Operations assistant Work, Jobs (with Salaries)

Office Administrator
Classic Cleaning LTD —London
- £27,201 - £31,175 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Free parking
- Work from home
Quick apply
8h
Project Coordinator, Data Monitoring - Entry Level
Medpace, Inc. —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Bachelor's degree
- Annual leave
- Work from home
6d
Transaction Operations Assistant
Oak View Group —London
- £32,000 - £35,000 a year
- Full-time
- Hybrid work
3d
E-commerce & Operations Assistant
Dooa Hair & Beauty —Perivale
- From £26,450 a year
- Overtime
- CRM software
- ERP systems
- Data entry
Quick apply
Project Support Coordinator
Titan Water —Ormskirk
- £28,989 a year
- Overtime
- Customer service
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
11d
Operations Administrative Assistant
Millennium Hotel and Resorts UK —London
- £28,000 - £32,000 a year
- Full-time
- Bar
- Computer literacy
- Windows
- Annual leave
- Employee discount
Quick apply
Operations Assistant
The Range —Leicester
- £24,420.00 - £40,123.13 a year
- Part-time
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
Operations & Executive Assistant – Part-Time with Progression
Total Refrigeration Services Ltd —Southampton
- £20 - £22 an hour
- Part-time
- CRM software
- Computer literacy
- English
- Free parking
Quick apply
7d
Operations Assistant
David Lloyd Clubs —Twickenham
- £13.70 an hour
- Customer service
- Guest services
- Communication skills
- Employee discount
11d
Office & Operations Coordinator
Milltown Partners —London
- £29,000 - £33,000 a year
- Full-time
- Google Suite
- English
- Research
3h
Underwriting Operations Assistant
Aventum Group —London
- Full-time
- Hybrid work
- Data analysis skills
- Analysis skills
- Continuous improvement
13d
Payments Operations Assistant
Oak View Group —London
- £32,000 - £35,000 a year
- Full-time
- Organisational skills
3d
Operations Management Assistant
Bowland Ecology Ltd —Clitheroe
- Full-time
- Hybrid work
- Data analysis skills
- Microsoft Office
- Café
- Employee assistance programme
Quick apply
12d
Operations Administrative Assistant
The University of Manchester —Manchester
- £27,319 - £28,778 a year
- Hybrid work
- Computer literacy
- Administrative experience
- Organisational skills
- Annual leave
- Employee discount
5d
Operations Assistant
Turner & Townsend —London
- Full-time
- Bachelor's degree
- No degree
- Communication skills
Quick apply
Supply Chain Planning Assistant
Aldi —Atherstone
- £37,545 - £43,840 a year
- Monday to Friday
- Hybrid work
- Microsoft Word
- Continuous improvement
- Time management
- Annual leave
- Sick pay
Business Operations Assistant
Light Motif —London
- £30,000 - £35,000 a year
- Full-time
- Microsoft Excel
- SQL
- Travel
- Free parking
- Health & wellbeing programme
Quick apply
7d
Project Administrator/Coordinator
Space Office Furniture Assembly —Farington
- £15,210 a year
- Part-time
- Hybrid work
- CRM software
- Microsoft Outlook
- English
- Free parking
Quick apply
7d
Operations and Office Assistant
PredictX —Victoria
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Data analysis skills
Quick apply
Executive Assistant – Store Operations
Ready Steady Store Ltd —Manchester
- £28,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- QuickBooks
- Free parking
- Health & wellbeing programme
Quick apply
7d

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Office Administrator

Classic Cleaning LTD
London

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Job details

Full-time
£27,201 - £31,175 a year
8 hours ago

Benefits

Free parking
Casual dress
Company pension
Work from home
Company events
On-site parking

Qualifications

Microsoft Word
ISO 14001
Document control
Record keeping
Microsoft Outlook
Computer literacy
Spreadsheets
Administrative support experience
Filing
English
Quality management
Microsoft Office Suite
Administrative and business operations experience
ISO 9001
Databases
Administrative experience
Organisational compliance experience
Continuous improvement
Document control software
Risk assessment
Document management
Environmental management systems
Internal audits
Office experience

Full job description

Location: London E16, with occasional travel to client sites
Job Type: Full-time
Salary: Competitive, dependent on experience

We are looking for an organised, proactive and reliable Office Administrator / Compliance & Operations Assistant to join our team in London E16.

This is a varied role combining day-to-day office administration with operational and compliance support. The successful candidate will work closely with the Operations Manager, helping to maintain company systems, documentation and processes and ensuring that our records and management systems remain accurate, current and audit ready at all times.

The position will also involve occasional visits to client sites to assist with our own company audits, inspections and compliance activities, as well as attending meetings with clients when required.

Key Responsibilities

Day-to-day responsibilities will include:

Providing general administrative support across the business
Supporting the Operations Manager with daily operational and compliance requirements
Maintaining company management systems, records, databases and documentation
Ensuring company documents and records are accurate, current, correctly filed and readily available
Maintaining effective document control, including reviewing, updating and archiving controlled documentation
Monitoring certificates, training records, renewals, inspections and other compliance deadlines
Assisting with the preparation, review and maintenance of company policies, procedures, forms, registers and records
Ensuring company systems and documentation are maintained to a high standard and remain audit ready at all times
Identifying missing, expired or incomplete company documentation and following up on required actions
Assisting with internal compliance checks and maintaining appropriate supporting evidence
Supporting the maintenance and continual improvement of the company's management systems
Assisting with ISO-related documentation and ongoing management system maintenance
Supporting internal and external audits, including preparing required documentation and evidence
Recording and following up audit findings, corrective actions and improvement opportunities
Assisting with the preparation of reports, spreadsheets, correspondence and other business documentation
Communicating professionally with employees, clients, suppliers and other external parties
Supporting general office organisation and coordination
Undertaking other reasonable administrative, compliance and operational duties required for the effective day-to-day running of the business

Client Site Visits & Meetings

The role will include occasional travel to client sites as part of the company's operational and compliance activities.

This may include:

Attending client sites to support our company's own audits, inspections and compliance requirements
Assisting the Operations Manager with site-based audits and reviews
Gathering and recording information relevant to our own company operations and management systems
Maintaining accurate records and evidence arising from company site audits and inspections
Recording observations, actions and follow-up requirements
Ensuring actions identified during audits or site visits are recorded and followed through
Attending operational, compliance and review meetings with clients
Taking meeting notes and maintaining accurate records of agreed actions
Following up internal actions arising from client meetings
Representing the company professionally when attending client premises

The role does not involve auditing or maintaining the client's own management system or compliance documentation.

Compliance & ISO Management Systems

Previous experience within a compliance, quality, health & safety or environmental management environment would be advantageous.

Experience or working knowledge of the following standards is preferable:

ISO 9001 – Quality Management Systems
ISO 14001 – Environmental Management Systems
ISO 45001 – Occupational Health & Safety Management Systems

Experience working with an Integrated Management System (IMS) would be particularly beneficial.

Relevant experience may include document control, internal audits, compliance registers, policies and procedures, corrective actions, risk assessments, management reviews and maintaining audit evidence.

About You

We are looking for someone who is:

Highly organised with excellent attention to detail
Proactive and able to identify and follow up outstanding actions
Reliable, professional and comfortable working independently
Able to manage multiple tasks, priorities and deadlines
Confident maintaining structured systems and documentation
Comfortable working in an environment where accurate record keeping and compliance are important
Confident using Microsoft Office, particularly Word, Excel and Outlook
Comfortable using electronic document management and company systems
Able to handle confidential and commercially sensitive information appropriately
A clear and professional communicator
Confident communicating with clients and other external parties
Comfortable attending meetings and client sites when required
Interested in developing further knowledge of compliance, ISO standards and management systems
Comfortable working closely with the Operations Manager and wider team

Experience

Previous experience in an administration, operations, compliance, quality, health & safety or similar support role is preferred.

Experience with ISO 9001, ISO 14001 and/or ISO 45001 is desirable but not essential.

Candidates with strong administrative and document-control experience who demonstrate excellent organisation, attention to detail and an interest in developing within compliance and ISO management systems are also encouraged to apply.

What We Offer

This is a varied position providing exposure to business administration, operations, compliance, client relationships and ISO management systems.

The successful candidate will work closely with the Operations Manager and have the opportunity to develop their practical knowledge of management systems, audits and compliance while becoming an important part of the company's day-to-day operations.

Location: London E16, with occasional travel to client sites
Hours: Full-time
Salary: Competitive, dependent on experience

To apply, please submit your CV together with a brief summary of your relevant administrative, operational, compliance or ISO experience.

Pay: £27,201.00-£31,175.00 per year

Benefits:

Casual dress
Company events
Company pension
Free parking
On-site parking
Work from home

Application question(s):

Computer literate

Language:

English (preferred)

Work authorisation:

United Kingdom (preferred)

Work Location: In person

Quick apply

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