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Technical Operations Coordinator

Air Apps -
London

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Job details

Full-time

Benefits

Company pension
Life insurance

Qualifications

Jira
Report writing
Dashboard visualisation
Report generation
Administrative support experience
Administrative experience
Organisational skills
Multidisciplinary collaboration
Cross-functional collaboration
Communication skills
Cross-functional communication
Project progress tracking

Full job description

About Air Apps

At Air Apps, we believe in thinking bigger—and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018—and now with offices in both Lisbon and San Francisco—we’ve remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.

Join us on this journey to redefine resource management—and change lives along the way.

The Role

As an Operations Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.

This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.

Responsibilities

Coordinate and monitor daily operational tasks.
Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
Ensure timely follow-ups, task closures, and status updates.
Organize and maintain documentation, dashboards, and workflows.
Assist in preparing reports, dashboards, and presentations for internal stakeholders.
Flag potential blockers or delays and communicate proactively to resolve issues.
Identify opportunities to streamline operations or improve coordination processes.

Requirements

Around 2–4 years of experience in an operations, coordination, or administrative support role.
Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
Strong organizational skills with the ability to manage multiple moving parts across different teams.
Excellent verbal and written communication skills.
Proactive, resourceful, and detail-oriented mindset with a team-first attitude.

What benefits are we offering?

Apple hardware ecosystem for work.
Annual Bonus
Top-tier Health and Life Insurance for peace of mind.
Transportation Budget to support your commute needs.
Coverflex benefits package for meal allowances, well-being, and more.
Childcare support.
Air Conference - an opportunity to meet the team, collaborate, and grow together.
Pension Fund to support your long-term financial planning.
Urban Sports Club membership to keep you active.
Meals 100% free at the hub.

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

Application Disclaimer

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification.

Apply Now

Refine Your Search

conference coordinator jobs in brent

Technical Operations Coordinator

Admissions Counsellor (US Colleges)

Events & Marketing Coordinator

Child Protection Coordinator

Patient Coordinator

Import Customer Service Coordinator

Supply Chain Coordinator, EMEA

Events Coordinator (Office Based)

Sales Coordinator, France

Service Delivery Coordinator

Sales & Events Coordinator

Group & Events Sales Coordinator

Production Coordinator, IO, Audio / Video / Photography Production

Sales - Events Coordinator

B2B Marketing Operations Coordinator

Hospitality/Event Coordinator - Live Events!

Operations & Site Support Coordinator

Commissioning Coordinator Audible Originals - 18-Month Contract

Talent Acquisition Coordinator

Sales Coordinator, CEE (Polish Speaking)

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