administrative assistant Work, Jobs in chatteris, cam (with Salaries)

Administrator
George Clare Surgery —Chatteris
- From £12.71 an hour
- Part-time
- Microsoft Office
- In-person
- Communication skills
- Free parking
- Annual leave
Quick apply
Administrator
Cambridgeshire and Peterborough NHS Foundation Trust —Ely
- £25,760 - £27,476 a year
- Full-time
- English
1d
Office Administrator
Suction excavation Uk ltd —March
- £24,420 - £30,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Accounting
- Free parking
Quick apply
Office Administrator
EliteSight HomeCare —Cambridge
- £100 a day
- Part-time
- Hybrid work
- Work from home
Quick apply
1h
Administrative Assistant
Caterpillar —Peterborough
- £27,000 - £32,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
1d
Administrative Assistant
Cambridge Management and Leadership School —Cambridge
- From £816 a month
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Executive Assistant
EA FIRST LTD —Cambridge
- £32,000 - £37,000 a year
- Hybrid work
- Microsoft Office
- Organisational skills
- Communication skills
14h
Office Junior/Administrator
Timeline Wealth Management Ltd —Peterborough
- £25,000 - £28,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- IT
- Free parking
- Work from home
Quick apply
Admin Assistant - Care Home
Barchester Healthcare —Cambridge
- £14.38 an hour
- Computer skills
- Employee discount
- Referral programme
Quick apply
Team Administrative Assistant
Savills —Peterborough
- Administrative experience
- Organisational skills
- Annual leave
15h
Executive Assistant (9 month FTC)
Gearset —Cambridge
- £40,000 - £50,000 a year
- Monday to Friday
- Hybrid work
- Organisational skills
- Communication skills
- Life insurance
2d
HR and Office Administrator
42T —Cambridge
- Microsoft Powerpoint
- Microsoft Outlook
- Human resources
15h
Executive Assistant to the Dean of Chapel
King's College, Cambridge —Cambridge
- £37,059 - £41,370 a year
- Full-time
- Master's degree
Quick apply
9d
Administrator
THEHIREWORKS LTD —Cambridge
- £13 an hour
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
14d
Executive Operations Assistant
Kokoro Performance LTD —Royston
- £15 - £30 an hour
- Part-time
- Hybrid work
- Up to 50% travel
- Microsoft Office
- Administrative experience
- Free parking
Quick apply
8d
Executive Assistant - 12-month contract
Cambridge Consultants —Cambridge
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Office Assistant
Charles & Dean —Uffington
- £25,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Organisational skills
- Free parking
- Annual leave
Quick apply
Administrator
Leonard Cheshire —Brampton
- £14.40 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Microsoft Office
- Employee assistance programme
Quick apply
1d
Executive Assistant
Abselion —Cambridge
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
UK Office Administrator (Part-time)
Maximum Entertainment —Saint Ives
- Part-time
- Microsoft Excel
- Microsoft Office
- Bachelor's degree
Quick apply

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Administrator

George Clare Surgery
Chatteris

Quick apply

Job details

Permanent | Part-time
From £12.71 an hour

Benefits

Free parking
Free flu jabs
Annual leave
Company pension
On-site parking

Qualifications

Infection prevention & control
Microsoft Office
Communication skills

Full job description

Vacancy hours

Monday: DAY OFF

Tuesday: 08:30 - 12:30 (30 min lunch) 13:00 to 16:00 (7)

Wednesday: 08:30 - 12:30 (30 min lunch) 13:00 to 17:00 (8)

Thursday: 08:30 - 12:30(30 min lunch)13:00 to 17:00 (8)

Friday: 08:30 - 12:30(30 min lunch) 13:00 to 17:00 (8)

Total 31 hours

CLOSING DATE: 12/06/26

Job Summary:

To provide administrative support and services to all members of the practice team.

Job responsibilities:

Duties and Responsibilities

Take action as directed by Team Lead and the Management Team
Follow practice protocols to ensure consistent and high quality care is provided to our patients

Scanning duties

Sort all incoming patient-related mail.
Scan patient-related documents onto their medical record using appropriate read codes
Add any additional information about the source of the document
Carry out any actions detailed on the letter in accordance with the document workflow spreadsheet
Ensure incoming letters are scanned on daily and processed within the appropriate time scales of 24 hours for urgent and 2 to 5 working days for routine.

Coding

Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding

Management of medical records

Retrieve and re-file records as requested, ensuring that strict alphabetical order is adhered to
Ensure correspondence, reports, results etc. are filed in correct records
Ensure records are kept neat and tidy and in good repair with all necessary information recorded correctly on the outer cover

Additional Duties:

To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.
Maintain upkeep of Administrative email accounts
To provide cross cover for members of the administration team during periods of sickness and annual leave in the form of Secretarial duties processing urgent tasks and referrals.
To regularly monitor the Administration inboxes and process enquiries as appropriate
Undertake admin tasks on SystmOne on a daily basis
To input the out of hours documents received onto medical records.
Undertake white bag duties of checking records in and out.

Management of appointment system

Ensure familiarity with the appointment system

Competencies

Sound knowledge of Windows and MS Office
Awareness of data security requirements
IT literate
Good verbal and written communication skills
Problem solving skills
Flexible approach, team player

Confidentiality

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately
In the performance of the duties outlined in this job description, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential
Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data

Health & Safety

The post-holder will assist in promoting and maintaining their own and others’ health, safety and security as defined in the practice Health & Safety Policy, the practice Health & Safety Manual, and the practice Infection Control policy and published procedures. This will include:

Using personal security systems within the workplace according to practice guidelines
Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
Actively reporting of health and safety hazards and infection hazards immediately when recognised
Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder’s role
Undertaking periodic infection control training (minimum annually)
Reporting potential risks identified
Demonstrate due regard for safeguarding and promoting the welfare of children.

Equality and Diversity

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognizes the importance of people’s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development

The post-holder will participate in any training programme implemented by the practice as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development
Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality

The post-holder will strive to maintain quality within the practice, and will:

Alert other team members to issues of quality and risk
Assess own performance and take accountability for own actions, either directly or under supervision
Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team’s performance
Work effectively with individuals in other agencies to meet patients needs
Effectively manage own time, workload and resources

Communication

The post-holder should recognise the importance of effective communication within the team and will strive to:

Communicate effectively with other team members
Communicate effectively with patients and carers
Recognise people’s needs for alternative methods of communication and respond accordingly

Contribution to the Implementation of Services

The post-holder will:

Apply practice policies, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect own work
Participate in audit where appropriate

Pay: From £12.71 per hour

Benefits:

Company pension
Free flu jabs
Free parking
On-site parking

Work Location: In person

Quick apply

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