Office assistant Work, Jobs in Whitwell, Dby (with Salaries)

Practice Administration Assistant/Receptionist
The Valleys Medical Partnership —Sheffield
- £12.92 an hour
- Part-time
- Microsoft Office
- Data entry
- Front desk
- Free parking
- Annual leave
Quick apply
1d
Office Administrator/Receptionist
Hasland MOT Centre —Chesterfield
- From £13.50 an hour
- Part-time
- Computer literacy
- Microsoft Office
- Administrative experience
- Free parking
- Employee discount
Quick apply
8d
Receptionist
Big Motoring World —Rotherham
- £12.71 an hour
- Weekend availability
- Organisational skills
- Front desk
- Cleaning
- Free parking
- Employee discount
Quick apply
4d
Office Administrator
The Align Group —Rotherham
- £16,224 - £18,720 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Databases
- Work from home
Quick apply
4d
Accounts Admin Assistant
Magnomatics Limited —Sheffield
- Part-time
- In-person
- Communication skills
- Free parking
- Life insurance
Quick apply
23h
Care Group Secretary
Rotherham Doncaster and South Humber NHS Foundation Trust —Doncaster
- £26,299.62 - £27,476.00 a year
- Part-time
- Microsoft Office
- Databases
- Recruiting
6d
Acute Inpatient Medical Secretary
Rotherham Doncaster and South Humber NHS Foundation Trust —Sheffield
- £26,299.62 - £27,476.00 a year
- Part-time
4d
Departmental Secretary (Histopathology)
Sheffield Teaching Hospitals NHS Foundation Trust —Sheffield
- £25,760 - £27,476 a year
- Full-time
- Computer skills
- Communication skills
9d
Office Administrator
Promethean Particles —Nottingham
- £26,000 - £29,000 a year
- Full-time
- Administrative experience
- Organisational skills
- SharePoint
- Life insurance
Quick apply
6d
Medical Secretary/Administrator
Willingham Surgery —Willingham
- From £13.08 an hour
- Part-time
- GP surgery experience
- Microsoft Office
- Administrative experience
- Free parking
- Store discount
Quick apply
GP Receptionist/Administrator
Plains View Surgery —Nottingham
- From £13 an hour
- Part-time
- GP surgery experience
- Front desk
- In-person
Quick apply
6d
Receptionist
Nuvo Accountancy —Little Eaton
- Up to £24,000 a year
- Full-time
- Hospitality
- Customer service
- Computer literacy
- Free parking
Quick apply
4d
Finance Admin Assistant
Courtyard by Marriott Sheffield-Finance —Sheffield
- £14,000 - £28,000 a year
- Part-time
- Hospitality
- Hotel
- Organisational skills
- Employee assistance programme
- Employee discount
Quick apply
13d
Employment Paralegal / Legal Secretary
Rothera Bray LLP Solicitors —Nottingham
- Full-time
- Hybrid work
- Communication skills
- Employee assistance programme
Quick apply
Receptionist
PDSA —Sheffield
- £13.47 - £13.87 an hour
- Part-time
- Word processing
- Front desk
- Communication skills
- Employee assistance programme
- Employee discount
13d
Plant & Equipment Office Coordinator
M Group —Nottingham
- Office experience
- Annual leave
- Employee assistance programme
Administrative Assistant
GXO Logistics —Ilkeston
- £26,436 a year
- Full-time
- Microsoft Word
- Employee assistance programme
16h
Part time Admin Assistant
St Joseph's Catholic Voluntary Academy —Matlock
- £10,115 - £10,436 a year
- Part-time
- Customer service
- Administrative experience
- Organisational skills
- Employee assistance programme
Receptionist - Bank
Hamberley Care Homes —Nottingham
- £12.72 an hour
- Microsoft Word
- Microsoft Excel
- Customer service
- Free parking
- Employee assistance programme
Receptionist
Crowne Plaza Royal Victoria, Victoria Station Road —Sheffield
- £12.71 an hour
- Part-time
- Hospitality
- Hotel
- In-person
Quick apply

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Practice Administration Assistant/Receptionist

The Valleys Medical Partnership
Sheffield

Quick apply

Job details

Part-time
£12.92 an hour
1 day ago

Benefits

Free parking
Annual leave
Company pension
Company events
On-site parking

Qualifications

Customer communication
Clinical record keeping
SystmOne
Premises locking and securing procedures
Updating electronic health records
Updating electronic care records
Patient appointment coordination
GCSE
Filing
Microsoft Office Suite
Patient service
Microsoft Office
Lock and unlock routines
Appointment booking and call handling
Opening procedures
Data entry
Electronic patient record systems
Front desk
Cleaning
Stocking
Typing
Patient record updating
Managing patient records

Full job description

Join Our Team at The Valleys – Practice Administration Assistant Wanted!

Are you an organised, friendly, and enthusiastic individual with a passion for great customer service? This is your chance to become a key part of our vibrant, patient-focused team at The Valleys.

We are currently recruiting for a Practice Administration Assistant to support our growing service. This is a permanent post, based at our Moss Valley branch, working Monday 08:00 - 17:00 and Friday 08:00 - 18:30.

You’ll be joining a supportive, professional team committed to delivering excellent care to our community. If you’re reliable, motivated, and ready to make a real difference, we’d love to hear from you!

Main duties of the Post

As a Practice Administration Assistant, you’ll play a vital role at the heart of our busy, welcoming medical practice. Working closely with our Patient Administration Team Leader and under the direction of our Office Manager, you’ll be part of a supportive and dynamic team, helping to keep our services running smoothly for both patients and staff.

Your day-to-day will include:

Creating a welcoming and organised environment for patients, keeping our reception and waiting areas clean, calm, and professional.
Managing and coordinating appointment bookings to ensure smooth patient flow.
Handling patient enquiries with warmth, efficiency, and care - both face-to-face and over the phone.
Supporting the team with a range of administrative tasks (mostly computer-based), ensuring everything is completed accurately and on time.
Communicating effectively with all members of the primary healthcare team, helping to keep everything connected.
Providing holiday and sickness cover for team members - contributing to a flexible and resilient service.

This is a busy, varied and rewarding role where no two days are the same - ideal for someone who enjoys being organised, working with people, and making a real difference.

About us

We are a successful Partnership made up of 5 GP Partners and one Pharmacist Partner, caring for a practice population of approximately 12,300 patients across two welcoming sites.

Rated ‘Good’ by the CQC, we are a patient-focused, high-performing practice, consistently achieving strong results in QOF. As a Level 3 Research Practice and established training practice, we are proud to be at the forefront of innovative, evidence-based care - including a total GP-led triage model designed to ensure patients get the right care, first time.

At The Valleys, team wellbeing is at the heart of everything we do. We foster an open, inclusive, and supportive environment where every team member is encouraged to thrive. You’ll have access to all the tools and encouragement needed to succeed - plus some great benefits, including:

30 days annual leave (plus bank holidays, pro-rata)
NHS pension scheme
Two fully funded team social events each year
A culture that values your input, supports career growth, and prioritises work-life balance

Come join a team that’s passionate about high-quality care - and just as passionate about looking after each other.

JOB SUMMARY

To work as part of the Primary Health Care Team under the direction of the Office Manager and Team Leaders in providing an administrative support service to the practice population.

The Practice Administration Assistant takes an active role in providing administrative support services to the patients and clinical team at the practice, including:

The surgery premises are appropriately stewarded and kept tidy.
Administering of the appointments system.
Enquiries from patients are efficiently and courteously handled.
The secretarial duties of the Practice, both paper and computer-based, are undertaken efficiently and promptly.
Effective communication with all Primary Healthcare Team members.
Holiday and sickness cover for absent Colleagues.

Key Tasks

Opening the premises and checking heating, ventilation, and safety risks:

Resuming telephone services/setting answerphones.
Ventilating and tidying the waiting room.
Ensuring the reception area is always left tidy and ready for use.
Closing the premises and checking telephone answerphone on, lights etc. off and the building is secure.

Administering of the appointments system:

Receiving and marshalling patients on arrival.
Making new and follow-up appointments.
Receiving and recording requests for home visits and telephone consultations.
Collation of appointment statistics as requested by the practice manager or partners.

Ensuring enquiries from patients are efficiently and courteously handled:

Provision of general information to patients.
Answering enquiries.
Registering new patients.
Explaining surgery procedures.
Receiving & processing requests for repeat (and acute) prescriptions.
Completion of relevant forms.
Receiving & processing patients’ payments.

Ensuring secretarial duties for the practice, both paper and computer-based, are undertaken efficiently:

Accessing and filing of patients’ paper records as requested by any clinician or the Practice Manager.
Updating the computerised patient records as required.
Return of requested records (with computer print-out) to the Registrations Department.
Typing of letters and other documents as requested by any clinician or the practice manager.
Processing referrals.
The provision of regular data to Primary Care organisations as requested.
Administration of patient recall systems.
Issue of invitations for health promotion activities.
Administration of office supplies stock.
Photocopying.
Filing.
Help with newsletter/poster campaigns.
Computer entry of summarised notes.

Communicating with all members of the primary healthcare team:

Receiving, recording, and passing of messages for other Primary Health Care Team members.
The completion of all tasks allocated to you personally or to your team.
Tasks that are not completed should be delegated to a colleague at the change of shifts; that they are provided with information about any unresolved or urgent matters.

Holiday and sickness cover for absent colleagues:

Planned cover for absent colleagues as per the contract schedule.
Ad-hoc cover for unforeseen circumstances.

Miscellaneous/other duties:

Making tea and coffee.
Other duties, which may be required, and which are consistent with the responsibilities of the post as it now stands, and as it develops over time.

PERSON SPECIFICATION

Skills and Knowledge - Essential Criteria

Good keyboard skills.
Able to communicate effectively (written & verbal) at all levels.
Ability to multitask and prioritise workloads.
Able to remain calm under pressure.
Being assertive whilst appropriately empathetic.
Tact and diplomacy.
Work independently and as part of a team.
Self-confident.
Ability to maintain confidentiality.
Ability to recognise personal limits of competence.

Qualifications and Registrations - Essential Criteria

A good standard of education is required, preferably to GCSE or higher level. Minimum grade C/level 4 in Maths & English language.

Experience - Essential Criteria

Experience in a customer-facing environment or care setting.

Other - Essential Criteria

Ability to maintain a strict code of confidentiality at all times.
Reliable.
Positive attitude.
Resilient.
Interest in the work.
Good sense of humour.
Willing to comply with dress code/uniform requirements.
Commitment to our core values.

Desirable Criteria

Solid computer skills to include Microsoft Office packages.
A basic understanding of General Practice.
Previous experience of working with SystmOne.
Previous experience of working within the NHS.
Previous experience of working within general practice.
Car driver with full use of car.
Able to work flexible hours.

Pay: £12.92 per hour

Benefits:

Company events
Company pension
Free parking
On-site parking

Work Location: In person

Quick apply

Refine Your Search

office assistant jobs in whitwell, dby

Practice Administration Assistant/Receptionist

Office Administrator/Receptionist

Receptionist

Office Administrator

Accounts Admin Assistant

Care Group Secretary

Acute Inpatient Medical Secretary

Departmental Secretary (Histopathology)

Office Administrator

Medical Secretary/Administrator

GP Receptionist/Administrator

Receptionist

Finance Admin Assistant

Employment Paralegal / Legal Secretary

Receptionist

Plant & Equipment Office Coordinator

Administrative Assistant

Part time Admin Assistant

Receptionist - Bank

Receptionist

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