The Heath Family (NW)
Role Specification
Post Title: Trust HR Assistant
Hours: 37 hours per week, all year round
Salary and terms: NJC (green book) NJC SCP 11—17 £28,142—£31,022
Accountable to: HR Director / HR Manager
Line Manager : HR Manager
Accountable for: Aspects of School and Trust HR Support Services
Overall purpose of the post:
As a HR Assistant, you will play a crucial role in supporting the HR function within our Trust, helping to ensure a seamless experience for all staff. You will be involved in a variety of HR tasks, from recruitment and onboarding to managing HR Administration/Records, payroll assistance and supporting employees with a new HR management platform.
This is a fantastic opportunity for someone with a passion for HR who wants to develop their skills in a fast-paced and supportive environment. We are looking for an organised, proactive and value driven individual with a genuine interest in HR and education.
The ideal candidate will be a strong communicator, both verbally and written, a quick learner, and able to handle confidential information with the highest integrity. You will have previously worked in a HR administration role and be qualified or working towards a CIPD qualification. If you are a motivated, detail orientated individual looking to build a career in HR, we would be delighted to hear from you.
Core Functions:
- To liaise with School Line Managers to ensure HR policies and procedures are applied consistently.
- To provide advice and support to schools with regards to core HR policies, including Sickness Absence, Disciplinary, Grievance, Capability and Appraisal/Performance Management processes.
- Support schools and the Trust in relation to recruitment.
- Keep up to date with regards to legislative changes that may impact the Trust HR provisions.
- Build HR capacity within the Trust, signposting Trust Leaders to places where they can develop their knowledge and skills related to managing their staff.
- Support the implementation of the Trust’s HR information system, SAMPeople, including user access and generating reports.
- Make use of the Trust’s external HR/Legal advisory support providers where necessary.
- Provide HR administrative support for contract preparation and payroll administration to ensure consistent and up to date contracts are issued/records are kept by the Trust.
- Support the wider HR team on the Trust’s approach to organisational change, such as restricting, redundancy and TUPE.
Duties and Responsibilities:
- Administration of staff records and inputting into database(s).
- To support the development of, and maintain the HR database and other HR record systems.
- Manage and prioritise workloads on a daily basis to ensure the smooth running of the HR office.
- Ensure all HR enquiries are processed accordingly.
- Monitor and run the HR mailbox and Recruitment mailbox.
- Assist with day-to-day operations of the HR functions.
- Supporting any administration for projects.
- Working alongside the HR Director and HR Officer and providing administrative support on any ER issues.
- Processing new starters and leavers.
- Managing sensitive and confidential information.
- Administrative support for safer recruitment across all schools and also Trust level staff, in accordance with KCSIE safer recruitment and Trust Recruitment and Selection Policy. To include advertising vacancies, internally and externally, preparing recruitment packs, job descriptions, interview questions and timetables as required for all schools.
- Process and monitor requests for recruitment.
- Ensure new joiner administration is completed within the required timeline including seeking references, medical clearances, Enhanced DBS, and all other pre-employment checks including issuing of contracts.
- In liaison with the HR Officer, carry out pre-employment checks and accurately maintain and update the Single Central Records.
- Supporting internal and external inquiries and requests related to HR.
- Compiling and maintaining paper, digital, and electronic records, including holiday and sickness leave.
- Provide administration support for initial offer letters, contracts, variation to contract letters, annual salary statements as required.
- Ensure staff absence is recorded accurately on payroll.
- Produce monthly analysis reports for staff absence and other metrics as required.
- Assist in payroll process and administer documentation for mileage and additional hours.
- Supporting HR related training programs, workshops, and seminars.
- Entering employee data into computer database.
- Co-ordinating onboarding for induction and new recruits
- Continuously learn the latest HR best practices to improve workplace efficiency.
- Engage fully in the Trust appraisal process to fulfil personal potential and be able to participate effectively in the implementation of the Trust goals and improvement plans.
- To participate in the performance and development review processes, taking personal responsibility for identification of learning, development, and training opportunities in discussion with line manager.
Special Features: The postholder will be required to travel to any schools within The Heath Family
This job description is not necessarily a comprehensive definition of the post. It will be reviewed at intervals and it may be subject to modification or amendment at any time after consultation with the holder of the post.
PERSON SPECIFICATION – TRUST HR ASSISTANT
CATEGORY/ITEM ESSENTIAL DESIRABLE
Qualifications, Knowledge &* Experience *
- Minimum of 5 GCSE’s A* - C (or 4+) including English and Maths or equivalent
- Experience working in a HR Administration or Support role
- CIPD qualified or working towards
- Experience of working to Policy and Procedures
- Basic understanding of employment law
- Experience of working with third party service providers
- Organised with good attention to detail and experience of managing electronic and paper filing systems
- Competent in the use of Microsoft Office applications including Excel and Word
- Understanding of safer recruitment in a school context
- Experience of working in a school or other educational setting
Skills, Abilities and Personal Qualities
- Ability to prioritise tasks, manage time effectively and meet deadlines
- Ability to cope effectively in a busy, demanding role
- CIPD qualified or working towards
- Proven ability to maintain confidentiality in all aspects of work
- Excellent communication skills both oral and written
- Able to provide a high level of customer service to stakeholders
- Able to use own initiative within a busy, diverse team
- Willingness to further develop through appropriate
- Flexible approach to working hours and positive attitude to work
Suitability to work with children
- Enhanced DBS clearance is required for this position
How to Apply:
If you wish to have an informal discussion with the HR Manager about the role, please email a request to [email protected].
C.Vs will NOT be accepted.
All applications must be submitted using the Trust’s application form. Application forms are available to download from the Trust website. www.thfnw.uk
Candidates will always be shortlisted based on the content of their application against the job description and person specification.
The Heath Family Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post will be subject to a number of pre-employment checks including an Enhanced DBS check, satisfactory references and proof of right to work in the UK in accordance with the Asylum and Immigration Act 1996. It will be exempt from the provision of the Rehabilitation of Offenders Act 1974.
For shortlisted candidates, there will be an online search which will be carried out as a requirement of Keeping Children Safe in Education 2024. (KCSiE). Shortlisted candidates will be subject to online searches in accordance with safer recruitment requirements.
Completed applications should be submitted to [email protected].
Closing Date: 4th September
Shortlisting Date: 7th September
Interviews: W/C 11th September
Job Types: Full-time, Permanent
Pay: £27,269.00-£30,060.00 per year
Work Location: Hybrid remote in Borough of Halton WA7 2QW
