Job title: People Administration Assistant
Reports to: Volunteer Coordinator
Works closely with: HR Coordinator
Hours: 22.5 hrs per week Mon-Fri worked flexibly
Salary: £12.90 per hour
Location: Beaumond House Hospice Care, Newark
Beaumond House
Beaumond House Hospice supports patients and their loved ones to live as fully as possible across North Nottinghamshire. Ensuring our communities receive the care and comfort they need, free of charge, when every moment matters. Our Care is provided in people's homes across our communities and at the Hospice in Newark.
We treat every person with respect. We deliver compassionate, professional care that supports physical, psychological, and spiritual needs. We look for staff and volunteers who protect dignity, safety, and confidentiality.
Beaumond House Hospice Care is a registered charity. We provide four In-patient beds, and Hospice at Home Care. Hospice at Home supports people with palliative and end of life care needs, often in the last weeks and months of life. Our nurses and health care assistants provide assessment, personal care, emotional support, advice, and advance care planning in the person’s preferred place of care.
‘Outstanding hospice care, enabling our local communities to live well and die well’.
Role Purpose
The People Administration Assistant will play a key supporting role within the HR and Volunteering functions, providing reliable and confidential administrative support to both the HR Coordinator and Volunteer Coordinators. By assisting with recruitment administration, compliance processes, record-keeping, and internal communications, the role helps ensure that staff and volunteers are supported effectively and that organisational processes operate smoothly and in line with our values.
Main duties
HR Administration Support
· Assist with recruitment and onboarding administration, including issuing reference requests and monitoring responses
· Support the processing, tracking, and recording of DBS checks and updates in line with organisational policy
· Assist with Right to Work checks and record keeping in line with legal requirements
· Update and maintain employee records on SharePoint and associated HR systems
· Maintain HR spreadsheets, trackers, and databases (including training and compliance), and support the running of e-Learning for Healthcare (eLfH) training reports, updating training records accordingly.
· Assist with filing, scanning, and maintaining accurate personnel records
· Recording and tracking absence of personnel on SharePoint and associated HR systems.
· Assist with the production of new staff ID badges
· Support the compilation and formatting of weekly staff communication emails, under the direction of the HR Coordinator
Volunteer Administration Support
· Assist with volunteer recruitment and onboarding administration
· Process volunteer references and DBS checks, ensuring compliance with safeguarding requirements
· Update and maintain volunteer records on Betterimpact
· Assist with maintaining volunteer spreadsheets and trackers
· Support the coordination of volunteer induction and mandatory training administration
· Assist with the production of new volunteer ID badges
· Support the compilation and formatting of volunteer newsletters and communications, under the direction of the Volunteer Coordinator
· Awareness of safeguarding responsibilities when working with staff and volunteers.
General Duties
· Ensure all records are accurate, up to date, and stored in line with data protection and confidentiality requirements
· Work collaboratively and cooperatively with your Beaumond House colleagues.
· Maintain confidentiality across all areas of Beaumond House and work in accordance with data protection legislation and GDPR requirements
· Comply with the Health and Safety at Work Act.
· Work within Beaumond House policies and procedures.
· Act in line with Beaumond House commitments to equality, diversity, and inclusion.
· Participate in and contribute to team meetings.
· Always act professionally, reflecting and upholding Beaumond House values.
The duties listed are not exhaustive and may change in line with service needs.
Skills, Experience and Attributes Required
Essential
· Previous administrative experience
· Experience handling confidential or sensitive information
· Strong attention to detail and organisational skills
· Confidence using spreadsheets and maintaining accurate records
· Strong IT skills, including Microsoft Excel, Word, and Outlook
· Good written and verbal communication skills
Desirable
· Experience processing DBS checks and references
· Experience working with HR, volunteer, or compliance systems
· Experience supporting internal communications or newsletters
· Experience in a healthcare, or voluntary sector environment
What we ask of you
· Always act in a manner which upholds the Vision and Values of Beaumond House
· Maintain a positive and proactive approach
· Act with confidentiality, honesty and integrity
· Commitment to compassionate, respectful working relationships.
Our Benefits
· 30 days holiday, (increasing with service up to 32 days) plus Bank Holidays and the option to buy/sell annual leave.
· Company Nest pension
· Blue Light Card discounts (with membership)
· Occupational health
· Mental Health First Aiders & Freedom to Speak Up Champions
Please note
All roles are subject to receipt of satisfactory references and Disclosure & Barring Service checks.
We reserve the right to close the advert at any time; therefore, we encourage applicants to apply as soon as possible.
This Job Description is intended as a guide only and is not an exhaustive list of duties. It is subject to periodic review with the post holder
Our Vision is to achieve ‘Outstanding Hospice Care, enabling our local communities to live well and die well’
Our Values (Guiding Beliefs) are:
PERSON CENTRED, WE ‘GO THE EXTRA MILE’ - Every life matters and every moment matters - patients and their families and friends are at the centre of everything we do.
VALUE & SUPPORT OUR PEOPLE – All of our people are important and highly valued, and we support and develop them to be at their best.
OPENNESS & HONESTY, CREATING A SAFE ENVIRONMENT - We provide a safe environment in which feelings may be openly expressed and acknowledged with sensitivity and honesty.
COLLABORATION - We provide a unique and special range of services, in collaboration with our partners in the End of Life Together Alliance.
EFFICIENCY, CARING, PROFESSIONAL - We provide good stewardship of our resources and operate in a professional, caring, and efficient way.
Closing date: 12th August 2026
Interviews will take place on 17th August 2026
Pay: £12.90 per hour
Work Location: In person
