Executive administrator Work, Jobs in Biggin Hill, Sry (with Salaries)

Health & Safety and Office Administrator
Exa —London
- £37,260 - £41,400 a year
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
PA Administrator - APMIC
Imperial College London —London
- £41,005 - £45,616 a year
- Full-time
- Analysis skills
- Communication skills
- Annual leave
3d
General Administrator / PA / claims investigator
Junction 7 Limited —Coulsdon
- £13 - £17 an hour
- Part-time
- Microsoft Office
- Administrative experience
- Travel
Quick apply
14d
Operations Assistant
Imperial College London —South Kensington
- £41,005 - £45,616 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- University
- Annual leave
7d
PRIVATE GP PERSONAL ASSISTANT AND PATIENT CARE COORDINATOR
The Staight Practice —London
- £24,420.00 - £37,871.41 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
Quick apply
7d
Pensions Administrator
Ashe Consulting —Croydon
- £25,000 - £35,000 a year
1d
Office Manager/Administrator
Grafton Brickwork Services —Chingford
- £30,000 - £35,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
Quick apply
1d
Executive Administrator
ASD Learning LTD —Welling
- £27,000 - £30,000 a year
- Full-time
- English
- Travel
- IT
- Health & wellbeing programme
- Sick pay
Quick apply
Team Administrator
Stephenson Harwood LLC —London
- Microsoft Office
- Hotel
- Organisational skills
- Employee discount
2d
Board Administrator
Intercontinental Exchange Holdings, Inc. —London
- Full-time
- Microsoft Powerpoint
- Microsoft Outlook
- Administrative experience
1d
Senior Administrator
Harris Federation —London
- £36,000 - £45,000 a year
- Oracle
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance programme
11d
Quality and Programmes Administrator
Universite Paris Dauphine - PSL, London campus —London
- £31,000 - £34,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Buying Administrator and International Media Executive
WHSmith International —London
- Full-time
- Communication skills
Quick apply
9d
Board Administrator and CEO Office Support
techUK —London
- £19,800 - £24,700 a year
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Investment Administrator - Client Data & Payments
Arbuthnot Latham —London
- Microsoft Excel
- Communication skills
9d
Senior Pensions Administrator
Ashe Consulting —Croydon
- £31,000 - £41,000 a year
1d
Team Administrator and Case Manager
Howden Group Holdings —London
- Full-time
- Hybrid work
- Management
- Microsoft Office
- Travel
Finance Administrator - Temps Required
Nestlé —Crawley
- £27,000 a year
- Full-time
- Microsoft Excel
- Sales
- Communication skills
14d
Junior Personal Assistant (Russian Speaking)
BSI Lifestyle —London
- £35,000 - £39,000 a year
- Weekend availability
- Hospitality
- English
- Microsoft Office
- Relocation assistance
- Annual leave
Quick apply
14d
HR Executive (mat leave cover)
Lumanity —London
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
14d

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Health & Safety and Office Administrator

Exa -
London

Quick apply

Job details

£37,260 - £41,400 a year
7 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Organisational skills
Communication skills
Time management

Full job description

Job Overview

The Health & Safety and Office Administrator is responsible for the coordination and administration of health and safety activities across all EXA locations, alongside providing office administration support for the London headquarters.

The role ensures that health and safety documentation, records, and compliance activities are maintained in line with company policies and applicable regulatory requirements. It supports the delivery of EXA’s Health & Safety framework and does not hold formal responsibility for statutory H&S sign-off or technical certification.

In addition, the role supports the efficient day-to-day operation of the London office through the provision of consistent and effective administrative services.

Key Responsibilities

Health & Safety

Health & Safety (All EXA Locations)

Maintain and support the effective operation of health and safety processes, including the management of records, documentation, and policies
Liaise with local office representatives to ensure consistent health and safety standards are implemented across all locations
Ensure emergency procedures, fire safety measures, and first aid provisions are in place and regularly reviewed
Support the completion and regular review of risk assessments, ensuring they remain current and compliant
Record and monitor incidents, accidents, and near misses, ensuring appropriate logging, follow-up, and support for investigations where required
Assist with internal audits and compliance reviews
Coordinate health and safety training and maintain accurate training records
Monitor adherence to company health and safety policies and procedures
Act as a point of contact for health and safety matters, providing guidance and escalating issues where appropriate.

Office Administration (London HQ)

Provide administrative support to designated members of the Executive Team, including diary management, travel coordination, and expense processing
Manage incoming calls to the main company line, ensuring calls are directed appropriately and messages are recorded
Administer the EXA signature inbox, ensuring documentation is processed, signed, and distributed in a timely manner
Manage front-of-house responsibilities, acting as the first point of contact for visitors and ensuring a professional office environment
Coordinate meeting rooms, including scheduling, setup, refreshments, and post-meeting clearance
Manage incoming and outgoing post, including arranging courier services
Order and maintain office supplies, including stationery and refreshments
Provide general administrative support, including raising purchase orders and resolving invoice queries
Develop and maintain structured documentation and filing systems
Maintain and regularly update the London HQ Office Management Guide

Key Skills & Experience

Previous experience in an administrative or office support role
Strong organisational and time management skills
Experience or confidence managing health & safety processes
Comfortable managing shared inboxes and coordinating actions
Strong communication skills with the ability to interact professionally with visitors and stakeholders
Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)

Personal Attributes

Proactive with a strong sense of ownership
Detail-oriented and highly organised
Professional and approachable
Confident communicator
Adaptable in a fast-paced, multi-site environment

Our working environment

We are committed to working in the location where we do our best work. As a small and growing company with great offices in great locations, most employees will aim to be in the office 3 days a week and 2 days working from home/ other locations.

Here at EXA, we believe the future includes everyone, we are open to all applications to create an environment and culture that includes one and all. We are a proud global community, that wants to drive diversity of thought though our employees and culture. We want you to come as you and make yourself and EXA successful.

Due to the amount of applications, we may not be able to respond to all applicants. If you do not hear from EXA in 3 weeks after applications, you have been unsuccessful.

All successful applicants will go through background screening.

Quick apply

Refine Your Search

executive administrator jobs in biggin hill, sry

Health & Safety and Office Administrator

PA Administrator - APMIC

General Administrator / PA / claims investigator

Operations Assistant

PRIVATE GP PERSONAL ASSISTANT AND PATIENT CARE COORDINATOR

Pensions Administrator

Office Manager/Administrator

Executive Administrator

Team Administrator

Board Administrator

Senior Administrator

Quality and Programmes Administrator

Buying Administrator and International Media Executive

Board Administrator and CEO Office Support

Investment Administrator - Client Data & Payments

Senior Pensions Administrator

Team Administrator and Case Manager

Finance Administrator - Temps Required

Junior Personal Assistant (Russian Speaking)

HR Executive (mat leave cover)

I want to receive the latest job alerts for executive administrator in biggin hill, sry

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