Please apply by submitting a fully completed application form to [email protected]. Please visit www.summerfields.com/recruitment to access an applications form. Please note, if an application form is not provided, your application will not be acknowledged.
Summer Fields is committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.
Summer Fields is a boarding and day school for approximately 305 boys aged 4 to 13 years. Located in Summertown, two miles north of central Oxford, the school occupies 70 acres of exceptional grounds.
We are seeking a capable and motivated Part-time HR Assistant to join the Bursary team in a varied and fast-paced role. Working closely with the Human Resources Manager, you will provide essential administrative and operational support across a wide range of HR activities. Key responsibilities include coordinating recruitment and onboarding processes, ensuring full compliance with safer recruitment and statutory requirements, and maintaining accurate employee records and HR databases. The role also includes day-to-day HR administration and offers opportunities to contribute to broader HR projects.
The successful candidate will have strong administrative skills, excellent interpersonal and communication skills, and exceptional attention to detail. You will be confident managing a diverse workload, proactive in your approach, and committed to maintaining confidentiality and data protection standards. Previous experience in Human Resources and Recruitment, together with knowledge of HR policies and procedures, is essential.
This is a 25-30 hour week, Monday to Friday, full-year position. There is some flexibility in the working pattern and weekly hours for the successful candidate. For further details about the school and an information pack, please visit www.summerfields.com.
Job Description
Purpose of the Job
To support the HR Manager in delivering an efficient, compliant and professional HR service. The role provides administrative support across all HR functions, with a focus on recruitment processes and maintaining accurate HR records in line with safer recruitment and employment legislation.
Duties and Responsibilities
Recruitment
- Co-ordinate recruitment activities, ensuring compliance with current legislation and safer recruitment requirements.
- Assist with the preparation of recruitment information packs and arrange advertising.
- Manage candidate correspondence and application records.
- Organise recruitment day logistics; prepare interview schedules and other selection activities, liaising with relevant managers ensuring they are kept informed throughout the process.
- Support recruitment days, including welcoming candidates, conducting ID checks and managing the required documentation.
- Complete safer recruitment training and assist with interviews.
- Obtain and verify employment references.
- Communicate outcomes to unsuccessful candidates.
- Prepare and issue appointment letters.
- Process Disclosure and Barring Service (DBS) applications.
- Obtain Children’s Barred List checks and prohibition from teaching/management checks where required.
- Ensure all other pre-employment checks are completed promptly, prior to the commencement of employment; including right to work, verification of medical fitness, qualifications, overseas checks following up outstanding checks as necessary.
- Manage recruitment administration for the appointment of Gap students.
HR
- Assist with maintaining the Single Central Register of appointments, ensuring data accuracy.
- Issue contracts of employment.
- Ensure all new starter paperwork is received and recorded on relevant data bases.
- Issue induction packs and co-ordinate the induction process for new employees.
- Prepare and deliver induction training for new staff co-ordinating with other relevant departments.
- Organise safeguarding training for new employees and ensure ongoing training compliance.
- Create and maintain personnel files in accordance with GDPR and safer recruitment legislation.
- Maintain accurate information on the HR information system (Every HR) and support on-going system development.
- Manage and monitor the eLearning and training databases.
- Record and monitor staff absences liaising with Heads of Department to ensure the appropriate certification is received from absent employees.
- Conduct staff risk assessments in collaboration with Heads of Department.
- Carry out driving licence checks for the drivers of minibuses.
- Maintain records and checks for contracted staff (catering and cleaning) and other third-party staff, in line with ISI and safer recruitment requirements.
General
- Support the school in its aims, ethos and objectives.
- Summer Fields is committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. All staff must adhere to, and ensure compliance with, the school’s safeguarding policies and procedures in the context of their role.
- Comply with all health and safety procedures as required by the school.
- Undertake any other responsibilities as reasonably requested by the HR Manager or Bursar.
This job description is indicative of the nature and level of responsibilities associated with the post. Other tasks may be allocated as necessary to ensure the efficient running of the Bursary.
Benefits:
- Company pension
- Discounted or free food
- Free parking
Ability to commute/relocate:
- Oxford: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Have you completed the Summer Fields application form? Please note that applications will not be accepted unless an application form has been fully completed.
Experience:
- Recruiting: 1 year (preferred)
Work authorisation:
- United Kingdom (required)
Work Location: In person
