Project administrator Work, Jobs in Coulport, Agb (with Salaries)

HSSEQ Administrator
The Oil and Pipeline Agency —Helensburgh
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Office
7d
Property and Operations Administrator
Invest In Scottish Properties —Glasgow
- £24,500 - £28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
Quick apply
11d
Project Administrator
Assystem —Helensburgh
- Hybrid work
- Communication skills
- Annual leave
- Referral programme
Site Administrator
Balfour Beatty —Dumbarton
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Junior Office Administrator
React —Paisley
- £8.00 - £12.71 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- No experience needed
- Free parking
Quick apply
4d
GIS Manager
Loch Lomond & The Trossachs National Park —Alexandria
- £39,130 - £46,856 a year
- Hybrid work
- Microsoft Access
- Project management
- No degree
- Annual leave
7d
Interim Office Administrator/Receptionist
Thomas Stewart Builders Ltd —Paisley
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Level 2 Operator - Vatting Administrator
CHIVAS BROTHERS LTD —Dumbarton
- Day shift
- Administrative experience
- Organisational skills
- Employee assistance programme
- Employee discount
Quick apply
7d
Systems & Digital Specialist (Practical Process Improvement)
Thermo Fisher Scientific —Paisley
- Full-time
- Computer Science
- Engineering
- Master's degree

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HSSEQ Administrator

The Oil and Pipeline Agency
Helensburgh

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Job details

Full-time
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Driving Licence
GCSE
Project coordination
Microsoft Office
Administrative experience
IT

Full job description

The Role: An opportunity has arisen within our HSSEQ function (Health, Safety, Security, Quality & Environmental), as we seek to appoint dynamic Administrator for this small and very busy Department, to be based at our OFD (Oil Fuel Depot) at Garelochhead, Helensburgh, Argyll & Bute. This is an exciting time to join the OPA as the Agency is growing commercially and taking on facilities overseas.

Candidates need to self-motivated, able to multi-task, have good organisation and administration skills with attention to detail and accuracy being essential. Able to deliver the outputs needed to strict deadlines in order to provide a comprehensive high end technical administration and support for the development, control, and management of documentation, audits, and a wide range of activities for the HSSEQ team, particularly the management of correspondence, including correspondence to the Competent Authorities (CA) who include HSE, EA & SEPA.

Good interpersonal skills are essential to forge strong positive working relationships with all stakeholders, at all levels within the business and externally, especially influencing skills to obtain the necessary information required.

As some occasional travel to other sites may be required, candidates will need to have a full (preferably clean) driving licence.

Responsibilities include:

General administration, including preparation of presentations using standard packages.
Collate HSSEQ information for monthly CE Report and KPIs from various sources within time frames set.
Collate/manage documentation for the HSEQ Committee meetings.
Compose and respond to routine correspondence on behalf of HSSEQ members.
Be system Administrator for our Incident, audit, and MOC software. Including uploading actions.
Be system Administrator of Risk register system software.
Manage diary, including the arrangement of meetings, and email system for HSSEQ and communicate any changes to all those affected by the change.
Arrange travel and accommodation for the HSSEQ Team and others (when other Administrators are away).
Co-ordinate various HSSEQ processes through collation of papers, documents and agendas and circulation to owned distribution lists.
Organise and maintain appropriate electronic filing systems.
Handling confidential matters and cover for other Administrators/PA when they are on leave.
Highlight deadlines for reports and documents.
Process Purchase Requisitions and invoices using Focal point as required.
Liaise with other Administrators.
Document formatting to ensure standardised approach.
Assist with monitoring of regulatory actions.
Provide technical administration support in the provision of information.
Manage of correspondence, including CA correspondence.

Full details of the responsibilities can be found in the job description for this role, which is available to download at the bottom of this page.

The Candidate: Candidates must have good GCSE qualifications (or equivalent) with previous experience in a PA/Senior Administrative role, preferably in a technical post. Project coordination experience would be a distinct advantage.

Applicant must have advanced IT skills, particularly MS Office, Word, PowerPoint & Excel.

Stage 1 Interviews: 5 August 2026 (By Teams)

Stage 2 Interviews: 26 August 2026 (Face to Face at Site)

Apply Now

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project administrator jobs in coulport, agb

HSSEQ Administrator

Property and Operations Administrator