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Resident Service Agent
We are looking for a Resident Service Agent for our Residential Agency Build to Rent business line.
Shift pattern: 4 days on, 4 days off.
Day shift Concierge – 0700 am to 1900 pm,
Night shift concierge 1900 pm to 0700 am.
Holiday: 23 days including bank holidays
Location: Greengate - 2 Greengate, Salford, M3 7NL
What This Job Involves
This role is based at Greengate contemporary private rented scheme outside of London, a build to rent scheme.
Responsibilities include managing applicants, conducting viewing tours, securing offers on apartments, organising repair works and dealing with general tenancy related queries as well as organising resident engagement events.
The role requires enthusiasm, excellent organisational skills, good people skills and the ability to work under pressure and with a degree of flexibility as no two days are ever the same. This person will report into the General Manager.
What your day-to-day will look like:
At all times ensure a constant presence remains on the main concierge desk (except where carrying out regular building checks or on agreed breaks).
At all times provide the highest level of customer care and service, offering guidance and assistance to clients/residents in a willing and friendly manner. Deal effectively with enquiries, queries and complaints, always taking the correct action whilst remaining courteous at all times in person or on the telephone.
The Concierge should maintain a clean and smart appearance at all times, wearing either the staff uniform (or a suit where a uniform is not provided).
Ensure effective security of residents and the building at all times by walking the agreed patrol route regularly. Monitor use of external areas and deter misuse. The Concierge must not put himself/herself at personal risk and should report any concerns to the police if immediate action is required.
Complete regular building checks on site during the shift, ensuring the buildings are trouble free. To check working order and condition of: Lighting; Heating; Fire control system, alarms and smoke ventilation; Lifts; Water pumps and tanks; Doors and windows; Gates; Waste chutes; Access control systems, locks and security.
Pro-actively deal with any maintenance and cleaning/litter problems identified within the Development and the external estate areas. Fix, repair, maintain or clean any area or problem if able to do so (i.e. light bulb changes).
To report on any security/Health & Safety/maintenance issues, incidents and complaints to your line manager. Taking appropriate action immediately in the event of an emergency.
Manage any unplanned cleaning emergencies; directly where possible (spillages and accidents in communal areas)
Monitor CCTV and alarm systems at all times whilst in the office.
Monitor and aid the smooth running of car parking facilities and appropriately deal with unauthorised users/vehicles of the car park.
The Concierge must check and screen all visitors and guests and any contractor staff, ensuring they have permission to be present in the building if you suspect they have no right of access. Report any suspicious/unusual behaviour, calling the police if necessary.
Co-ordinate, instruct and allow access for services to the Development, such as refuse collection, deliveries, repairs and maintenance, utility companies. Including the movement and rotation of on-site refuse receptacles for collection.
Responsibility for all deliveries to main office, receiving, safekeeping and issuing of all parcels/registered mail in line with the company procedure.
Issuing/handling of keys only to correct personnel/residents whilst recording at all times the signing in and out of keys in line with the company procedure
Assist the Duty Manager with any other reasonable duties as requested.
The Concierge must be able to give a clear and concise handover at the end of the shift to any follow-on Concierge/Line Manager, highlighting any events that have occurred and make follow-on staff aware of any forthcoming events.
Provide utility meter reading for all properties as required by residents.
The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by your changing role within the organisation and overall business objectives of the organisation. This may mean working on separate sites as necessary.
Physical Abilities
Skills/Qualifications:
Confident liaising with clients via phone, email and letter
Ability to work under pressure with a degree of flexibility and to take control of own workload
Good interpersonal skills
Excellent organisational and IT skills although previous knowledge of the property management software is not essential
Flexible working hours to accommodate evening events and (from time to time) tours
Previous experience of property management and letting is desirable
Experience within a customer focused environment
The suitable candidate will be somebody who is seeking to further their career
Excellent verbal and written communication
Great customer service
Focus, proactive and action oriented
Shows professionalism
Well organised and adept at managing and prioritising workload.
#LI-JA1
Location:
On-site –Greater Manchester, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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