Medical secretary Work, Jobs in Charlbury, Oxf (with Salaries)

Medical Secretary
Principal Medical Limited —Banbury
- £25,750 - £27,750 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Receptionist / Client Care Coordinator (Part Time)
Kokoro Health Limited —Fairford
- £13 an hour
- Part-time
- Hybrid work
- Social media management
- Customer service
- Front desk
- Free parking
- Work from home
Quick apply
4d
Lead Receptionist - Oxford
Welbeck —Oxford
- £33,000 a year
- Full-time
- Customer service
- Microsoft Office
- Supervising experience
1d
Care Navigator/Receptionist
Morland House Surgery —Oxford
- £12.71 - £14.05 an hour
- Part-time
- Microsoft Word
- GP surgery experience
- English
- Free parking
- Annual leave
Quick apply
Medical Secretary
Mann Cottage Surgery —Moreton-In-Marsh
- From £12.71 an hour
- GP surgery experience
- In-person
Quick apply
4d
Dental Receptionist
Buttercross Dental Practice Limited —Witney
- £13.50 - £16.00 an hour
- Full-time
- Organisational skills
- In-person
- Communication skills
Quick apply
10d
Receptionist
Principal Medical Limited —Kidlington
- £25,000 - £26,000 a year
- Part-time
- Word processing
- Microsoft Office
- Administrative experience
Quick apply
Patient and Service Coordinator
Principal Medical Limited —Towcester
- £25,750 - £27,750 a year
- Full-time
- Administrative experience
- Patient care
- In-person
Quick apply
Optical Assistant/receptionist- part-time
Morgan Optometry, Kidlington —Kidlington
- £12.80 - £13.50 an hour
- Part-time
- Organisational skills
- In-person
- Communication skills
- Employee discount
Quick apply
1d
Dental Receptionist
Didcot Dental Studio —Didcot
- £13 - £16 an hour
- Part-time
- Sales
- Customer service
- Administrative experience
- Free parking
- Employee discount
Quick apply
Medical Receptionist
Elm Tree Surgery —Shrivenham
- £12.71 - £12.72 an hour
- Part-time
- Administrative experience
- Organisational skills
- IT
Quick apply
11d
Receptionist
Vets for Pets —Abingdon
- Weekend availability
- Computer literacy
- Front desk
- IT
- Employee discount
3d
Veterinary Receptionist - Part time - 28.75 hrs per week
Oxford Cat Clinic Ltd —Oxford
- £12.80 - £13.50 an hour
- Part-time
- Microsoft Outlook
- English
- In-person
- Free parking
- Employee discount
Quick apply
2d
Receptionist
Principal Medical —Banbury
- £16,666.67 - £17,333.33 a year
- Full-time
- Front desk
- IT
- Communication skills
7d
Band 3 Receptionist - Swindon
Avon and Wiltshire Mental Health Partnership NHS Trust —Swindon
- £25,760 - £27,476 a year
- Part-time
- Administrative experience
- Organisational skills
- Front desk
7d
Receptionist
Hamberley Care Homes —Oxford
- £12.79 an hour
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Customer service
- Free parking
- Employee assistance programme
Dental Receptionist
Arden House Dental and Cosmetic Clinic —Cheltenham
- From £12.71 an hour
- Full-time
- Customer service
- IT
- In-person
- Free parking
Quick apply
8d
Dental Receptionist
Specialist Orthodontic Solutions Banbury —Banbury
- £7.55 - £12.71 an hour
- Part-time
- Organisational skills
- Front desk
- In-person
- Employee discount
- Flexible schedule
Quick apply
9d
Full-Time Dental Receptionist - Berinsfield
Dentalcare Group —Wallingford
- Full-time
- Front desk
- Computer skills
Quick apply
Dental Receptionist
Faringdon - Walker & Associates Dental & Implant Clinic —Faringdon
- £12.90 an hour
- Part-time
- Front desk
- Communication skills
- Free parking
- Employee assistance programme
Quick apply
2d

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Medical Secretary

Principal Medical Limited
Banbury

Quick apply

Job details

Permanent | Part-time | Full-time
£25,750 - £27,750 a year

Benefits

On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Word processing
GCSE
Filing
Microsoft Office
Administrative experience
Numeracy
IT
Typing
Communication skills
Office experience

Full job description

This job has multiple roles available and is flexible to both part time and full time hours.

Position Purpose

PML Medical Secretaries provide high quality administrative and secretarial support to clinicians and healthcare teams. They play a key role in ensuring safe and smooth patient pathways, accurate record keeping, and efficient communication within the organisation. The role contributes directly to the patient experience, service quality and the safe operation of the clinical environment.

Additional Accountabilities

Administrative & Secretarial Support

Produce, format, and distribute clinical correspondence (letters, reports, referrals, discharge summaries), including complex medical terminology.
Prepare documents, templates, and reports as required, for example 2ww monitoring and reporting.

Patient Pathway Coordination

Act as the first point of contact for patient queries relating to referrals.
Ensure referrals are processed in line with PML and NHS targets.
Track patient progress and chase outstanding information or reports.

Communication & Liaison

Liaise with GPs, consultants, clinical staff, hospitals, and external agencies.
Provide accurate information and relay messages on behalf of clinical teams.
Handle sensitive or confidential patient information in accordance with GDPR and PML policy.

Record Keeping & Data Management

Maintain and update patient records on clinical systems (e.g., EMIS, Docman).
Organise, file, and archive medical notes and documentation.
Ensure all correspondence is uploaded appropriately.

Office & Workflow Management

Prioritise workload to meet deadlines, especially urgent or cancer related referrals.
Manage incoming and outgoing mail, including electronic inboxes and electronic tasks.
Support improvements in administrative processes and patient flow.

Compliance & Professional Standards

Follow confidentiality, safeguarding, and information governance standards.
Adhere to PML policies and CQC requirements.
Participate in training, audits, and quality improvement activities.

Person Specification

Qualifications

Good Standard of Education - Minimum English and Maths GCSE (or equivalent) at C Grade or above. Essential
Keyboarding/typing qualification. Desirable

Experience

Experience working as a Medical Secretary in an office environment. Desirable
Experience of clinical systems (e.g., EMIS, Docman). Desirable

Skills & Knowledge

Working knowledge of Microsoft computer packages including Word, Excel, Outlook. Essential
Knowledge of Data Protection and Caldicott Principles and understanding the requirement to maintain confidentiality. Desirable
Accurate typing skills. Essential

Behaviours & Attributes

Able to work with minimal supervision following set procedures. Essential
Effective interpersonal skills. Essential
Committed to quality patient care/delivering excellent patient service. Essential
Flexible approach to work and adaptable to change. Essential
Ability to work as a member of a team. Essential

Role Purpose

The post-holder provides reliable and routine administrative support to ensure the smooth daily operation of the service. This role is designed for individuals with little or no prior administrative experience but who demonstrate motivation to learn, develop and contribute to team efficiency. The role supports effective communication, accurate record-keeping, and the delivery of high-quality patient and service user care in line with organisational and NHS standards.

Role Accountabilities

Administrative & Operational Support

Provide routine clerical and administrative support to ensure the effective running of the service.
Accurately complete basic administrative tasks such as filing, photocopying, scanning, and data entry.
Assist with the preparation of documents, reports, spreadsheets, and presentations under guidance from senior staff.

Information Management

Maintain accurate and well-organised records, documents, and filing systems.
Ensure information is updated promptly and stored in accordance with organisational and NHS policies.
Handle all data responsibly, ensuring confidentiality, accuracy, and compliance with data protection and governance standards.

Communication and Coordination

Provide courteous, professional, and timely responses to internal and external enquiries, including patients, callers, and colleagues.
Support clear communication within the team by relaying messages, sharing information appropriately, and maintaining effective channels of contact.
Act as a helpful first point of contact for telephone calls, emails, and general enquiries.

Confidentiality, Compliance & Governance

Manage sensitive information appropriately, following confidentiality requirements, data protection regulations (e.g., GDPR), and NHS governance policies.
Follow organisational procedures to maintain compliance and support safe, high-quality service delivery.

Team Contribution & Professional Development

Work collaboratively with colleagues, contributing to a positive, supportive team environment.
Show willingness to learn, adapt to new administrative systems and tools, and develop skills as required.
Support the wider team to achieve service objectives efficiently, demonstrating reliability and a proactive approach to tasks.

Person Specification

Qualifications

Good general standard of education (e.g., GCSEs or equivalent). Essential
English and Maths at GCSE Grade C/4 or above (or equivalent). Essential
Relevant administrative or IT training/certificates. Desirable

Experience

Experience using basic IT systems (e.g., email, word processing). Essential
Experience working in any customer-facing, service, or team environment (paid or
voluntary). Essential
Previous administrative experience. Desirable
Experience handling sensitive or confidential information. Desirable

Skills & Knowledge

Ability to carry out routine administrative tasks accurately (filing, scanning, data entry). Essential
Good written and verbal communication skills. Essential
Ability to follow procedures, policies, and guidance. Essential
Basic numeracy and IT literacy (e.g., Microsoft Office, email). Essential
Ability to work with accuracy and attention to detail. Essential
Ability to learn and adapt to new systems and tools. Essential
Awareness of confidentiality and data protection principles. Essential
Understanding of the importance of good record keeping. Essential
Ability to organise own workload with supervision. Essential
Knowledge of NHS systems or administrative procedures. Desirable

Behaviours & Attributes

Polite, professional, and courteous manner. Essential
Reliable, punctual, and willing to learn. Essential
Ability to work calmly and effectively when dealing with enquiries. Essential
Respectful of diversity and inclusive in approach. Essential
Willingness to undertake training and development. Essential
Flexible approach to supporting service needs. Essential
Positive attitude and commitment to contributing to a supportive team environment. Essential

Pay: £25,750.00-£27,750.00 per year

Benefits:

On-site parking

Work Location: In person

Quick apply

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