPIs) are met. FAMs must be fully aware of their respective
faculty’s SAR (Self-Assessment Report) content and subsequent areas for Improvement. The Faculty Administration Manager assists in monitoring the Faculty performance against relevant
reports.
- To support the Faculty Head, Deputy Faculty Head and Heads of Schools in ensuring compliance
against agreed college deadlines and processes. Monitoring of all relevant Faculty Administration
Reports to ensure the co-ordination of all issues related to the student learning journey.
- To be responsible for the provision of high level administrative support to the Faculty Head and the
faculty curriculum managers, including budget monitoring, calendar management, minute taking,
reports, letters, answering telephones and liaising with external agencies on behalf of the Faculty as
and when required.
- The Faculty Administration Manager is primarily responsible for the coordination of communication
with internal and external customers including complaint responses on behalf of the Faculty at all
times ensuring strict adherence to GDPR.
- To support the Faculty Head in their role as Campus lead for the relevant campus/campuses to
ensure the smooth running of that site. This will require the FAM playing an active role in providing
campus wide administrative and logistical support when needed i.e. during exam windows and so
on.
- To oversee the organization of disciplinary processes within the faculty and ensure that any trips
and visits organized by faculty staff meet regulatory requirements and have been authorized by the
relevant managers.
- To manage the administrative team ensuring workloads are managed efficiently and effectively;
prioritising the administrative functions for the Faculty in a timely manner to ensure targets are met
in line with Faculty / College calendars. This should include holding regular team meetings and
setting termly and weekly priorities.
- To be responsible for cascading key termly priorities set by the Senior Leadership Team. Share
priorities with the faculty and the administration team, developing their understanding of those
priorities and their impact on the faculty and in turn the wider college i.e. funding.
- To manage and co-ordinate the day to day activities of the faculty administrators, ensuring support
is available to faculty staff. Undertake all tasks in respect of the management of administrators in the
team including;
- Undertaking performance and development reviews
- Promoting CPD opportunities for staff
- Ensuring maintenance of confidentiality and adherence to GDPR
- Arranging annual leave
- Monitoring and reporting absence
- Overseeing their daily work duties
- As an integral part of the faculty management team, attend college, centre and faculty management
meetings and any other relevant meetings as required – for instance quality and target review
meetings with Heads of Schools
- Support Faculty Managers in the planning and organisation of faculty and campus meetings and
events such as Learner Voice, parents’ evenings, student award ceremonies, open days,
admissions events, enrolment days, progression events etc
- To ensure all marketing materials are up to date and relevant
- To undertake any other duties commensurate with your role and grade
A Job Description for this position has been attached, please refer to it for more detailed information on the role and key specifications.
We are one of the largest further education providers in the UK, with eight campuses across the city. We are committed to ensuring students have the relevant skills, qualifications and experience for their future, whether that is to seek employment or continue their education.
Our vision is to be recognised as an outstanding educational and economical resource by, providing outstanding education, training that is primarily vocational in response to the needs of the learners, employers and other key stakeholders.
At South and City College Birmingham, equality, diversity and inclusion are integral to who we are and what we do. We are firmly committed to promoting and imbedding the key principles for all within our institution, from our learners to our staff, governors, employers, visitors and contractors.
For further details about the role and how to apply:
To apply, please click onto the "Apply Online" button below.
If you have any queries not specified in the Job Description, please contact the People Services team by email to
[email protected]
The college is committed to safeguarding and promoting the welfare of children and young adults and expect all staff to share this commitment.
The successful applicant will be subject to all necessary pre-employment checks. including, enhanced DBS; Prohibition check; Childcare Disqualification (where applicable); qualifications (where applicable); medical fitness; identity and right to work.
All applicants will be required to provide a minimum of two suitable references covering a 5-year period.
An online search will also be carried out as part of our due diligence on all shortlisted candidates.
This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected' so they do not need to be disclosed to employers, and if they are employers cannot take them into account.
Further information about filtering offences can be found in the DBS filtering guide.
Safeguarding is our top priority. We encourage all applicants to review our Safeguarding and Child Protection Policy, which outlines our commitment to the safety and wellbeing of learners.
This post is covered by Part 7 of the Immigration Act (2016). Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.
