Monitoring specialist Work, Jobs in Cardiff, Wls (with Salaries)

Office Administrator
Gibson Specialist Technical Services Limited —Bridgend
- £26,000 - £27,040 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Contracts
Quick apply
6d
Learning & Capability Specialist
OFGEM —Cardiff
- £52,397 - £62,699 a year
- Part-time
- Hybrid work
- Presentation skills
- Contracts
- Budgeting
- Annual leave
- Flexible schedule
9d
Molecular Microbiology Scientific Officer
Cardiff Metropolitan University —Cardiff
- £39,906 - £44,746 a year
- Full-time
- Master's degree
- Bachelor's degree
- Organisational skills
- Annual leave
3d
Funding and Impact Officer
Sparkle (South Wales) —Newport
- £16,848 a year
- Part-time
- Hybrid work
- CRM software
- Marketing
Quick apply
7d
Quality and EHS Advisor
Pharmaron —Cardiff
- Computer skills
- Communication skills
- Time management
Quick apply
2h
Performance Therapist, Multisport
Cardiff Metropolitan University —Cardiff
- £29,588 - £34,610 a year
- Part-time
- Databases
- University
- Communication skills
- Annual leave
5d
Mobile Service Engineer
Nationwide Platforms —Cardiff
- Customer service
- Maintenance
Contract Installations Manager
Howdens Joinery Co. —Cardiff
- Full-time
- Management
- Customer service
- Organisational skills
- Employee discount
14d
Paralegal
Slater Gordon —Cardiff
- Full-time
- Organisational skills
- Communication skills
- Employee assistance programme
- Employee discount
3d
Purchase Ledger Administrator
PHSGroup —Caerphilly
- No weekends
- Microsoft Excel
- Communication skills
- Free parking
- Employee discount
10d
ICT Applications Engineer
Welsh Ambulance Service University NHS Trust —Cwmbran
- £32,557 - £39,631 a year
- Full-time
9d
Analyst, Personal Independence, Quality Risk and Security (QRS) Services
Deloitte —Cardiff
- Hybrid work
- Computer literacy
- No experience needed
- Analysis skills
5d
Assistant Manager
Partnership of Care —Llanbradach
- £15.10 an hour
- Full-time
- Team management
- Training & development
- Leadership
Quick apply
6h
Purchase Ledger Administrator
PHS Group —Caerphilly
- Full-time
- Microsoft Excel
- Communication skills
- Free parking
- Employee discount
9d
Maintenance Engineer (Mechanical Bias) - Water Safety
Cardiff and Vale University Health Board —Cardiff
- £32,557 - £39,631 a year
- Full-time
- University
- Plumbing
6d
Heating Contracts Surveyor (Compliance)
Pobl Group —Cardiff
- £42,877 a year
- Full-time
- Hybrid work
- Maintenance
- Project management
- Budgeting
- Annual leave
- Sick pay
7d
Procurement Specialist
Baker Hughes —Nailsea
- Full-time
- Analysis skills
- Continuous improvement
- Travel
- Life insurance
Senior Technical Specialist - InVivo
Charles River Laboratories —Portishead
- Full-time
- Doctoral degree
- Master's degree
- Continuous improvement
- Paid training
- Annual leave
In-house SEO Content Writer
PHSGroup —Caerphilly
- Monday to Friday
- Hybrid work
- In-person
- Free parking
- Annual leave
Senior Automation Engineer
Gavik Technology and Engineering Solutions —Blackwood
- £4,250 - £5,000 a month
- Full-time
- Programmable logic controllers
- Mentoring
- In-person
- Free parking
Quick apply

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Office Administrator

Gibson Specialist Technical Services Limited
Bridgend

Quick apply

Job details

Full-time
£26,000 - £27,040 a year
6 days ago

Benefits

Company pension
On-site parking

Qualifications

Supplier ordering
Record keeping
Vehicle service booking
Contract management
Purchase orders
Report writing
Microsoft Outlook
Stakeholder liaison
Administrative support experience
Internal department liaison
Administrative experience
Purchase order creation
Procurement support
Client services
Procurement processing
Contracts
Purchasing
IT
Customer support
Communication skills
Contract administration
Time management
Office experience

Full job description

Office and Contracts Administrator

Full-Time | Office-Based | Bridgend

An opportunity has arisen for a full-time Office and Contracts Administrator to join our busy team at our Bridgend office.

Gibson STS is a well-established, third-generation family-run Welsh company with over 60 years of experience in the heating, mechanical engineering and renewable energy sectors.

We work throughout Wales for a range of respected clients, including housing associations, the NHS, the WRU and local authorities.

We are looking for an organised, professional and dependable individual to help coordinate client contracts, engineers, scheduled works, invoicing, materials and company fleet administration.

Key Responsibilities

The successful candidate will be responsible for:

Managing and coordinating jobs received from clients, ensuring all works are accurately logged on the company’s job management software
Scheduling and monitoring jobs while liaising with engineers, clients and subcontractors to ensure appointments and deadlines are met
Acting as a main point of contact for clients and providing a professional and efficient level of customer service
Keeping clients informed of appointment details, progress, delays and completed works
Raising purchase orders and ordering the parts and materials required for scheduled works
Liaising with suppliers to confirm pricing, availability and delivery arrangements
Processing invoices promptly and accurately, ensuring all completed works are billed correctly
Checking engineer job sheets, photographs and supporting documentation before invoicing
Maintaining accurate contract records and ensuring documentation is kept up to date
Uploading completed documentation and information to client portals
Producing contract reports and administrative information when required
Resolving client, engineer and subcontractor queries efficiently
Working closely with internal departments, suppliers and subcontractors to support the smooth delivery of services
Ensuring administrative processes are completed accurately, efficiently and in accordance with company procedures
Providing administrative support to the wider office team
Assisting colleagues with operational and administrative duties as required
Supporting the smooth day-to-day running of the Bridgend office

Fleet Administration

The role will also include responsibility for the day-to-day administration of the company vehicle fleet, including:

Arranging vehicle servicing, MOTs, maintenance and repairs
Monitoring vehicle compliance and ensuring important dates are recorded
Maintaining accurate vehicle records and documentation
Managing fuel cards and responding to fuel card queries
Coordinating vehicle allocations between employees
Liaising with garages, leasing companies and vehicle suppliers
Monitoring vehicle defects and ensuring repairs are arranged promptly
Supporting the administration of replacement vehicles and new vehicle deliveries
Keeping managers informed of vehicle availability, maintenance and compliance issues

Skills and Experience

The successful candidate should have:

Previous experience in an administrative, contracts coordination or office-based role
Strong organisational and time-management skills
Excellent attention to detail
The ability to manage several jobs and priorities at the same time
A professional, polite and courteous telephone manner
Strong written and verbal communication skills
Confidence when communicating with clients, engineers, suppliers and subcontractors
The ability to work independently and as part of a team
A flexible work ethic and positive attitude
The ability to remain calm and organised in a busy office environment
Good IT skills, including Microsoft Outlook, Word and Excel
The ability to learn new software systems and online client portals
A professional and presentable manner

Previous experience within heating, construction, maintenance, engineering, housing, fleet administration or a service-based business would be beneficial but is not essential, as training will be provided.

What We Offer

A permanent, full-time position
Competitive salary based on experience
Enhanced training and development opportunities
A supportive and friendly working environment
The opportunity to join a respected, long-established family-run company
Office-based working at our Bridgend office
Company pension
On-site parking

This is an excellent opportunity for an organised and motivated individual who enjoys working in a fast-paced environment and wants to become a valued member of an established and growing company.

Please apply with an up-to-date CV.

Job Type: Full-time

Pay: £26,000.00-£27,040.00 per year

Ability to commute/relocate:

Bridgend, Bridgend: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

Quick apply

Refine Your Search

monitoring specialist jobs in cardiff, wls

Office Administrator

Learning & Capability Specialist

Molecular Microbiology Scientific Officer

Funding and Impact Officer

Quality and EHS Advisor

Performance Therapist, Multisport

Mobile Service Engineer

Contract Installations Manager

Paralegal

Purchase Ledger Administrator

ICT Applications Engineer

Analyst, Personal Independence, Quality Risk and Security (QRS) Services

Assistant Manager

Purchase Ledger Administrator

Maintenance Engineer (Mechanical Bias) - Water Safety

Heating Contracts Surveyor (Compliance)

Procurement Specialist

Senior Technical Specialist - InVivo

In-house SEO Content Writer

Senior Automation Engineer

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