As we are now a Top 50 Law Firm, over 1,000 strong with 13 offices across the UK, the scale of the of central operation and administration required to support this has also grown exponentially.
We are currently looking for a proactive, highly organised, experienced and service focussed individual to fill a crucial hybrid Notarial Assistant and Personal Assistant role. It will be based in either our Worcester or Birmingham office, and will report directly to the Public Notary, providing administrative support. This role will be most suited to somebody with experience in a customer focussed role as a big part of the role will liaising with clients, booking appointments, attending meetings and assisting with the drafting of documents.
Role purpose:
- to support an Equity Partner, who is also a Head of Office and Team, in providing notarial services
- general support and assistance to 2 Equity Partners in delivery of office and team business plans; and
- providing general support and marketing assistance to team in delivering Healthcare team strategy and business plan
Specific areas of responsibility:
- Support with notarial enquiries by phone and email, coordinate diary appointments, attend client meetings, draft notarial certificates, assist with follow ups with FCO, write up notarial records, raise bills and manage accounting records on Xero with our internal accounts team.
- Provide diary, phone, inbox and general administrative support to both Partners
- Act as team point of contact liaising with Marketing Leads to provide project assistance support for discrete marketing and team tasks
- Be a team player and assist wider Healthcare team in projects, activities and events
- Report to our Equity Partner, Head of Office and Team
Person Specification:
• 5 years at a similar level, preferably in professional services
- Use of MS Office, Excel and Project management tools
- Experience with Xero not essential (training will be given)
- Excellent written English
- Track record of supporting in a professional services environment
- Accuracy and attention to detail
- Emotional intelligence and resilience
- Driven to perform at high levels, consistently
- Willingness to learn and develop
Benefits of working with us:
- Scottish Widows Pension Scheme
- Support staff bonus scheme
- Electric vehicle scheme
- 28 days annual leave (plus public holidays)
- Happy People / Perks at Work benefits portal
- Cycle to Work scheme
- Life Assurance
- 1/3 gym membership contribution
- Flu vaccinations
Is HCR the smart move for you?
HCR suits people who love a challenge and want to work in an environment where careers thrive on the back of hard work and personal merit. Our people enjoy feeling part of something bigger than themselves, and whilst our clients drive our development, it is our people who bring their energy, enthusiasm, and entrepreneurial mindsets together to solve problems and help our clients succeed.
Why HCR people love their jobs
Our people tell us they enjoy working on good quality, interesting matters from a wide variety of our clients, because they get the experience they want to develop their careers. We will give you responsibility early, the mandate to make things happen and we’ll back your good ideas. Our “Passion for People” lives and breathes every day throughout the firm as our peoples’ energy and sense of fun create a warm environment in which to thrive.
What career progression will HCR offer you?
HCR’s growth constantly creates opportunities for people who want to go places and make a difference, your career plan can become part of our growth plan. At HCR you can expect to work with friendly, energetic, ambitious people, who love getting stuck into a client problem, and enjoy celebrating a good outcome. Our people value the sense of community provided by the individual personality of each office and the collegiate approach across all our service and sector teams.
What does HCR believe, achieve and stand for?
As a Times Best Law firm, among the UK Top 60, we provide the full range of services that you would expect to organisations, business leaders and individuals. However, in our mission to give everyone the opportunity to experience a different kind of legal service we take an entrepreneurial approach. We’re flexible and responsive to the needs of our clients, delivering the best outcomes for them. We have more than 800 lawyers and support staff, including more than 150 partners, and have been awarded the Law Society’s Lexcel quality mark in recognition of our compliance and client care standards.
With ten offices in England and Wales our well-established presence stretches from west to east, ensuring clients can access a full-service legal offering no matter where they’re located. We’ve expanded significantly in Birmingham, Cardiff and the Thames Valley, and our merger with Hewitsons resulted in a full service regional hub being established in the heart of the Waterside innovation area centre of Northampton. Our London and Cambridge continue to grow apace.
With solid connections in the communities we work in, and a track record of delivering legal advice to businesses and individuals throughout the areas we base ourselves in, our clients continue to value our approach to providing legal advice, in the way they need, when they need it.
As HCR is an equal opportunities employer, we don’t just accept differences, we celebrate them. We want to attract a diverse and ambitious workforce that reflects all backgrounds and skills to create a workplace that is supportive and inclusive, recognises and nurtures talent, and which works together to achieve the best outcome for our clients.
We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support your application. If this opportunity sounds of interest to you, please make an application and submit your CV.
A note for recruitment agencies – The HCR Resourcing Team is responsible for recruitment across the firm, and where possible will use direct hiring methods. We do work with a Preferred Supplier List, and where appropriate, we will release vacancies to those agencies who we deem most appropriate to support us. Only those agencies will be invited to submit candidates via our recruitment portal. Any speculative or unsolicited CVs sent to any employee or Partner of HCR will not be considered an introduction, and no fees will be applicable. Furthermore, we retain the right to pursue these candidates without query of ownership.
