Facilities Administrative Assistant
Charles Russell Speechlys —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
18h
Facilities Assistant (Contracted via CBRE, 24 month contract)
PlayStation Global —London
- Microsoft Powerpoint
- Hospitality
- Microsoft Excel
- Annual leave
Facilities Assistant
National Trust —Telford
- £12.75 an hour
- Weekend availability
- Free parking
- Employee assistance programme
1d
Facilities Assistant
ST LEONARDS HOSPICE —York
- £25,909 - £27,635 a year
- Full-time
- Maintenance
- IT
- Hospice
- Annual leave
- Employee discount
4d
Receptionist and Facilities Administrator
University College London —London
- £36,433 - £41,833 a year
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
21h
Post room & Facilities Assistant
Kurt Geiger —Farringdon
- Full-time
- Heavy lifting
- Communication skills
- Employee discount
Quick apply
11d
Facilities / Office Assistant
Vision RT Ltd. —Basingstoke
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
Quick apply
4d
Facilities Assistant
Brackley Town Council —Brackley
- Up to £14.82 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Health & wellbeing programme
- Sick pay
Quick apply
11d
Facilities Support Assistant
University of Oxford —Oxford
- £26,948 - £28,437 a year
- Full-time
- Customer service
- University
- IT
- Annual leave
Workplace & Facilities Assistant (18 Hours per week)
Superdrug —Croydon
- Customer service
- Front desk
- IT
- Store discount
- Employee discount
11d
Facilities Operations Assistants (Sport)
Sheffield Hallam University —Sheffield
- £26,707 - £27,319 a year
- Part-time
- Customer service
- Communication skills
14d
Facilities Assistant
Integrated Care 24 Ltd —Ashford
- £25,740 a year
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
- Annual leave
- Employee assistance programme
7d
Office & Facilities Assistant
ESP Global Services Limited —Reading
- £25,114.96 a year
- Monday to Friday
- No experience needed
- Microsoft Office
- Administrative experience
Quick apply
Facilities Assistant
CBRE —London
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Facilities Assistant
LeighAcademiesTrust —Rainham
- £25,166 a year
- Overtime
- IT
- School
- Free parking
- Annual leave
Facilities Services Assistant
Rotherham Metropolitan Borough Council —Rotherham
- £13.65 - £13.72 an hour
- Part-time
- Microsoft Excel
- Customer service
- Microsoft Office
- Annual leave
11d
Band 2 Facilities Assistant
Leicestershire Partnership NHS Trust —Leicester
- £25,272 a year
- Weekend availability
- Free parking
- Paid training
6d
Facilities Assistant
City of London School for Girls —London
- £31,120 - £34,140 a year
- Overtime
- School
Facilities Assistant
City Junior School —London
- £31,120 - £34,140 a year
- Overtime
- School
Facilities Assistant VA2818
Anabas —Birmingham
- £27,000 a year
- Full-time
- English
- Employee assistance programme
- Referral programme
7d

I want to receive the latest job alerts for facilities assistant in england

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

facilities assistant jobs near england

Facilities Administrative Assistant

Charles Russell Speechlys -
London

Apply Now

Job details

Permanent | Full-time
18 hours ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Administrative experience

Full job description

Facilities Administrative Assistant

The Facilities Administrative Assistant plays a key role in supporting the day-to-day operations of the London office, Helpdesk enquiries, administration, supplies and assisting with logging of M&E jobs. Also, assisting the Facilities Manager on a range of projects and working with the wider team.

This role is based 5 days in the office.

Roles and Responsibilities (this is a broad but not exhaustive list)

Support and assist the Facilities Manager and the London Facilities Helpdesk service
Respond to, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages, and calls), assigning tasks to relevant departments
Daily up-keep and maintenance of the Facilities Helpdesk inbox, helpdesk job log and associated folder/filing systems
The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
Drafting and completion of Facilities Helpdesk email communications, intranet news items, and updates on building smart app.
Liaise with various contractors and suppliers including building management, cleaning, M&E, and all other FM related service providers/subcontractors.
Collaborate with other FM support areas to ensure tasks are addressed promptly when required
Daily communication with on-site M&E engineer & other sub-contractors
Ensure permits to work are in place for contractors, ensuring compliance with safety protocols and Helpdesk/H&S procedures
Daily use of working on different systems: Digital ID, Access control, BMS & M&E portal
Manage internal spreadsheets for staff use of facilities such as lockers, parking & occupancy and desk usage
Ordering of office supplies such as desk equipment, stationery, new joiner items.
Conduct daily status, cleanliness and supply checks of facilities areas (reception, kitchens, meeting rooms) and ensuring daily floor walks are completed.
Maintain and oversee the new joiner and leaver process
Creating and ordering business cards
Provide Office tours to new joiners
At times oversee the use, ordering and authorisation of the stationery ordering system.
Assigning invoices, creating PO’s and credit card expenses using the firm’s account management software.
Involvement in projects, initiatives, and collaborating with other teams & offices within the firm to ensure FM links with larger projects, events and promotions are fulfilled.
Updating of the Facilities Intranet Pages, Out of hours guide, Helpdesk guide and useful contacts list and other documents
Ensure security measures are in-line with policies and guidelines.
Collaborate with H&S team to ensure that work areas are adhering to the good housekeeping standards.
Act as floor Fire Warden and First Aider, ensuring that general H&S requirements are met.

Skills and experience:

Experience in a professional services environment is desirable
Good systems knowledge with a good knowledge of of Microsoft Word, Excel and PowerPoint

Person specification:

Reliable, enthusiastic, and responsive team player with a passion for assisting staff and visitors in using office facilities.
Demonstrates a common sense approach
Able to communicate, influence and educate staff on best practice use of its facilities
Solid organisational, administrative and planning skills with the ability to prioritise and multi-task.
Trouble shooting skills and the ability to apply good judgement to situations as they arise.
A flexible approach with regard to daily tasks and working hours.

Competencies

Planning and organising
Attention to detail
Delivering results
Planning and organising
Team work
Communication

Hybrid working - We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.

For a detailed specification please download the job description in the documents section of this page.

Clicking 'apply' will direct you to the application tracking system, hosted for us by Reach-ATS.com.

Apply for this role

At a glance

Location

London

Documents

Job Description

Apply Now

Refine Your Search

facilities assistant jobs in england

Facilities Administrative Assistant

Facilities Assistant (Contracted via CBRE, 24 month contract)

Facilities Assistant

Facilities Assistant

Receptionist and Facilities Administrator

Post room & Facilities Assistant

Facilities / Office Assistant

Facilities Assistant

Facilities Support Assistant

Workplace & Facilities Assistant (18 Hours per week)

Facilities Operations Assistants (Sport)

Facilities Assistant

Office & Facilities Assistant

Facilities Assistant

Facilities Assistant

Facilities Services Assistant

Band 2 Facilities Assistant

Facilities Assistant

Facilities Assistant

Facilities Assistant VA2818

I want to receive the latest job alerts for facilities assistant in england

Related Searches

Explore jobs in more locations

Facilities Administrative Assistant

At a glance

Documents

Jobseeker tools

Employer Tools

Browse

Stay Connected