Administration manager Work, Jobs in Chigwell, Ess (with Salaries)

Lead Medical Secretary
Lambeth Walk Group Practice —London
- £23,088 a year
- Part-time
- GP surgery experience
- Supervising experience
- Team management
Quick apply
11d
Office Manager
Zwift —London
- Weekend availability
- Hotel
- Travel
- Contracts
Quick apply
Office Manager
Murano —London
- £30,000 a year
- Full-time
- Human resources
- Recruiting
- Organisational skills
- Annual leave
- Employee assistance programme
Quick apply
3d
Office Manager / Executive Assistant
Newsweek —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Clinical Laboratory Administration Manager, Molecular Pathology Department
Health Services Laboratories (HSL) —London
- Up to £47,623.20 a year
- Full-time
- Management
- Administrative experience
- Data entry
- Annual leave
- Employee assistance programme
4d
Office Manager
Vriksh Limited trading as Hello Amigos Cleaning Services —London
- £31,000 - £35,000 a year
- Full-time
- Administrative experience
- Supervising experience
- Quality control
Quick apply
Office Manager & PA
Tug Agency —London
- Google Suite
- Computer literacy
- Research
- Work from home
6d
Administrator Team Leader Stansted
Swissport International AG —Stansted
- Weekend availability
- Customer service
- English
- Continuous improvement
Salesforce Administrator & Service Desk Lead
Triple Point —London
- Salesforce
- Financial services
- AI
Office Manager
Bureau Veritas —London
- Full-time
- Microsoft Outlook
- Databases
- Front desk
3d
Executive Assistant & Office Manager
DigitalBridge —London
- Microsoft Powerpoint
- Microsoft Outlook
- Salesforce
Quick apply
Office Manager
Westgate Healthcare —Borehamwood
- £35,000 - £40,000 a year
- Full-time
- Microsoft Office
- Front desk
- Leadership
Quick apply
Data Admin and Analyst Team Leader - Maternity leave cover
Change Grow Live —Newham
- £36,101.10 - £38,114.53 a year
- Microsoft Outlook
- Word processing
- Computer literacy
- Annual leave
- Employee discount
6d
Administration Services Manager
Skanska —Middlesex
- Microsoft Word
- Computer literacy
- Team management
- Bereavement leave
Office Manager - Immediate start
MC Ltd —London
- From £30,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Administrative experience
Quick apply
7d
Executive Assistant to Director
Palais —London
- £37,000 - £42,000 a year
- Part-time
- CRM software
- Research
- Administrative experience
Quick apply
3d
Office Manager (with Finance Experience)
Blackwood and Hall LTD —Billericay
- Full-time
- Administrative experience
- Supervising experience
- Organisational skills
- Free parking
Quick apply
Executive Assistant to Directors
The Premier League —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Administrative experience
- Organisational skills
- Work from home
Quick apply
7d
Office Manager (Business Support Manager) - Enfield
Xeinadin —Enfield
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
11d
Head Dental Receptionist
Billericay Dental Care —Billericay
- £34,132 - £35,289 a year
- Full-time
- Continuous improvement
- In-person
- Leadership
- Employee discount
Quick apply
3d

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Lead Medical Secretary

Lambeth Walk Group Practice
London

Quick apply

Job details

Part-time
£23,088 a year
11 days ago

Benefits

Cycle to work scheme

Qualifications

Record keeping
Healthcare information and records experience
EMIS Web
Clinical record keeping
Updating electronic health records
Updating electronic care records
Patient appointment coordination
GP surgery experience
GCSE
Primary care
Filing
Scanning
Data governance
Supervising experience
Appointment booking and call handling
Medical reception and administration experience
Team management
Care Quality Commission compliance oversight
Clinical audit participation
Electronic patient record systems
EMR systems
Care Quality Commission standards
AI
Managing patient records
Internal quality assurance
Team management in senior healthcare role

Full job description

Job Purpose

An experienced NHS Primary Care Lead Medical Secretary is required to provide a comprehensive secretarial service with minimal supervision. Applicants must already possess an excellent working knowledge of NHS General Practice systems, referral pathways, EMIS Web and medical records processes.

The Lead Medical Secretary is also responsible for supervising the secretarial team, monitoring performance, auditing quality and leading service improvements.

Key Responsibilities/requirements

Manage all incoming and outgoing clinical correspondence.
Process routine, urgent, Two Week Wait (2WW), community, tertiary and private referrals.
Monitor and process NHS e-Referral Service (e-RS) worklists, including rejected, returned, deferred and incomplete referrals.
Process and monitor Advice & Guidance requests where appropriate.
Liaise with hospitals, community providers and booking teams regarding referral queries.
Monitor GP2GP workflow in EMIS and resolve failed transfers.
Process registrations, deductions and movement of electronic medical records.
Process Subject Access Requests (SARs), Access to Health Records requests and third-party requests (solicitors, insurers, DWP, DVLA, police and coroners).
Prepare and securely send medical records in accordance with NHS Records Management Code of Practice, GDPR and practice policy.
Use EMIS Web, Docman, e-RS, GP2GP, Accurx, Anima, NHS Mail and Care Identity Service confidently.
Manage EMIS workflow tasks and action clinician instructions.
Maintain accurate coding, scanning and document filing standards.
Escalate urgent clinical information immediately.
Support CQC compliance and participate in audits.
Reception and administrative cross-cover: Provide cover for reception and general administrative duties as required, including answering telephone calls, assisting patients at reception, booking appointments, processing requests, responding to enquiries, managing correspondence and supporting the wider administration team to ensure the smooth running of the practice.

Leadership Responsibilities

Lead and supervise the Medical Secretary team.
Allocate workloads and monitor turnaround times.
Monitor e-RS worklists, GP2GP workflow, correspondence and records backlogs.
Produce performance reports and audits.
Develop SOPs and implement service improvements.

Skills and qualifications

Current or recent experience as a Medical Secretary within an NHS GP Practice.
Comprehensive knowledge of NHS Primary Care referral pathways.
Experience using EMIS Web.
Experience using Docman.
Experience using NHS e-Referral Service (e-RS).
Experience monitoring e-RS worklists.
Experience processing GP2GP transfers.
Experience managing Subject Access Requests (SARs).
Experience processing medical records and third-party requests.
Experience using Docman, Accurx, Surgery Connect.
Excellent knowledge of GDPR, Information Governance and confidentiality.
Ability to work independently with minimal supervision.
Experience supervising or leading a Medical Secretary team.
Ability to manage performance and deliver training where required.

Desirable Experience

Experience supporting CQC inspections.
Knowledge of ICE and NHS Spine applications.
Experience of using Anima (AI coding tool).
Experience participating in service improvement projects.

Other Requirements

Clear DBS check
Right to work in the UK
Successful pre-employment reference check
Compliance with mandatory NHS training.
Commitment to Equality, Diversity and Inclusion.
Compliance with Health & Safety, CQC and practice policies.

Additional Notes

· The post-holder will be expected to maintain compliance with all relevant practice policies and NHS regulations.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.

Pay: £23,088.00 per year

Benefits:

Cycle to work scheme

Ability to commute/relocate:

London SW9 6AF: reliably commute or plan to relocate before starting work (preferred)

Experience:

Medical Secretary: 4 years (required)

Work Location: In person

Quick apply

Refine Your Search

administration manager jobs in chigwell, ess

Lead Medical Secretary

Office Manager

Office Manager

Office Manager / Executive Assistant

Clinical Laboratory Administration Manager, Molecular Pathology Department

Office Manager

Office Manager & PA

Administrator Team Leader Stansted

Salesforce Administrator & Service Desk Lead

Office Manager

Executive Assistant & Office Manager

Office Manager

Data Admin and Analyst Team Leader - Maternity leave cover

Administration Services Manager

Office Manager - Immediate start

Executive Assistant to Director

Office Manager (with Finance Experience)

Executive Assistant to Directors

Office Manager (Business Support Manager) - Enfield

Head Dental Receptionist

I want to receive the latest job alerts for administration manager in chigwell, ess

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