Fire Logistics Ltd, based in Kingston Park, Newcastle, was established in 1999 and is now the largest independent fire sprinkler, fire alarm and fire extinguisher company in the North East of England and covers the whole of the UK and Scotland.
Our business is the design, supply, installation and maintenance of fire safety systems including fire alarms, fire extinguishers, emergency lights and sprinkler systems. At Fire Logistics Ltd, we operate to the highest standards of fire safety – BSEN 12845:2009 and also FM Global / NFPA standards, plus BS5306 for Fire Extinguishers and BS5839 for alarms – and have our own independent safety consultant. We use our experience, versatility and expertise to approach every job, ensuring a reliable fire safety solution. We are ISO 9001: 2015 and BAFE accredited.
We are looking to recruit an Office Administrator to join us in our Kingston Park, Newcastle office.
As a fast paced, growing business; this role will be responsible for Office Administration, Project Support & Document Control.
Reporting to the Operations Directors; we’re looking for an experienced and proactive individual who can take responsibility for a number of functions within the company including coordination of travel bookings, ordering and management of supplies & Project administration.
Other key responsibilities will include –
- PA/Admin duties as required
- Ad hoc admin requests from other departments
- Supporting the accounts department – where necessary
- Booking travel as per travel booking procedures
- Ordering miscellaneous items required for projects
- Ensuring all documents are correctly established and maintaining paper and computer-based document filing systems
- Preparing transmittals and ensuring documents are transmitted to clients in a timely manner
- Revising documents as requested by the project team and ensuring all revised documents are distributed accordingly and archiving old versions
- Remaining up to date with all company policies and procedures, industry legislation and guidance applicable
- Reception cover during holiday periods
- Keeping training portal up to date for certification
The successful candidate will have –
- Minimum of 1 years experience in an office environment
- Proven proficiency in IT skills specifically Microsoft Office
- The ability to work on own initiative, be resourceful & have excellent problem solving skills
- A demonstrated ability to take ownership for tasks and responsibilities & deliver results
- Be a strong communicator with excellent organisational and interpersonal skills
- Be detailed orientated and able to operate in a dynamic and fast paced organisation
- A strong team player approach
- Good time management skills – able to manage multiple deadlines
- The ability to juggle multiple tasks and prioritise
Our benefits –
- 23 days’ holiday + Bank Holidays - Pro Rata
- Onsite Parking
Working Hours –
- Monday-Thursday 09.30am - 2.30pm
Pay: £13.00 per hour
Benefits:
- Casual dress
- Company events
- Company pension
- Free parking
- On-site parking
Education:
- GCSE or equivalent (preferred)
Experience:
- Administrative experience: 1 year (preferred)
Work Location: In person
