Senior administrative coordinator Work, Jobs in Sidcup, Gtl (with Salaries)

Project Coordinator / Team Administrator
ZHA —London
- Microsoft Powerpoint
- Microsoft Outlook
- IT
ADMINISTRATOR
Laing O'Rourke —Dartford
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
6d
Governance Coordinator - 2 year fixed-term contract (FTC)
The Avenues Group —Sidcup
- Full-time
- Hybrid work
- Microsoft Office
- Organisational skills
- IT
Quick apply
Business Analyst
Tes Global —London
- £60,000 - £80,000 a year
- Full-time
- Writing skills
- Presentation skills
- Machine learning
- Annual leave
- Employee assistance programme
Quick apply
Senior Research Administrator
University College London —London
- £43,981 - £52,586 a year
- Full-time
- University
- Annual leave
- Employee assistance programme
3d
Project Coordinator CGIAR Impact Ventures
CGIAR —London
- Remote
- Microsoft Powerpoint
- Spanish
- English
Quick apply
1d
Project Support Coordinator
CBRE —London
- Full-time
- Hybrid work
- Google Suite
- Oracle
- Microsoft Office
Facilities Coordinator
NAB-Jones Lang LaSalle Services —London
- Full-time
- Customer service
- In-person
Quick apply
Facilities Coordinator
JLL —London
Retrofit Assessor
Baily Garner —London
- Up to £40,000 a year
- Full-time
- Hybrid work
- Continuous improvement
- Travel
- Organisational skills
- Flexible schedule
7d
Senior Waiting List Coordinator
Whittington Health NHS Trust —London
- £34,186 - £37,389 a year
- Full-time
3d
Training Coordinator
Gallifordtry —Romford
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Customer service
- Employee assistance programme
- Employee discount
14d
Administrative Coordinator-12 Month Contract
Neuberger Berman —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
16h
Junior Business Analyst, BRM Revenue Enablement
Fitch Ratings —London
- Microsoft Powerpoint
- Financial services
- AI
1d
Office Coordinator
Reds10 Manufacturing Limited —London
- £27,000 a year
- Full-time
- Microsoft Office
- Supervising experience
- In-person
Quick apply
Campaign Coordinator
LEWIS —London
- Social media management
- English
- School
- Referral programme
Business Operations Coordinator
Toro Risk Solutions —London
- £30,000 - £35,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Human resources
- Annual leave
Quick apply
2d
Operations Coordinator | Chiswick
Knight Frank —London
- Full-time
- CRM software
- English
- Organisational skills
1d
Team Assistant
Laing O'Rourke —Dartford
- Monday to Friday
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
9d
Operations Coordinator | Islington
Knight Frank —London
- Full-time
- CRM software
- English
- Organisational skills
1d

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senior administrative coordinator jobs near sidcup, gtl

Project Coordinator / Team Administrator

ZHA -
London

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Job details

Permanent

Qualifications

Microsoft Powerpoint
Microsoft Outlook
IT
Communication skills

Full job description

Overview

At ZHA, we are seeking a Project Coordinator / Team Administrator to join our London team on a permanent contract. The purpose of the role is to be responsible for providing administrative services and support to junior and senior members of the Project teams.

Main responsibilities

Cluster Director/Directors/Associate Directors:

Diary coordination, arranging internal and external client meetings and site visits (sending outlook invites, preparing travel arrangements)
Provide administrative and co-ordination support to Project Directors and senior staff members within the cluster
Filtering queries, developing a sound understanding of their requirements and responding accordingly
Coordinate travel and all bookings, ensuring authorisation from general management for members of the cluster
Liaising with the accounts departments for the preparation of cost – finance related documents: invoices, fee proposals, contracts, management accounts, etc.
Assist Directors and Associates with expenses

Other areas of responsibility and Cluster support (not exhaustive):

Provide ad hoc administrative and co-ordination support to the Project Architects and relevant teams
Check timesheets & assist with the allocation of project resourcing
Liaise with accounts and other departments on behalf of the cluster and staff
Assist with documentation related to project submissions
Format correspondence & liaise with clients/ consultants
Travel booking for the team including international visas
Assist with project invoicing & staff planning as directed
Assist project leaders updating project related information on workspace
Co-ordinate with the New Business team for new project proposals
Support in arranging documents for the Cluster Management meetings: overview of cluster forecasts costs, invoicing, debtors lists and project resourcing
Set-up meetings, design review events & conference calls. Send invites & prepare documents/ agendas where necessary
Co-ordinate with facilities management for desk moves, stationary & other office management items
Co-ordinate with IT for computer problems, upgrades & queries
Co-ordinate with Reception for meeting room booking, post & couriers
Co-ordinate with People and Talent for new starters, interviews etc.
Organise annual staff appraisals for the cluster
Organise document translations where needed
Assist in keeping the designated studio area tidy & organised
Helping organise refreshments with occasional assistance in preparation for cluster events
Cover other project coordinators’ holidays/sickness

Support of other Project Coordinators across all Clusters:

Acting as a point of contact for questions and queries to the other Project Coordinators
Provide training and guidance as and when needed
Supporting of all Project Coordinators during busy periods

Skills Required

Excellent communication skills both orally and in writing
Excellent inter-personal skills
Good IT skills (Word, Excel, PowerPoint, Outlook)
Ability to prioritise and plan effectively
Highly organised, especially when dealing with a constantly changing environment
Diplomacy, professionalism and tact for a wide variety of situations and personalities

Required experience

Previous experience as a Project Coordinator, studio coordinator or equivalent role.

How to apply

To apply for this role, please click on the apply button below. You will need to complete the application form and include your CV and cover letter.

ZHA is a vibrant mix of ideas and perspectives, and this diversity is one of our greatest strengths. Driven by employee engagement, we cultivate an inclusive environment to empower people from all backgrounds to achieve their ambitions at ZHA. We assess candidates on the basis of their skills, experience, and potential, and all applicants will be considered equally for employment regardless of race, national origin, religion, sex, gender identity or expression, sexual orientation, neurodivergence, family or parental status, age, or disability status. If you have any questions about this vacancy or require any reasonable adjustments to ensure the recruitment process is accessible, please let us know in the designated section of the application form so we can support your participation.

About us

ZHA redefined architecture for the 21st century with a repertoire of projects that have captured imaginations across the globe. Creating buildings uniquely tailored to the communities they serve, ZHA has been awarded the highest honours from professional and academic institutions worldwide. Founded by Dame Zaha, ZHA is one of the world’s most innovative architectural studios—and has been for almost 50 years. These five decades of detailed research are inscribed within ZHA’s buildings which become more spatially inventive, more structurally efficient, more technologically advanced, and more environmentally considerate with each new design. ZHA’s 500 staff in five offices worldwide are currently developing projects in 34 countries across six continents—combining pioneering design solutions with ecologically sound materials and sustainable construction practices to meet the aspirations of each new generation.

Apply Now

Refine Your Search

senior administrative coordinator jobs in sidcup, gtl

Project Coordinator / Team Administrator

ADMINISTRATOR

Governance Coordinator - 2 year fixed-term contract (FTC)

Business Analyst

Senior Research Administrator

Project Coordinator CGIAR Impact Ventures

Project Support Coordinator

Facilities Coordinator

Facilities Coordinator

Retrofit Assessor

Senior Waiting List Coordinator

Training Coordinator

Administrative Coordinator-12 Month Contract

Junior Business Analyst, BRM Revenue Enablement

Office Coordinator

Campaign Coordinator

Business Operations Coordinator

Operations Coordinator | Chiswick

Team Assistant

Operations Coordinator | Islington

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