Senior administrative coordinator Work, Jobs in Ruislip, Gtl (with Salaries)

Administrator Coordinator - Maritime
The International Transport Workers Federation (ITF) —London
- £62,796 a year
- Full-time
- Hybrid work
- CRM software
- English
- Microsoft Office
8d
Facilities Operations Senior Specialist
Vertex Pharmaceuticals —Paddington
- Full-time
- Travel
- Organisational skills
- In-person
Facilities Coordinator
NAB-Jones Lang LaSalle Services —London
- Full-time
- Customer service
- In-person
Quick apply
Project and Leadership Team Coordinator
Octavia House Schools —London
- Up to £45,000 a year
- Full-time
- Organisational skills
- In-person
- Leadership
Quick apply
Operations & Site Support Coordinator
Avery Dennison —High Wycombe
- £21,910 - £35,056 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Office
- Hotel
- Free parking
- Employee assistance programme
Quick apply
Administrative Coordinator-12 Month Contract
Neuberger Berman —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
10h
Business Operations Coordinator
Toro Risk Solutions —London
- £30,000 - £35,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Administrative experience
- Human resources
- Annual leave
Quick apply
2d
Case Admin Coordinator - Government Healthcare
Healix International —Esher
- £28,000 - £32,000 a year
- Full-time
- English
- Case management
- Communication skills
- Annual leave
- Employee discount
Quick apply
6d
Office Coordinator - Lettings
Campions —London
- £26,500 - £29,000 a year
- Monday to Friday
- CRM software
- Microsoft Office
- Data entry
- Employee assistance programme
Quick apply
Events & Marketing Coordinator
Montagu Evans —London
- Full-time
- Microsoft Office
Campaign Coordinator
LEWIS —London
- Social media management
- English
- School
- Referral programme
Junior Business Analyst, BRM Revenue Enablement
Fitch Ratings —London
- Microsoft Powerpoint
- Financial services
- AI
1d
Office Coordinator
Reds10 Manufacturing Limited —London
- £27,000 a year
- Full-time
- Microsoft Office
- Supervising experience
- In-person
Quick apply
Senior Recruitment Specialist
Flexjet Europe —London
- Full-time
- Hybrid work
- Bachelor's degree
- Travel
- Business
Quick apply
Executive Assistant and Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
7d
Operations Coordinator | Chiswick
Knight Frank —London
- Full-time
- CRM software
- English
- Organisational skills
21h
Senior Publishing & Composer Relations Manager
Birdsong Music Publishing (A HarrisonParrott Associated Company) —London
- £41,750 - £50,000 a year
- Hybrid work
- Business development
- Team management
- Organisational skills
- Annual leave
Quick apply
6d
Operations Coordinator | Islington
Knight Frank —London
- Full-time
- CRM software
- English
- Organisational skills
21h
Workforce Development and Lead Recruiter
EK Outreach Services —London
- £25,000 - £30,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Presentation skills
- Flexible schedule
Quick apply
Talent Acquisition Coordinator
Robert W. Baird —London
- Administrative experience
- Bachelor's degree
- No degree

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Administrator Coordinator - Maritime

The International Transport Workers Federation (ITF)
London

Apply Now

Job details

Full-time
£62,796 a year
8 days ago

Benefits

Cycle to work scheme

Qualifications

CRM software
Financial forecasting
Meeting coordination
Stakeholder liaison
Zoom
English
Microsoft Office
Administrative experience
Budget planning
Continuous improvement
Overseeing budgeting and forecasting
SharePoint
Leadership
Delegation
Team motivation leadership
Communication skills

Full job description

Location: London (hybrid, 3 days/week in the office)

Contract: permanent, full-time

Interviews: 9-10 September 2026

Are you passionate about delivering high-quality administrative support for a global organisation? The ITF is looking for a proactive and detail-oriented Administration Coordinator to join our team.

About the role

As Administration Coordinator – Maritime you will supervise and coordinate the work of a team of administrators responsible for providing reliable, high-quality administrative support for international governance meetings and events, and communications to member organisations and external partners.

You will work with colleagues and external stakeholders worldwide to ensure the smooth delivery of the Maritime department's administration function, including the logistical aspects of our global maritime activities, contributing to the successful delivery of our Congress cycle and organisational work programme.

Reporting to the Head of Maritime Administration, you will help to strengthen long-term administrative systems that are efficient, coordinated and fit for purpose in a complex international environment.

Key Duties and Responsibilities

Manage a team of administrators to ensure that work is delivered to a consistent, high standard, fostering an environment of continuous improvement
Coordinate the workload of the team in the delivery of organisational work programmes
Develop, implement and update administrative policies and procedures, ensuring a consistent and standardised ways of working
Oversee the logistical delivery of international meetings, events, and conferences, coordinating delegate management with support from Maritime Administrators, and ensuring that organisational systems are used effectively
Prepare meeting budget forecasts and support the annual planning and budgeting cycle; monitoring spend; identifying variances and escalating in a timely manner
Assist in drafting meeting documentation for conferences and governance meetings, and for meetings with our strategic partners and other relevant international organisations
Identify issues that may affect delivery and resolve/escalate in a timely manner
Provide cover for the Head of Maritime Administration when necessary

About you

We’re looking for a self-motivated and highly organised individual to support the delivery of our global maritime organisational work programme. With responsibility for oversight of the logistical delivery of committee meetings and conferences, you will need the following to be successful in this role:

Proven experience managing and leading a team, providing clear direction, coordinating workloads, delegating work effectively and motivating individuals to achieve high standards of performance.
Strong knowledge of administrative practices, ideally with experience of delivering international governance focussed meetings & conferences
Ability to prioritise effectively, supporting senior stakeholders, and managing multiple tasks and projects simultaneously, often working across international time zones
Clear and accurate written and verbal communication skills with a high standard of written English and excellent attention to detail
Confidence working with diverse internal & external stakeholders in a multilingual environment (knowledge of languages other than English would be an asset)
Maintain confidentiality when handling sensitive information
Strong numerical skills, with experience of budgeting, reconciliation, and expense reporting
Calm, adaptable and proactive problem-solver with a focus on continuous improvement
Proficient with SharePoint, Teams, MS Office 365, and familiar with Zoom, Cvent and Concur (or similar tools).
Experienced with CRM systems and data handling
Willingness to travel overseas occasionally to support international meetings & conferences
Commitment to social justice and trade union values, or mission-driven work

The International Transport Workers' Federation (ITF) is a global union federation of transport workers' trade unions. Our HQ is in London with International offices include Amman, Hong Kong, Nairobi, Montreal, New Delhi, Abidjan, Rio, Tokyo, Singapore, and Sydney.

Purpose:

The ITF constitution sets out the following aims:

To promote respect for trade union and human rights worldwide

To work for peace based on social justice and economic progress

To help our affiliated unions defend the interests of their members

To provide research and information services to our affiliates

To provide general assistance to transport workers in difficulty

Values

At the ITF, our values are at the heart of all that we do. We demonstrate solidarity. We are democratic. We are dynamic. We are determined. We are dedicated to bringing together a diverse group of people to truly strengthen the ITF as the global voice for transport workers. Find out more about our values.

Equal opportunities statement:

At the ITF, we are committed to providing an inclusive environment for our team and our affiliates. We see the diversity of our staff as a source of intelligence and our strength. This means that we work creatively to make the most of the unique experiences and perspectives. We are an equal opportunities employer. We welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, migration status, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union affiliation or activity.

Apply Now

Refine Your Search

senior administrative coordinator jobs in ruislip, gtl

Administrator Coordinator - Maritime

Facilities Operations Senior Specialist

Facilities Coordinator

Project and Leadership Team Coordinator

Operations & Site Support Coordinator

Administrative Coordinator-12 Month Contract

Business Operations Coordinator

Case Admin Coordinator - Government Healthcare

Office Coordinator - Lettings

Events & Marketing Coordinator

Campaign Coordinator

Junior Business Analyst, BRM Revenue Enablement

Office Coordinator

Senior Recruitment Specialist

Executive Assistant and Office Manager

Operations Coordinator | Chiswick

Senior Publishing & Composer Relations Manager

Operations Coordinator | Islington

Workforce Development and Lead Recruiter

Talent Acquisition Coordinator

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