Junior administrative assistant Work, Jobs in Hounslow, Gtl (with Salaries)

Assistant: Legal Support (Junior Legal Secretary - Real Estate)
Mayer Brown LLP —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Junior Assistant - Loan Administration
Bank of China —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Administrative Assistant - Strategic Advisory (Healthcare)
PJT Partners —London
- Full-time
- Microsoft Office
- Administrative experience
- Travel
19h
Language Assistant (German)
Hampton School —Hampton
- Spanish
- Organisational skills
- SharePoint
Quick apply
14h
Assistant Head Sommelier
Murano —London
- £49,003 a year
- Full-time
- Management
- Administrative experience
- Restaurant
- Annual leave
- Employee assistance programme
Quick apply
Private Client Solicitor
GT Stewart Limited —Woolwich
- £50,000 - £60,000 a year
- Hybrid work
- Organisational skills
- Annual leave
Quick apply
Junior Personal Assistant
Publicis Groupe Holdings B.V —London
- £35,000 - £40,000 a year
- Microsoft Powerpoint
- Microsoft Outlook
- Travel
Quick apply
2d
Junior Administration Assistant
Simple Clean Limited —South Croydon
- £26,325 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
Personal Assistant (London, UK)
Alantra —London
- £40,000 - £45,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Work from home
1d
Receptionist/Trainee Sales Executive
Saint Motors —London
- £25,000 - £26,000 a year
- Full-time
- Sales
- Customer service
- Salesforce
Quick apply
6d
Operations Support Assistant
Frenkel Topping —Chesham
- £25,300 - £28,000 a year
- Hybrid work
- Customer service
- Organisational skills
- Communication skills
- Free parking
Quick apply
12d
Legal Practice Assistant
King & Spalding —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
- Gym membership
5d
Recruitment Assistant
Stevens & Bolton —Guildford
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Assistant Service Manager - Planned Care
Chelsea and Westminster Hospital NHS Foundation Trust —London
- £39,959 - £48,117 a year
- Weekend availability
- Customer service
- Communication skills
- Annual leave
13h
Property Operations Assistant (Moped Driver Required)
Mind the Flat Ltd —London
- £25,434 - £27,224 a year
- Full-time
- Maintenance
- Programmable logic controllers
- Communication skills
- Employee discount
Quick apply
7d
Teaching Assistant
GLF Schools —Redhill
- £18,572.91 - £23,914.00 a year
- Monday to Friday
- Administrative experience
- Classroom experience
- IT
4d
Clinical Scientist
The Royal Marsden NHS Foundation Trust —Sutton
- £55,524 - £62,652 a year
- Full-time
- Master's degree
11d
Central Talent and Capacity Resourcing Manager
Grant Thornton UK LLP —London
- Full-time
- Management
- Analysis skills
- Communication skills
4d
Senior Occupational Therapist
King's College Hospital NHS Foundation Trust —London
- £45,953 - £54,254 a year
- Weekend availability
- Management
- Leadership

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Assistant: Legal Support (Junior Legal Secretary - Real Estate)

Mayer Brown LLP -
London

Apply Now

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
GCSE
Typing

Full job description

Overview:

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Legal Practice Support Team in our London office as an Assistant: Legal Support.

Standard hours are 9:30am to 5:30pm with flexibility in accordance with the needs of the business.

Our current working from home policy allows for two days working from home, subject to business need.

The Legal Practice Support Team is expected to provide cover within the office five days per week, so working from home days must be coordinated with the Legal Practice Assistant Team Leader.

This policy is subject to change and does not form part of contractual terms

Responsibilities:

Technical:

Scheduling, labelling, and storing deeds, files, and folders.
Performing online searches via Land Registry Portal and Searchflow.
Creating extranet sites such as HighQ and renaming/uploading/downloading documents.
Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas, and preparing material where required) and diary management.
Organising travel arrangements and preparing itineraries where necessary.
Preparing material (often using PowerPoint) for presentations.
Quick and accurate preparation of bills ensuring they are sent out as quickly as possible, following up with Accounts or other departments as required.
Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments, as necessary.
Accurate proofreading of documents, paying particular attention to headers/footers.
Assisting with timesheet posting if required.
Submitting expenses and invoices in ChromeRiver.
Entering data on internal systems/databases (e.g., InterAction, Excel, etc.).
Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary.
Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e., identifies where refresher/new training is required in response to any changes in the role).
Photocopying, filing and other general administrative duties.

Personal Management

Filing of paper documents, electronic filing and keeping administrative files up to date.
Follows firm's archiving process as set by Information Governance.
Closing files promptly, transferring files over when a fee earner leaves, etc.
Arranging courier deliveries.
Ensures distribution lists are kept up to date, amending as necessary after new conflicts checks.

Client Focus

Assisting with client queries in a professional and timely manner.
Assist internal clients (all groups within the business) with queries and respond in a timely manner.
Assisting with business development initiatives, i.e., organising client lunches, etc.

Communication

Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible.
Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries.
Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.

Teamwork

Assisting with general office duties and providing back up support for other LPAs and/or fee-earners as required to ensure the smooth running of the business.

Results Driven

Assists/supports Counsel, Associates, PSL's and trainees with internal processes, i.e., organises work to Evening group, picks up IT issues and resolves accordingly.
Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group.

Qualifications, Experience and Personal Attributes:

Educated to GCSE or equivalent, A Level preferable.
Minimum RSA II typing.
A legal practice assistant qualification an advantage

Experience:

Knowledge of Real Estate work within a legal environment essential.

Technical Abilities:

Accurate spelling, grammar and punctuation.
Strong technical skills, advanced Word and Outlook and a working knowledge of Excel, PowerPoint and Internet.
Typing speed 60 wpm +

Personal attributes:

Personable, flexible and enthusiastic approach to teamwork.
Good, articulate telephone manner.
Self-starter, ability to use initiative and provide pro-active support to fee-earners.
Ability to pay attention to detail, particularly with emails, and to check own work.
Reliable and well organised.
Ability to work under pressure within strict deadlines and takes responsibility for their work.

At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed.

Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas.

One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups - LGBTQI+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), Social Inclusion and Opportunities Network and Work and Me (Family).

We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

Apply Now

Refine Your Search

junior administrative assistant jobs in hounslow, gtl

Assistant: Legal Support (Junior Legal Secretary - Real Estate)

Junior Assistant - Loan Administration

Administrative Assistant - Strategic Advisory (Healthcare)

Language Assistant (German)

Assistant Head Sommelier

Private Client Solicitor

Junior Personal Assistant

Junior Administration Assistant

Personal Assistant (London, UK)

Receptionist/Trainee Sales Executive

Operations Support Assistant

Legal Practice Assistant

Recruitment Assistant

Assistant Service Manager - Planned Care

Property Operations Assistant (Moped Driver Required)

Teaching Assistant

Clinical Scientist

Central Talent and Capacity Resourcing Manager

Senior Occupational Therapist

Other jobs to consider

I want to receive the latest job alerts for junior administrative assistant in hounslow, gtl

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