A full job description and application form can be found on Wilson's School website
Key Purpose:
The Examinations and Data Officer is responsible for the organisation and smooth running of all internal and external examinations. The officer acts as the primary liaison between the school and external examination bodies, implementing the requirements and regulations placed on schools by both awarding bodies and the Joint Council for Qualifications. The post holder will, over time, play a leading role in maintaining and developing the school’s MIS.
Duties & Responsibilities:
Planning and organisation
- Understand the regulations and requirements of all examinations and assessments held by the School, both internal and external.
- Comply with all JCQ and awarding body regulations and keep up to date with any changes to these.
- Manage arrangements for the safe and secure receipt, checking and storing of examination papers and materials.
- Contribute to the development and review of examination-related school policies.
- Work with the SENCO to ensure appropriate access arrangements and reasonable adjustments are implemented for identified pupils.
- Manage registration of candidates for all examinations, liaising with stakeholders as appropriate, ensuring that all examination registrations and entries are submitted on time, accurately and in line with awarding body guidelines and regulations.
- Coordinate internal communication in relation to NEA (Non Examined Assessment), including timetable construction for parents and liaise with awarding bodies as necessary.
- Work with the Finance department to ensure all examination invoices are checked and fees are paid.
- Contribute, alongside Senior Leaders, to the successful completion of the School Census and other government returns as required.
Exam Management: Pupil Welfare
- Ensure that all arrangements are made with careful consideration of the welfare, wellbeing and experience of pupils.
Exam management: Administration
- Recruit, train, schedule and manage invigilators for all internal and external examinations as required.
- Deploy the invigilators, having regard to budget costs and recruitment and retention.
- Manage the logistics for examination sessions, including timetabling, room booking, arranging resources and staffing, liaising with the Estates Manager and the IT service provider as appropriate with timely provision of instructions and requirements to ensure that examinations venues are set up appropriately.
- Construct, and ensure pupils are aware of their personal exam timetables, managing and resolving clashes in accordance with guidance and safeguarding procedures.
- Ensure appropriate conduct during examination sessions, in line with requirements relevant to the exam type and regulations from awarding bodies and the JCQ as appropriate.
- Carry out necessary administrative tasks related to the organisation of examination sessions.
- Liaise with the SENCO in order to implement access arrangements and reasonable adjustments as required.
- Manage arrangements for the safe and secure storage and dispatch of completed examination papers.
- Manage any unexpected issues or emergencies that arise during an examination session.
- Submit reports to examining bodies, as required.
Results and data management
- Liaise with and support the Key Stage 4 and Sixth Form pastoral teams in relation to the management of results days.
- Implement arrangements for sharing results with students (e.g. results days) including liaison with the Estates Manager for the setup of facilities for results days.
- Ensure results are received by the School in a secure and confidential way.
- Be familiar with data analysis reports and tools, and be able to share results data with stakeholders as appropriate, including generating results sheets for students.
- Arrange receipt and distribution of examination certificates to candidates.
- Manage the process for requests for re-marks, reviews (whether by candidates or School) and other queries to exam boards, seeking permissions as appropriate.
- Manage retention of results, including certificates, for the School’s record.
Pupil Assessment Data / School Management Information System
- Assist and then, over time, take the lead in maintaining and developing the school’s MIS, contributing to the planning, development and organisation of MIS procedures ensuring data is kept securely and all data held is up to date and accurate.
- Prepare marksheets and reports for the whole school as well as for individual departments and year groups.
- Contribute to wider school reporting and reporting processes and communication of these to parents.
- Support the data and leadership teams in providing data and reports to analyse student performance and allow timely intervention.
- Assist with the completion of statistical returns for the School, local authority, DfE and other agencies as directed.
- Review the retention of data in line with national guidance and data protection legislation.
- Co-ordinate the setup of the MIS for the start of each school year, with a particular focus on promotions.
- Act as a MIS Champion providing advice and guidance to staff as appropriate on getting the most from the MIS.
Hours of Work:
36 hours per week, across up to 210 days (42 weeks) per annum. The working days/weeks each year will include the school’s term time days plus the number of additional days/weeks in the school holiday period as advised in advance of each academic year. Given the nature of the role the post-holder is expected to work 3 weeks in August each year to cover the A Level and GCSE results period.
Standard working day 8am to 4pm Monday to Friday with an unpaid lunch break.
Pay: £34,752.00-£37,047.00 per year
Benefits:
- Free parking
- On-site parking
Work Location: In person
