Senior administrative assistant Work, Jobs in Eastleigh, Ham (with Salaries)

Executive Assistant
Hampshire and Isle of Wight ICB —Eastleigh
- £32,073 - £39,043 a year
- Full-time
- Employee discount
- Sick pay
8d
Executive Assistant (FTC)
Hampshire and Isle of Wight ICB —Eastleigh
- £32,073 - £39,043 a year
- Part-time
- Employee discount
- Sick pay
8d
Personal Assistant
Ageas —Eastleigh
- Up to £42,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
11h
Senior Administration Assistant
Norman Gate School —Andover
- £17,860.23 - £18,612.96 a year
- Part-time
- Microsoft Office
- Administrative experience
- QuickBooks
- Free parking
Quick apply
4d
PA to Head Teacher
Springwell School —Southampton
- From £32,978 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
Quick apply
10d
Executive Assistant - CFO
Arqiva —Winchester
- Up to £56,000 a year
- Full-time
- Hybrid work
- Mentoring
- Organisational skills
- SharePoint
- Employee discount
Personal Assistant to the Director
Oaktree Education Services —Southampton
- Up to £28,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Gym membership
Quick apply
3d
PA to Headteacher
Southampton City Council —Southampton
- £37,280 - £40,778 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance programme
4d
Executive Team Assistant
Foot Anstey LLP —Southampton
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Gym membership
Quick apply
4d
Operations Room Assistant
Hampshire County Council —Southampton
- £25,186 - £26,244 a year
- Weekend availability
- English
- IT
- Communication skills
4d
Corporate Receptionist
Mitie —Southampton
- Full-time
- Microsoft Outlook
- Customer service
- Maintenance
Executive Assistant to Student Services Senior Leadership Team
University of Portsmouth —Portsmouth
- £27,319 - £31,236 a year
- Full-time
- University
- Mentoring
- Employee discount
3d

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Medical Administrative Assistant
Independent Practice Management Ltd —Eastleigh
Handling incoming calls, messages, and correspondence professionally. This role involves providing essential administrative support within a busy medical…
£24,784.50 a year
Quick apply
Junior Office Assistant
ROM Scaffolding Services LTD —Southampton
Supporting administrative tasks such as photocopying, scanning, and document filing. Answering and directing phone calls with professional phone etiquette.
Up to £12.75 an hour
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senior administrative assistant jobs near eastleigh, ham

Executive Assistant

Hampshire and Isle of Wight ICB -
Eastleigh

Apply Now

Job details

Full-time
£32,073 - £39,043 a year
8 days ago

Benefits

Company pension
Employee discount
Sick pay

Full job description

Please note this organisation does not hold a sponsorship licence, we regret to inform you that we are unable to consider applications from individuals who require sponsorship.

We are looking for an enthusiastic Executive Assistant to support an Executive Director to enable them to deliver their role against the Executive Team agenda. This is a key role to ensure efficient and effective support to the executive team which includes;

The post holder is responsible for providing high level secretarial support and an efficient and comprehensive PA and administrative service. This includes full diary and inbox management, project management and ensuring effective organisation of their commitments across a full range of duties. To work as a team member of the Executives Office, the administration team operate in a flexible and process driven way in a team focused environment.

This is a very busy environment with multiple demands and therefore the Executive Assistant must be able to work under pressure and be able to multi-task. The post holder must be able to recognise the importance of confidentiality and sensitivity of issues and at all times is able to act using the upmost discretion.

We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.

We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.

We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.

Here is a summary of some of the benefits and services which are on offer to staff:

27 days paid minimum holiday and bank holiday entitlement

NHS pension scheme

Sick pay policy

Occupational health services including staff counselling services

Flexible working and family friendly policies

Flexible retirement and retirement vouchers

Health Service Discounts – offers for stores, travel, equipment etc.

To provide an efficient and effective confidential service such that those assisting are well supported through all means of their role.

To proactively manage and operate the inboxes, this includes acknowledging and responding to correspondence in a timely manner, redirecting and flagging emails for the Executive to action, and following up for responses and actions.

To always work in a highly professional manner, maintaining diplomacy and confidentiality in communicating highly sensitive or highly contentious information with internal staff at all levels across all parts of the ICB as well as other external bodies/members of the public. This requires tact, discretion, and sensitivity to promote the good name and reputation of the ICB.

Act on behalf of the Executive in times of absence by making rapid and accurate assessment of urgent/sensitive situations that could be addressed by other colleagues

The post holder must be able to recognise the importance of confidentiality and sensitivity of issues and at all times is able to act using the utmost discretion.

Working in line with the Executive Office Standard Operating Procedure.

Assimilate, manage, and communicate a wide range of information, some of which will be sensitive and complex and may involve matters relating to individual staff or patient matters or to matters of commercial confidence.

Communicate with tact, understanding and discretion with members of the public/patients/carers when dealing with enquiries/complaints.

Respond to all queries, correspondence and telephone calls coming into the office in a timely and professional manner. Initiate action where possible and report progress as appropriate. Employ judgement to ensure that messages and actions are prioritised and brought to the attention of the Executive and/or relevant leads as appropriate with any relevant supporting information.

Receive and screen all incoming mail, obtaining any relevant background information. On behalf of the executive team and ICB prepare/commission draft responses as necessary, identifying appropriate action or referral. Initiate follow up action where necessary, ensuring that delegated ‘Heads of’ draft an appropriate response, setting deadlines to ensure the senior team has sufficient time to review draft.

Manage the Executive Director’s emails, ensuring briefings and follow up actions take place, deadlines are met, junk mail is deleted, emails are reviewed and actions.

Act on behalf of the Executive Director(s), in times of absence, by making rapid and accurate assessments of urgent/sensitive situations that can be addressed by appropriate colleagues within the organisation in order to meet deadlines, provide solutions and avoid disruptions.

Plan for situations, which are known; and to be able to re-prioritise work to accommodate unexpected situations and interruptions.

Effectively manage the diary of the executive team, prioritising meetings/appointments, as necessary, ensuring the executive team have sufficient work/reflective time.

Organise events, including liaising with facilitators/speakers, sourcing venues, inviting participants and guests and devising and sending details of confirmation of booking and joining instructions etc.

Apply Now

Refine Your Search

senior administrative assistant jobs in eastleigh, ham

Executive Assistant

Executive Assistant (FTC)

Personal Assistant

Senior Administration Assistant

PA to Head Teacher

Executive Assistant - CFO

Personal Assistant to the Director

PA to Headteacher

Executive Team Assistant

Operations Room Assistant

Corporate Receptionist

Executive Assistant to Student Services Senior Leadership Team

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