Connections coordinator Work, Jobs in Finchley, Gtl (with Salaries)

Facilities Coordinator
NAB-Jones Lang LaSalle Services —London
- Full-time
- In-person
Quick apply
7d
Activities and Well-Being Coordinator
London Care Limited —Wembley
- £27,651 a year
- Microsoft Office
- Communication skills
Aspire Coordinator
Haberdashers’ Elstree Schools —Elstree
- Part-time
- Supervising experience
- Project management
- Leadership
- Free parking
- Employee assistance programme
Quick apply
Facilities Coordinator
Students' Union UCL —London
- £36,433 a year
- Full-time
- Hybrid work
- Work from home
1d
House Coordinator
Maslow's —London
- £14 - £15 an hour
- Full-time
- Front desk
- Employee discount
- Referral programme
Quick apply
10d
Volunteering Coordinator
The Hospice of St Francis —Berkhamsted
- £26,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Sick pay
Quick apply
3h
Executive Assistant (Entertainment and Events)
Corporate Event Entertainment —Muswell Hill
- From £25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- English
- In-person
- Flexitime
- Work from home
Quick apply
10h
Business Content Coordinator
World 50 Group —London
- £30,000 - £35,000 a year
- Full-time
- Hybrid work
- Master's degree
- Communication skills
Quick apply
P&C Director - Rocksteady Studios (Maternity Cover)
Warner Bros. Discovery —London
- In-person
13d
Project Coordinator, Experiential
160over90 —London
- Full-time
- Office experience
PR and Influencer Coordinator
Glassworks London —London
- Full-time
- Communication skills
- Employee discount
Quick apply
Executive Assistant
Adobe —London
- Full-time
- Microsoft Office
- AI
- Communication skills
Helpdesk Co-Ordinator
InPost UK —Hemel Hempstead
- Hybrid work
- Customer service
- Communication skills
- Time management
- Annual leave
Quick apply
13d
Office Coordinator
Indra Group UK & Ireland —London
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Employee assistance programme
Quick apply
5d
Executive Assistant
Hines —London
- Microsoft Powerpoint
- Microsoft Word
- CRM software
Human Resources Coordinator
Vignette Collection —London
- Full-time
- Hotel
- Administrative experience
- Human resources
- Annual leave
- Employee assistance programme
11d
HR Coordinator
Hines —London
- Microsoft Powerpoint
- Microsoft Outlook
- Bachelor's degree
Resource Coordinator
Jack Morton Worldwide —London
- Bar
- Administrative experience
- Human resources
Quick apply
7d
Programme Coordinator (VOLUNTEER ROLE)
Sunshine Charity —Whitechapel
- Hybrid work
- Supervising experience
- Project management
- Leadership
Quick apply
8d
Volunteer Coordinator (VOLUNTEER ROLE)
Sunshine Charity —Whitechapel
- Hybrid work
- Management
- Customer service
- Human resources
Quick apply
8d

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Facilities Coordinator

NAB-Jones Lang LaSalle Services -
London

Quick apply

Job details

Full-time
7 days ago

Full job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

MAIN PURPOSE:

To Pro-actively support the Facility Manager and Hub Manager in the day to day delivery of all facility management related functions and when needed, also covering the main switchboard activities and the running of the Reception and the associated services, as well as the first point of contact for Suppliers, Vendors and office employees.

MAIN JOB RESPONSIBILITIES:

This role involves providing exceptional customer service, fostering community and collaboration, and supporting various workplace initiatives.

Process invoices without delay and in deadlines, as per instruction from the Finance Department

Office maintenance: Ensure the office is organized and all equipment in proper conditions (equipment e.g. AC, Lights, Electrical, Cafeterias Equipment, desks, chairs, light issues, doors, etc..).

Help and achieve customer satisfaction through providing high standard services, attention to detail, identifying and implementing improvements in FM services as well as implementing of any EMEA roll out activity in timely manner

Provide excellent customer service to employees and visitors, responding to inquiries, providing information, and addressing concerns promptly and professionally.

GENERAL RESPONSIBILITIES

Operations and Building Management

Proactively engage stakeholders to ensure that on site client’s expectations are met as key point of contact for Facilities and support to staff

Office cleanliness: oversee & report cleanliness in office, pantries, etc. Janitorial, Stationary, Post/Courier, Engineering& Cleaning Services

HSE: Ensure a safe and engaging environment for our colleagues and Client through identifying risks during regular site inspections which will be recorded and documented (site inspection audit report). Ensure the provision of a safe working environment for JLL team and vendors

HSE: Ensure all escape ways are unobstructed and all material and goods are stored as per instruction at the assigned place, respecting safety recommendations for storing

HSE: Ensure all chemicals used on site have an up-to-date chemical list available at the place of storing and only trained staff is handling them.

Ensure JLL HSSE contractor management process is being followed when vendors attend site.

Data Quality: Log, monitor and update all issues, requests, reactive tasks activity and planned tasks office/facilities in our ticketing system Corrigo for all assigned sites

Regularly meet Client for update and feedback on ongoing FM issues affecting site and understand Client activities which might influence current and/or regular FM operations on site

Communicate and cooperate with landlord where and when necessary and required

Landlord main of contact. Maintain building procedures and performance measures and ensure they are maintained at all times: Supporting Cleaning and H&S Audits

Regularly meet Regional Facilities Manager for update and feedback on going FM issues affecting site and understand Client activities which might influence current and/or regular FM operations on site

Vendor Management

Regularly meet with vendors and monitor activity, keep written documentation about meetings and topics discussed

Ensure RAMS are provided

Audit scorecards and Jagger updated and vendors are aligned with JLL procedures and protocols engagement.

Finance Management

Process invoices without delay and in deadlines, as per instruction from JLL Finance team and ensure JLL financial processes are followed at all times.

Raise Purchase Orders (PO’s), regularly review accruals and open PO’S and take necessary actions to successfully and without delay receipt and close or cancel all open PO’s and balances – annual and reactive POs. (new Poland)

UMLV Reporting and updates to ensure weekly match to opened POs. (new Poland)

GR’d invoices matched to Pos and Quarterly Forecast Management

Capex and Opex review

Soft skills

Take initiative in daily tasks, have a pro-active attitude and share knowledge with your peers

Communicate in professional manner, taking the audience into account

Respond to requests and e-mails in a timely manner

Potential Front Desk coverage as required.

Meet & greet all those entering the office in a warm, professional and polite manner

Badge management: remote owner where Physical Security is not active. Tag, control and create access cards per client request

Visitor Management – Envoy + Work with Client’s Physical Security protocols to ensure a record and data entry for guests / contractors attending site is completed

Access control with building management where access is to be requested and approved.

Location:

On-site –London, GBR

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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Refine Your Search

connections coordinator jobs in finchley, gtl

Facilities Coordinator

Activities and Well-Being Coordinator

Aspire Coordinator

Facilities Coordinator

House Coordinator

Volunteering Coordinator

Executive Assistant (Entertainment and Events)

Business Content Coordinator

P&C Director - Rocksteady Studios (Maternity Cover)

Project Coordinator, Experiential

PR and Influencer Coordinator

Executive Assistant

Helpdesk Co-Ordinator

Office Coordinator

Executive Assistant

Human Resources Coordinator

HR Coordinator

Resource Coordinator

Programme Coordinator (VOLUNTEER ROLE)

Volunteer Coordinator (VOLUNTEER ROLE)

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