Data and general administrator Work, Jobs in Manchester, Gtm (with Salaries)

FM Operations Support Administrator - Manchester
Savills Management Resources —Manchester
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Team Administrator / Data Technician
Ridge & Partners LLP —Salford
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Purchasing Administrator (MAT Leave cover, Min 12 months fixed term)
Festive Lights Ltd —Chorley
- £26,000 a year
- Temporary
- Hybrid work
- Administrative experience
- Bachelor's degree
- Computer skills
- Free parking
- Health & wellbeing programme
Quick apply
Payroll Support Administrator
ForeTwo Group Limited —Warrington
- From £26,000 a year
- Part-time
- Hybrid work
- QuickBooks
- Contracts
- Communication skills
- Free parking
- Work from home
Quick apply
23h
Senior Business Services Administrator
Oldham Council —Oldham
- £28,598 - £31,022 a year
- Customer service
- Windows
- Microsoft Office
- Annual leave
- Employee discount
10d
Office Admin Assistant Part time hours to be discussed must be flexible
Universal security guards, 438A —Manchester
- £12.71 an hour
- Part-time
- English
- Administrative experience
- Data entry
- Free parking
- Flexible schedule
Quick apply
Supply Chain Administrator
Vestey Foods UK Ltd —Crewe
- £28,000 a year
- Full-time
- Hybrid work
- ERP systems
- Data entry
- Communication skills
- Free parking
- Work from home
Quick apply
Bookkeeper/Administration
TEC Installations LTD —Wythenshawe
- From £15 an hour
- Part-time
- Accounting
- QuickBooks
- Data entry
- Flexitime
Quick apply
CMHT Central & South Trafford - Team Administrator
Greater Manchester Mental Health NHS Foundation Trust —Altrincham
- £25,760 - £27,476 a year
- Full-time
- Communication skills
- Annual leave
4d
Administration Assistant - Full Time
Imperium Law Solicitors Limited —Macclesfield
- Up to £24,000 a year
- Full-time
- Computer literacy
- English
- Organisational skills
Quick apply
3d
Employee Benefits Administrator
K3 Advisory Group —Manchester
- Hybrid work
- Microsoft Office
- Organisational skills
- IT
Quick apply
Senior Administrator
Equilibrium Healthcare —Manchester
- £27,000 a year
- Full-time
- Microsoft Office
- Data entry
- Free parking
8d
Admissions and Enquiries Administrator
Bolton College —Bolton
- £25,146 - £25,990 a year
- IT
- Communication skills
- Office experience
8d
Sales Administrator
Perrys Motor Sales Ltd —Huddersfield
- £27,000 - £28,500 a year
- Full-time
- Sales
- Employee discount
Clinical Team Administrator
Greater Manchester Mental Health NHS Foundation Trust —Little Hulton
- £25,760 - £27,476 a year
- Part-time
- Annual leave
7d
Customer Service Administrator (6 Month FTC)
Sell UK Property Ltd —Burnley
- £26,500 a year
- Full-time
- Microsoft Powerpoint
- Customer service
- Administrative experience
- Free parking
- Health & wellbeing programme
Quick apply
5d
Corporate Sales Administrator
Riverside Consultancy —Stockport
- £27,000 a year
- Full-time
- Customer service
- IT
- Computer skills
- Annual leave
- Employee discount
Quick apply
Weekend Administrator / Receptionist
Dace Motor Company —Eccles
- From £24,420 a year
- Part-time
- Administrative experience
- Organisational skills
- Typing
Quick apply
SEN Administrator
Greater Manchester Academies Trust —Manchester
- £24,843 - £28,594 a year
- Full-time
- Experience working with children
- In-person
- School
- Free parking
- Health & wellbeing programme
Quick apply
Administrator
Creative Support —Chorley
- Up to £13.40 an hour
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Annual leave

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data and general administrator jobs near manchester, gtm

FM Operations Support Administrator - Manchester

Savills Management Resources -
Manchester

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Job details

2 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Facilities management
GCSE
Computer networking
Organisational skills
SharePoint
Communication skills
Time management
Help desk

Full job description

Purpose of the Role

The Operations Support role's purpose is to assist in the day-to-day management of sites within the Letchworth portfolio, supporting the Facilities Managers and Property Management where applicable, and reporting to the Facilities Management Senior Operations Support. The role acts as a central contact point, ensuring statutory compliance, data accuracy and consistency of processes across the Letchworth portfolio for internal and external stakeholders.

Key Responsibilities

To work alongside the Facilities Management team in a support role, learning all the key aspects of the FM role.
To provide the Facilities Managers with administrative support and to field phone calls during periods of leave including reactive support.
To provide support and advice to the business on Facilities Management matters.
Updating and assisting in closing actions from Health and Safety audits and environmental audits including reporting on outstanding items.
Assist with the administration of all insurance inspections and lift/escalator audits including saving and uploading statutory documentation to Dashboard/Riskwise and issuing documents to the relevant contractors for action.
Assist with the retender of contracts and management of PTN Forms, as required.
Assist the FM team in monitoring supplier service level agreements.
To assist with Contractor call outs and arrange attendance to reported faults at properties and update tenants and FMs/Surveyors, recording and raising Purchase Orders for one of works as well as contracts.
Arrange site appointments for insurance consultants and other appointments when required.
Collate monthly reports from FM to report to PM Team and Surveyors where necessary.
Advise the surveying teams of FM holidays and liaise with management administration.
Assisting FM with updating and management of Dashboard/Riskwise, tracking upcoming compliance events and booking in requests where required. Raising actions following events completion and ensuring actions are closed in a timely manner.
Assist and monitor the completion of service charge budgets by the FMs ensuring they are completed on time and report on stats quarterly.
Preparation of log books and tenant handbooks.
Vacant Property Inspections – Update VPI Tracker, instruct inspections, receive reports and review with FM raising any actions and/or audit actions. Ensuring to update Dashboard/Riskwise as well as the Clients Insurance SharePoint Folder.
Collates contract figures for service charge budget preparation.
Provide system guidance to Front of House (FOH) Teams across the portfolio.
Maintaining site notes and updating tenant details on CAFM system as and when lettings/lease changes.
Monthly compliance meetings with Client H&S team and preparation of compliance figures for quarterly report. Client requirements is 100% minimum.
Assisting with FRI inspections, locating premises for FM/PM teams and keep track of inspections completed and raised actions on issues found.
Attend the Cambridge office on a quarterly basis of the FM/PM meeting.

Safety & Security

Ensure compliance with all client and Savills procedures and policies, including Health and Safety, COSHH and environmental matters.
Ensure compliance with all statutory requirements and codes of Practice, Health and Safety requirements.
To attend internal and external training courses that are deemed relevant to the roles to ensure that all health and safety policies are adhered to and understood.

The above is not an exhaustive list of duties and you will be expected to perform different tasks as the role evolves within the organisation in line with overall business objectives of the organisation.

Relationships

Property Management Director (Cambridge)
Portfolio FMs
FM & Operation Support Network

Skills, Knowledge and Experience

Essential

At least 2 years experience in an administration role
General Education to GCSE standard with an A-C grade in English & Maths or equivalent standard
Proficient in a full range of Microsoft applications inc. Word, Excel, PowerPoint, Outlook
Reliable, helpful and well presented
Ability to work in a team or alone
Team player with strong customer service skills, able to provide a helpful and polite service
Pleasant telephone manner and efficiency in relaying messages and taking instructions.
Excellent communication skills
Able to take comprehensive minutes of meetings
Abilitiy to deal with confidential information
Good organisational and time management skills with the ability to prioritise workload and multitask in a calm and professional manner
Able to work under pressure to deadlines
Careful and conscientious with excellent attention to detail
Willingness and ability to learn on the job, keen to undertake training and career development

Desirable

Broad knowledge of office administration within a facilities management/property management environment
Experience of dealing with senior level staff confidently with excellent verbal and written communication
Experience and knowledge of helpdesk systems and procedures
Experience working within a Facilities Management team
Understanding of Health & Safety Legislation

Working Hours - 09:00 – 17:30

Please see our Benefits Booklet for more information.

Apply Now

Refine Your Search

data and general administrator jobs in manchester, gtm

FM Operations Support Administrator - Manchester

Team Administrator / Data Technician

Purchasing Administrator (MAT Leave cover, Min 12 months fixed term)

Payroll Support Administrator

Senior Business Services Administrator

Office Admin Assistant Part time hours to be discussed must be flexible

Supply Chain Administrator

Bookkeeper/Administration

CMHT Central & South Trafford - Team Administrator

Administration Assistant - Full Time

Employee Benefits Administrator

Senior Administrator

Admissions and Enquiries Administrator

Sales Administrator

Clinical Team Administrator

Customer Service Administrator (6 Month FTC)

Corporate Sales Administrator

Weekend Administrator / Receptionist

SEN Administrator

Administrator

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