Role type
Police Staff
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Contract duration
Permanent
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Contract type
Full Time
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Department
Justice
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Location
Northampton, Force Headquarters - NN4 0JQ
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Grade/scale
Staff - Scale 3
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Salary
£25,242
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Hours per week
37
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Closing date*
17/07/2026, 23:55
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- The hiring manager reserves the right to close the advert prior to the closing date, depending on the level of applications
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The best part about working in this team
We are a small friendly Team with a varied workload meaning no two days are the same.
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How does the work this team does make a difference
You will be an integral part of the Justice System ensuring that exhibits are managed in the most appropriate way to ensure positive outcomes for the victims of crimes.
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Job description
NORTHAMPTONSHIRE POLICE
JOB DESCRIPTION
JOB TITLE: Evidential Property Administrator
SCALE: 3
SUPERVISION AND CONTROL: Property Team Leader, Justice Department
PLACE OF WORK: Central Store, Northampton
HOURS OF WORK: 37
PURPOSE OF THE JOB:
To transport and administer evidential property, ensuring records are accurately recorded on Property Systems, in line with Force policy and procedures.
MAIN RESPONSIBILITIES:
Complete vehicle checks then transport and track Detained Property for delivery or collection, between stores including temporary and bulk stores, and the central store, in accordance with Force procedures, ensuing property safes, stores and keys are left secure.
Run reports, including for items to be delivered to, or collected from stores.
Store property in the appropriate location, including the handling and storage of high value items such as cash, valuables, drugs, ammunition and firearms
Manage team mail and incoming telephone enquiries, including emails, post, enquiries or letters from public, receipts, etc. Task OIC's where appropriate and update systems as required.
Manage ‘return to owner’ enquiries, in line with Force procedures, including managing an electronic diary for owner collections from an agreed station, or for delivery to a police officer to arrange the return.
Manage Detained Property filing, including the ‘scan and bin’ function, saving or shredding documents as required, to ensure accurate audit trails are kept in accordance with Force procedures.
Allocate NICHE tasks, requesting officers review and advise on the retention, disposal or return of property. Update Niche with officer responses and complete the physical disposal.
NOTE:
The job description reflects the major tasks to be carried out by the post holder and identifies a level of responsibility at which the post holder will be required to work. In the interests of effective working and major tasks may be reviewed from time to time to reflect changing needs and circumstances. Such reviews and other consequential changes will be carried out in consultation with the post holder. The post holder will be also required to carry out such other duties as may be determined from time to time to be within the general scope of the post.
PERSON SPECIFICATION
Evidential Property Administrator
ESSENTIAL CRITERIA:
Excellent administration skills, including scanning and filing letters & emails, confidently working simultaneously with a number of different electronic email folders and files.
Proven computer skills, with knowledge and experience of Windows based applications.
Good knowledge of audit processes.
Experience of team working demonstrated by a flexible attitude.
Good communication skills, demonstrating an ability to relate to a broad spectrum of people.
Experience of delivering results through effective planning and organisation of own workload, demonstrating the ability to prioritise.
Physically fit and able to move property both within and between property stores, including working at heights using step ladders, and prepared to train and use a ‘mobile elevated working platform (MEWP).
Be in possession of a full driving licence and prepared to complete and successfully pass any Police or van, driving or practical assessments, and use a Force van to transport property.
Candidates must be able to demonstrate a level of awareness of equality and diversity issues appropriate to this role.
DESIRABLE CRITERIA:
Knowledge and experience of Police IT systems.
Knowledge of Police Property Act and MoPI Guidelines.
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Why work for Us?
Northamptonshire Police has real heart. We’re a county force tackling big-city issues, and everyone in our policing family, from frontline officers to police staff, has a part to play in serving our communities by fighting crime and protecting people. If you want an exciting career that offers variety, job satisfaction and the chance to develop and challenge yourself, while improving the lives of others, and all within an organisation that’s forward-thinking and innovative, you’ll find it with us.
Equality, diversity, and inclusion
We are committed to equality, diversity, and inclusion.
We are working hard to increase diversity and inclusion within the organisations where communities are under-represented, including those from Black, Asian, and Minority Ethnic communities, people of all ages, abilities, faiths, religions and gender, LGBTQ communities and those from other disadvantaged or marginalised backgrounds, who share our values and wish to make a difference to the communities we serve.
Northamptonshire Police/OPFCC is a Disability Confident Employer – We aim to achieve the highest level an organisation can achieve under the scheme run by the Department of Work and Pensions. If you meet the essential criteria for the role you can choose to share your disability if you would like to take part in our disability confident interview scheme.
All applications will be treated on merit, based on the evidence provided in your application and suitability for the role you have applied for.
Flexible working
All requests for flexible working patterns will be considered and will be dependent on the role.
Recruitment and Selection Policy
Internal applicants who are at risk of redundancy or in need of redeployment and pass the selection process, will be offered the role over the remaining internal and external applicants.
Internal applicants must have line manager support prior to proceeding with an application.
Please be aware that the Office of the Police, Fire and Crime Commissioner and Northamptonshire Police are separate employers. Although Police internal vacancies are open to OPFCC staff and vice versa, if you are successful, the change of employer will require a longer onboarding process and you will receive a new contract and payroll number. Service with either employer can be carried over as continuous service.
Police Barred and Advisory lists
Individuals placed on the Police Barred and Advisory lists will not be considered for employment by the Police and OPFCC for a minimum of 5 years from the date of listing in the case of gross misconduct, or 3 years from the date of listing in the case of poor performance.
Vetting and safeguarding
We are committed to safeguarding and operate safer recruitment processes, to ensure the organisations employees are proud to work for because they feel safe, valued and part of a happy and supportive work environment. All employees and volunteers therefore will be subject to background checks including vetting and references.
Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to referral to disciplinary action.
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Please note, you will require the following detail to complete this application form; NI Number, ID detail, address information, referee information, full employment history including dates and any qualifications you may have attained. You may also be requested to provide photos of any visible tattoos you have. The application system only remains active on a single page for a period of 60 minutes. Please therefore ensure you allow time to complete this fully as part complete pages will not be saved.
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