Assistant secretary Work, Jobs in Putney, Gtl (with Salaries)

Clinic Receptionist
Ebs Physiotherapy St Albans: Sports Injury Specialists —London
- £30,420.00 - £38,534.30 a year
- Part-time
- Management
- Customer service
- English
- Free parking
- Work from home
Quick apply
Senior Assistant Company Secretary
Wise Australia Investments —London
- £111,000 - £150,000 a year
- Continuous improvement
- Leadership
1d
Investigative Assistant – LE4 – Australian Federal Police – London
Australian High Commission —London
- £46,800 a year
- Travel
- Organisational skills
- Communication skills
8d
Deputy Company Secretary
Clarksons —London
- Analysis skills
- Project management
- Mentoring
12d
Legal Secretary/Legal Assistant – Litigation Department (Chiswick)
Bindmans —London
- Windows
- Microsoft Office
- Administrative experience
Legal Assistant
Pilgrim's Europe —Uxbridge
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Company Secretary
Specialist Risk Group —London
- Full-time
- AI
- Communication skills
- Life insurance
- Sick pay
12d
Administrator, Heathrow
Moore Kingston Smith —London
- £29,000 - £36,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
5d
Senior Company Secretarial Assistant
RELX —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance programme
- Employee discount
Company Secretary
Arbex —Walton-on-Thames
- Full-time
- Hybrid work
- Management
- English
- Organisational skills
- Employee assistance programme
- Gym membership
6d
Private Client Legal Assistant
Eventus Recruitment Group —Orpington
- £28,000 - £32,000 a year
- Call to connect
- Microsoft Office
- Administrative experience
- Organisational skills
- Employee assistance programme
Medical Secretary – Oncology
Royal Surrey NHS Foundation Trust —Guildford
- £29,812 - £32,715 a year
- Full-time
- Microsoft Powerpoint
- Management
- Administrative experience
- Annual leave
7d
Executive Assistant, Commercial Real Estate
Forsters —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
Legal secretary
Eventus Recruitment Group —Waltham Cross
- £28,000 - £35,000 a year
- Call to connect
- Organisational skills
- Financial services
- Leadership
Healthcare Assistant Bank-London
Mayo Clinic —London
Medical Secretary – GI Surgery
Royal Surrey NHS Foundation Trust —Guildford
- £29,812 - £32,715 a year
- Full-time
1d
Corporate Legal - Office of the Secretary - Assistant Vice President
JPMorganChase —London
- Full-time
- Financial services
- Communication skills
Senior Team Administrator - London
Tractebel —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Google Suite
- Annual leave
Registered Nurse
Ume Health —London
- Full-time
- Supervising experience
- Organisational skills
- IT
Quick apply
Salaried Partner – Private Client Department
Bindmans —London
- Business development
- Team management
- Mentoring

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Clinic Receptionist

Ebs Physiotherapy St Albans: Sports Injury Specialists
London

Quick apply

Job details

Permanent | Part-time | Full-time
£30,420.00 - £38,534.30 a year

Benefits

Free parking
Discounted or free food
Company pension
Work from home
Private medical insurance
On-site parking

Qualifications

Management
Customer service
English
Microsoft Office
Administrative experience
Communication skills

Full job description

About Us

EBS Physiotherapy is a busy, highly rated private physiotherapy and sports injury clinic based in St Albans. We provide high-quality musculoskeletal care, sports injury rehabilitation, post-operative rehabilitation, shockwave therapy, MSK ultrasound and advanced assessment services.

We are looking for a highly organised, professional and friendly individual to join our team in a combined role as Clinic Manager, Medical Secretary, Receptionist and Personal Assistant. This is a key position within the clinic and would suit someone who enjoys responsibility, patient interaction, organisation and helping a healthcare business run smoothly.

Role Overview

The successful candidate will be responsible for the smooth day-to-day running of the clinic, including reception duties, diary management, patient communication, administration, invoicing, insurance administration, stock control, staff coordination and general support to the Clinic Director.

This is a varied role requiring excellent communication skills, attention to detail, initiative and the ability to manage multiple tasks in a busy clinical environment.

Key ResponsibilitiesReception and Patient Care

Welcome patients warmly and professionally.
Answer phone calls, emails and online enquiries.
Book, amend and manage patient appointments.
Provide clear information about clinic services, pricing and appointment availability.
Ensure patients receive an excellent experience from initial enquiry through to discharge.
Manage patient arrivals, payments and follow-up bookings.
Maintain confidentiality and professionalism at all times.

Clinic Administration

Manage the clinic diary and clinician schedules.
Process payments, invoices and receipts.
Liaise with private medical insurers where required.
Maintain accurate patient records and administrative notes.
Send appointment confirmations, reminders and relevant clinic information.
Handle cancellation lists and waiting lists efficiently.
Support with clinic policies, forms and general compliance administration.

Medical Secretary Duties

Type and format clinical letters, reports and referral correspondence.
Send reports to patients, GPs, consultants and insurers where appropriate.
Liaise with consultants, GP practices, insurance companies and external healthcare providers.
Assist with managing referrals and patient documentation.
Ensure all correspondence is accurate, professional and sent in a timely manner.

Clinic Manager Duties

Oversee the smooth day-to-day running of the clinic.
Ensure treatment rooms, reception and waiting areas are clean, organised and well presented.
Monitor stock levels and order clinic supplies when needed.
Coordinate maintenance, contractors and suppliers.
Track/ file expenses
Support staff rotas, room allocation and diary efficiency.
Help implement clinic procedures and improve administrative systems.
Support the Clinic Director with business development and operational improvements.

Personal Assistant Duties

Provide administrative and organisational support to the Clinic Director.
Manage selected emails, tasks, reminders and follow-ups.
Assist with meetings, documents, projects and supplier communication.
Help organise clinic events, training days, meetings and marketing tasks.
Support with HR administration, staff documents and onboarding processes.

Essential Skills and Experience

Excellent communication and customer service skills.
Highly organised with strong attention to detail.
Confident using computers, email, diary systems and Microsoft Office or Google Workspace.
Ability to multitask in a busy environment.
Professional, friendly and calm under pressure.
Able to work independently and use initiative.
Reliable, punctual and trustworthy.
Strong written English and administrative skills.
Understanding of confidentiality and data protection.

Desirable Skills

Previous experience in a private healthcare, physiotherapy, medical, dental or clinical setting.
Experience using clinic booking software such as Cliniko, TM3 or similar.
Experience dealing with private medical insurance companies.
Previous medical secretary or clinic management experience.
Knowledge of CQC, healthcare compliance or patient administration systems.

Personal Qualities

We are looking for someone who is:

Warm, welcoming and professional.
Organised and proactive.
Trustworthy and discreet.
Confident speaking with patients and professionals.
Able to take ownership of tasks.
Positive, flexible and willing to learn.
Comfortable working in a growing healthcare business.
Happy to train/ mentor someone with non-medical experience too.

Working Hours

This is a full-time role. Exact working hours will be discussed depending on clinic needs. Some flexibility may be required to support the smooth running of the clinic.

What We Offer

A key role in a growing private healthcare clinic.
Supportive and professional working environment.
Varied responsibilities with opportunities to develop.
Training on clinic systems and processes.
Opportunity to be involved in the growth and organisation of the clinic.
Friendly team environment focused on excellent patient care.

How to Apply

Please send your CV and a short covering letter explaining why you would be suitable for this role.

We are looking for someone who can become an important part of our team and help us continue to deliver an excellent service to our patients.

Pay: £30,420.00-£38,534.30 per year

Benefits:

Company pension
Discounted or free food
Free parking
On-site parking
Work from home

Work Location: In person

Quick apply

Refine Your Search

assistant secretary jobs in putney, gtl

Clinic Receptionist

Senior Assistant Company Secretary

Investigative Assistant – LE4 – Australian Federal Police – London

Deputy Company Secretary

Legal Secretary/Legal Assistant – Litigation Department (Chiswick)

Legal Assistant

Company Secretary

Administrator, Heathrow

Senior Company Secretarial Assistant

Company Secretary

Private Client Legal Assistant

Medical Secretary – Oncology

Executive Assistant, Commercial Real Estate

Legal secretary

Healthcare Assistant Bank-London

Medical Secretary – GI Surgery

Corporate Legal - Office of the Secretary - Assistant Vice President

Senior Team Administrator - London

Registered Nurse

Salaried Partner – Private Client Department

I want to receive the latest job alerts for assistant secretary in putney, gtl

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