About the role:
As Payroll Manager, you’ll be the go-to expert for all things payroll at Vintage.com. You’ll take ownership of our end-to-end UK payroll processing and act as the key liaison for our international payrolls with responsibility expanding to any new territories we join.
This is a hands-on role where accuracy, structure, and strong stakeholder relationships truly matter. You’ll partner closely with Finance, HR, and Operations to make sure payroll runs like clockwork: compliant, timely, and stress-free for our teams.
If you love problem-solving, improving processes, and delivering a brilliant experience for colleagues, you’ll thrive here.
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Getting Started...
- Immerse yourself in our current payroll workflows.
- Build strong relationships with Finance, HR, and external payroll partners.
- Review existing payroll processes, controls, and documentation.
Establishing Your Impact…
- Take ownership of UK monthly payroll, ensuring accuracy and smooth delivery.
- Strengthen communication and coordination with our outsourced international payroll providers
- Identify quick wins to streamline payroll processing, data flow, and compliance.
Provide clear updates and proactive problem-solving for key stakeholders.
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Driving Excellence…
- Enhance payroll governance, documentation, and internal controls.
- Support readiness as we expand into new countries, including setup and oversight of outsourced payroll providers.
- Lead post-payroll reviews to identify improvements, risks, and opportunities.
- Become the trusted advisor for all things payroll, championing consistency and compliance across the organisation.
Key Goals & Objectives:
- Deliver accurate, timely UK payroll every month with zero errors.
- Maintain full compliance with HMRC requirements, statutory reporting, and internal controls.
- Ensure effective oversight and communication with the Dutch payroll provider.
- Support the successful onboarding of payroll processes for any new countries we enter.
- Implement structured tracking for payroll changes, risks, and dependencies.
- Drive continuous improvement in payroll processes and cross-team workflows.
Key Responsibilities:
- Manage end-to-end UK payroll processing, including data preparation, validation, and reporting.
- Oversee outsourced Dutch payroll, ensuring accurate, compliant delivery each month.
- Coordinate with HR to ensure all payroll changes (new starters, leavers, benefits, allowances) are accurately captured.
- Maintain payroll documentation, controls, and audit-ready records.
- Process statutory payments (SMP, SPP, SSP) and ensure legislative compliance.
- Support payroll-related tax submissions, year-end activities, and audits.
- Partner with Finance on payroll journals, reconciliations, and variance analysis.
- Assist with payroll setup in new countries, including vendor onboarding and process definition.
- Respond to employee payroll queries with clarity and care.
- Identify and recommend process improvements to enhance accuracy and efficiency.
Essential Skills & Experience:
- 5+ years’ payroll experience with strong UK and EU payroll expertise.
- CIPP Qualified, Full Member or above.
- Excellent understanding of UK and EU payroll legislation, statutory requirements, and compliance.
- Experience in implementing payroll platforms, with system and control improvements.
- Confidence working with payroll software, HR systems, and MS Excel.
- Strong numerical accuracy, attention to detail, and organisational skills.
- Excellent communication and stakeholder management abilities.
- A proactive mindset with a genuine interest in improving how payroll works end-to-end.
At Vintage.com, we exist to create a world where everything has value and nothing is wasted.
We're building the world's most trusted platform for pre-loved items, making it simple for people to unlock the value in the things they no longer need while keeping valuable materials in circulation and out of landfill.
What began as a successful model in the UK has evolved into an international business with operations across Europe and ambitions far beyond. Today, we operate as one company, one team, and one brand, united by a shared purpose, mission, and set of values.
Behind the scenes, we're building the world's largest international trading platform for pre-loved items, powered by expert people, smart technology, data-driven decision making, and a deep belief in the circular economy.
Our teams collaborate across borders, sharing ownership of outcomes and bringing the same care, fairness, and common sense to every customer interaction and business decision.
Every item we buy is rehomed, reused, or responsibly recycled. Whether it's precious metals, jewellery, watches, cameras, collectibles, or other valuables, we help ensure that items continue their journey rather than going to waste.
As we expand into new markets and scale internationally, our goal remains the same: To become the most trusted platform in pre-loved items, creating a future where everything has value and nothing is wasted ️
Equal Opportunities
At Vintage Trading Limited, we’re committed to creating an inclusive environment where everyone feels heard, respected, and able to bring their authentic self to work. We believe that diversity fuels innovation, creativity, and success.
We welcome applicants from all backgrounds, perspectives, and experiences, and we work hard to ensure equitable opportunities for all. If you're excited about this role but don’t meet every requirement, we still encourage you to apply, your unique skills and experiences might be exactly what we need now or in the future.
If you need any adjustments or accommodations during the hiring process, just let us know and we’ll do our best to support you.
Your personal data will be handled in accordance with our Privacy Notice.
