Business administration Work, Jobs in Aberdeen, Sct (with Salaries)

Payroll & Business Systems Coordinator
PDMS —Aberdeen
- Full-time
- Hybrid work
- Engineering
- English
- Microsoft Office
14d
Showroom Host
Park's Motor Group —Aberdeen
- Full-time
- Employee assistance programme
- Employee discount
Hire Controller- Procurement
OCS Group —Aberdeen
- Monday to Friday
- Remote
- Customer service
- Computer literacy
- Microsoft Office
Quick apply
QHSE Administrator
IKM Gruppen AS —Aberdeen
- Microsoft Word
- Microsoft Excel
- Computer literacy
Analyst - Business Advisory - 12 month FTC
Hall Morrice LLP —Aberdeen
- From £1 a year
- Full-time
- Data analysis skills
- Accounting
- QuickBooks
- Health & wellbeing programme
- Life insurance
Quick apply
12d
Document Controller
Balfour Beatty —Westhill
- Hybrid work
- Administrative experience
- Organisational skills
- IT
- Annual leave
Boots Bon Accord Aberdeen Multi Brand Fragrance Specialist
Estee Lauder —Aberdeen
- Communication skills
Document Controller - 6 month contract
Katoni Engineering —Aberdeen
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Office
- Communication skills
- Free parking
- Health & wellbeing programme
Quick apply
2d
HR & Recruitment Coordinator
THREE60 Energy —Aberdeen
- Temporary
- Microsoft Office
- Administrative experience
- Human resources
- Annual leave
- Sick pay
Quick apply
Payroll Administrator
OEG Energy Group —Aberdeen
- Overtime
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Sick pay
5d
Service Administrator
Buckhurst Plant Hire Ltd —Aberdeen
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
8d
Sales Ledger Coordinator
PDMS —Aberdeen
- Full-time
- Hybrid work
- Microsoft Excel
- Management
- Sales
8d
Health, Safety and Wellbeing Coordinator
Balfour Beatty —Aberdeen
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Annual leave
14d
Financial Administrator
John Bell Pipeline Equipment Company Ltd —Thainstone
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Life insurance
Quick apply
12h
Corporate Tax Assistant
NOV Inc. —Aberdeen
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Distribution Assistant
Gist —Waterside
- Up to £34,000 a year
- Full-time
- Travel
- Organisational skills
- In-person
- Annual leave
- Employee assistance programme
8d
Export Compliance Officer - 10 Month Fixed Term
Hexagon —Aberdeen
- Full-time
- English
- Travel
- Organisational skills
5d
Support Worker
Aberdeen City Council - Aberdeen Health and Social Care Partnership —Aberdeen
- £15.01 - £16.49 an hour
- Part-time
- Care experience
- IT
- In-person
Quick apply
6d
Human Resources
The Ship Inn —Stonehaven
- Part-time
- Hospitality
- Microsoft Office
- Human resources
Quick apply
13d
Finance Manager
C-Tecnics —Aberdeen
- £28,000 - £35,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Accounting
Quick apply
9d

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business administration jobs near aberdeen, sct

Payroll & Business Systems Coordinator

PDMS -
Aberdeen

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Job details

Full-time
14 days ago

Qualifications

Sage
Engineering
English
Microsoft Office
Payroll

Full job description

About The Role

PD&MS Group are now looking for an experienced Payroll and Business Systems Coordinator to join our finance team in Aberdeen on a full-time, employee basis. This role will be based in our Aberdeen office, we offer a flexible hybrid working model where 2 days per week can be worked remotely. An excellent salary + benefits package is available for the successful candidate.

Role summary:
Co-ordination and submission of weekly and monthly payroll information to the payroll provider in both the UK and Baku, with review of outputs. Management and reporting of time data to strict deadlines, regular interaction with Commercial and Finance teams, maintain data integrity in all relevant business systems and ensure Client purchase orders are accurately processed. Support business profitability analysis.

Responsibilities:
Payroll

Co-ordinate and provide the information required for the weekly payroll and submit to external provider, review outputs to ensure it is correct.
Co-ordinate and provide the information required for the monthly payroll for all the UK group companies, review outputs to ensure it is accurate
Co-ordinate and provide the information require for the Baku Payroll for submission to external provider, review outputs to ensure it is correct.
Co-ordinate and make changes to payroll information for all employees.

Trades

Maintain the weekly trades spreadsheet – tracking hours work by each contractor, reviewing invoices when they are submitted to make sure they are correct.

Business Systems Support, included but not limited to:

Overall management of the Company electronic time writing systems to maximise system potential in terms of efficiency and report generation
Carry out ProTrak day to day changes (e.g. unapproved CTRs, delete transmittals, undo contract reviews and update master jobs)
Carry out or supervise commercial administration role as per corporate procedures

Business Analyst and Reporting

Adhoc reporting on Company hours / rates / billing
Co-ordinate between Replicon and business with regards updates / new licences / products etc.
Update weekly KPI sheets (tracker, discipline and client) including weekly snapshot
Co-ordinate with relevant departments to update Monthly KPI sheet, run necessary reports to complete it
Send weekly time writing reports to Parent Company

Time Writing Management

Maintain personnel information, including payroll and billing rates / roles
Maintain client billing rates and estimated hours / costs
Enforcing deadlines for submission, approval and upload
Maintaining and auditable trail of changes (Hour Transfer Request process)
Maintain job structure to allow smooth upload to Sage
Procure time writing licences on behalf of the Company and address and resolve all related queries

Line Management

Management and development of Business System Analyst

Sage

Uploading hours to Sage via .csv link (or replacement link) for all companies
Maintain current resources, hierarchy and PO information

Other

Assistance in other areas of the Finance department as and when required
Any other adhoc tasks as required
Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
Adherence to the company integrated management system
Compliance with quality assurance, health and safety and environmental policies
Demonstrate and promote PD&MS QHSE principles and lead by example
Ensure unsafe activities are challenged
Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties
Demonstrate and promote PD&MS values and lead by example

About You

Qualifications:

HNC or equivalent in a relevant subject

Experience/Competence:

Experience of Corporate Systems e.g. Sage, Replicon
Competent in the use of MS Office, in particular excellent use of Excel and Word
Experience in a similar role, specifically in hours management
Excellent written and spoken English

Personal attributes:
Our GENES, our core values, define who we are, what we stand for and how we deliver.

Go the extra mile
Empower our people
Never get complacent
Engage our partners
Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.

Apply Now

Refine Your Search

business administration jobs in aberdeen, sct

Payroll & Business Systems Coordinator

Showroom Host

Hire Controller- Procurement

QHSE Administrator

Analyst - Business Advisory - 12 month FTC

Document Controller

Boots Bon Accord Aberdeen Multi Brand Fragrance Specialist

Document Controller - 6 month contract

HR & Recruitment Coordinator

Payroll Administrator

Service Administrator

Sales Ledger Coordinator

Health, Safety and Wellbeing Coordinator

Financial Administrator

Corporate Tax Assistant

Distribution Assistant

Export Compliance Officer - 10 Month Fixed Term

Support Worker

Human Resources

Finance Manager

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