The Post
Sutton Valence School is seeking a skilled and proactive Database Manager to lead the development, maintenance and effective use of our Management Information System (iSAMS) and associated data platforms. This is an exciting opportunity for an organised, analytical and solutions focused individual to play a key role in supporting the academic and operational functions of the School.
A pro-rated salary of £35,300 per annum. The hours of work are 8.00am - 5.00pm Monday to Friday for all weeks of term, plus for up to two weeks at the start of July and from A Level results day until the start of the Michaelmas Term. The successful candidate will also need to be available to download the GCSE results.
The successful candidate will be responsible for ensuring the accuracy, integrity and security of data across the School, managing reporting cycles, supporting examinations and timetabling processes, and overseeing integration with third party systems. You will work closely with senior leaders, teaching staff and support teams, providing expert guidance, training and hands on support.
We are looking for someone who is confident working with complex data systems, able to manage competing priorities, and committed to improving processes and user experience. Experience within a school environment is desirable but not essential.
We are looking for someone who:
- Has strong experience managing SQL databases, SSRS and MIS platforms;
- Can produce accurate reports and analysis using SQL and SSRS;
- Is confident supporting staff and training non-technical users;
- Has excellent attention to detail and a meticulous approach to data quality;
- Can work independently, manage their workload and respond calmly under pressure;
- Is forward thinking, adaptable and committed to continuous improvement.
In return, we offer:
- The opportunity to play a central role in the School’s data and information systems;
- A supportive and collaborative working environment;
- Professional development and training opportunities;
- The chance to make a meaningful impact across the School community.
If you are an organised, motivated and technically capable individual who enjoys problem solving and supporting others, we would be delighted to hear from you.
Main Tasks and Responsibilities
Data Management & Reporting
- Ensure the accuracy, integrity, and security of data within iSAMS;
- Manage user access, permissions, and provide staff training and induction;
- Produce analysis and reports for SMT, Heads of Department, and Governors using SQL and SSRS;
- Manage assessment cycles and create reporting templates for parents;
- Complete statutory DfE returns including the Census;
- Import external datasets (prior attainment, transfers, exam data, etc.);
- Produce bespoke reports to support academic leadership;
- Publish reports and exam results to the Parent Portal;
- Set up iSAMS spreadsheets for interim, internal, and mock results;
- Ensure that GDPR requirements in relation to data management are consistently maintained.
MIS & Systems Administration
- Oversee the operation of iSAMS, MSP, SQL Server databases, ensuring stability, performance, maintenance, updates, compliance, and documentation;
- Maintain iSAMS modules and ensure full system functionality;
- Manage year end processes including roll over and timetable imports;
- Set up new academic sets in June for the following September;
- Manage set changes throughout the year as requested by Heads of Department;
- Create Teams classes ready for the new academic year;
- Support integration with third party systems (MSP, CPOMS, SOCS, TES, School Cloud, Famly, Evolve etc.);
- Oversee organisations requiring third party access to iSAMS data;
- Undertake training to stay up to date with new iSAMS developments.
Calendar & Reporting Administration
- Roll over, import, manage and publish all School calendars;
- Produce collections of School reports for senior staff;
- Manage the placement of reports and exam results onto the Parent Portal;
- Manage the setup of reporting templates and structures across Prep and
- Senior and the publishing of reports.
Examinations Support
- Organise and manage the download of external exam results on release days (GCSE and A Level);
- Support the setup of examination venues, including laptops and connectivity;
- Resolve iSAMS issues relating to examination concessions data;
- Assist with the import of examinations data and production of student results.
Timetabling & Academic Administration
- Import timetables from third party software into iSAMS;
- Upload pupil activity choices into iSAMS;
- Manage activity choices, including pupil input and backend management;
- Manage music and drama lesson timings, notifications to parents/pupils, and missed lesson alerts.
Parents’ Evenings & Parent Access
- Set up Senior School Parents’ Evenings using School Cloud;
- Support parents with troubleshooting the online booking system;
- Set up parental accounts in iSAMS/Portal and ensure correct linking;
- Maintain and improve parent facing systems.
Technical Support
- Provide support to the Network Manager with network maintenance where required;
- Assist with troubleshooting data related queries across the School;
- Provide support to the IT Department to include setting up laptops for exams, producing ID cards issuing new laptops.
General Administration
- Provide support to update, maintain, achieve and develop databases;
- Produce ad hoc reports and update existing reporting frameworks;
- Support other administrative teams during peak periods;
- Assist with data queries and cross departmental information needs.
Closing date: Friday 19th June 2026
Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS), and a declaration of medical fitness. It is an offence to apply for this role if the applicant is barred from engaging in regulated activity relevant to children.
Sutton Valence School is an equal opportunities employer.
Please note: we reserve the right to appoint prior to the closing date.
Job Types: Full-time, Permanent
Pay: From £35,300.00 per year
Benefits:
- Company pension
- Discounted or free food
- Employee discount
- Free flu jabs
- Free parking
- On-site gym
- On-site parking
- Sick pay
Application question(s):
- Please can you provide your email address as we may require a formal application form from you?
- Do you have a full, clean, UK driving licence?
- Do you have a strong background in maintaining SQL databases and managing SSRS?
- Have you got experience in managing and administering School MIS platforms?
Work Location: In person
