Office Work, Jobs in Grampian Region (with Salaries)

Estates Administrator
Scottish Prison Service —Grampian Region
- £30,789 - £34,878 a year
- Hybrid work
- Microsoft Outlook
- English
- Maths
11d
Office and Administration Assistant
Cairngorm Administration and Sales —Aviemore
- From £25,000 a year
- 8 hour shift
- Microsoft Word
- Microsoft Outlook
- Accounting
Quick apply
9d
Experienced Secretary
Bowlts Chartered Surveyors —Elgin
- From £24,785 a year
- Monday to Friday
- Computer literacy
- Microsoft Office
- Administrative experience
- Free parking
- Sick pay
Quick apply

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Estates Administrator

Scottish Prison Service -
Grampian Region

Apply Now

Job details

Permanent
£30,789 - £34,878 a year
11 days ago

Qualifications

Microsoft Outlook
Procurement
English
CMMS
Maths
IT
National 5

Full job description

About The Role

You will provide administration support to Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administration processes and procedures. Duties include processing of requisitions, goods received and invoices using the SPS Financial Management System, placing orders with suppliers and the coordination of maintenance contracts, paperwork and service visits.

You will be responsible for recording staff attendance and the population of staff records, including training databases ensuring clear communications are developed between internal and external training service providers.

You will also be required to attend and provide minutes for meetings. A key work element of this post is the operation and use of the Computerised Maintenance Management System (CMMS) to allocate, monitor, record and report maintenance tasks.

Please note: this recruitment campaign is aligned to the new Competencies for Success Framework (CSF) Please refer to the attached CSF document for further support and information

For full details about the role, please refer to the Job Description, Person Specification and Selection Information & Timeline.

Qualifications

Five National 5 Qualifications, including English and Arithmetic/Mathematics or equivalent qualifications or relevant experience.

ESSENTIAL

Knowledge, Skills & Experience

IT Skills Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook.

ESSENTIAL

Administration Experience Experience of carrying out general administration duties within a busy office setting.

ESSENTIAL

Workload Management Experience of dealing with and managing high volumes of telephone and e-mail enquiries.

ESSENTIAL

Finance and Procurement Knowledge Proven knowledge of finance and procurement policies and processes or willing to develop this knowledge in the workplace with full support from SPS.

ESSENTIAL

Essential Competencies for Success

Plan & Organise
Relationships & Collaboration
Accountability & Initiative
Listen & Communicate

About Us

The Scottish Prison Service (SPS) operates in a fascinating, complex and rapidly changing environment. Our vision is to help build a safer Scotland by unlocking potential and transforming lives. To enable us to successfully deliver our vision, we are committed to nurturing and investing in our greatest strength and resource: Our People.

We are proud to employ a diverse range of people; each contributing their own unique experiences and skills to enhance the service we deliver. Whatever the role, you will find your SPS experience both challenging and rewarding. You will be committed to helping us to achieve our goals and in return we will be committed to helping you to achieve yours.

We employ approximately 5,000 staff across our prisons, headquarters, college, and training and storage facility. The hard work of our staff is the most critical component in the successful delivery of Scotland’s prison system.

We need professional, capable and motivated individuals who reflect Scotland’s diversity to deliver effective and efficient activities and services to achieve our Mission and realise our Vision.

Whatever SPS profession you embark upon, you will be a valued member of the team, helping us build a Safer Scotland for the communities we serve. We are committed to your personal and professional development and offer a wide range of career progression opportunities.

Civil Service Values

All Civil Servants, and therefore anyone employed by the Scottish Prison Service, must be able to fully comply with the requirements of the Civil Service Code. Everyone is expected to carry out their role with dedication and uphold the core values of the Civil Service: Honesty, Integrity, Objectivity and Impartiality.

Integrity: putting the obligations of public service above your own personal interests.
Honesty: being truthful and open.
Objectivity: basing your advice and decisions on rigorous analysis of the evidence.
Impartiality: acting solely according to the merits of the case and serving equally well Governments of different political persuasions.

The Civil Service Commission

Our recruitment is conducted in line with the Civil Service Commission’s Recruitment Principles and external competitions are regulated by the Civil Service Commission. While the legal requirement to follow these Principles applies specifically to external appointments, the Scottish Prison Service (SPS) recognises these standards as best practice. Accordingly, SPS fully adopts these principles as the foundation for all recruitment activity, including internal recruitment and selection processes.

External competitions: if you believe that the requirement for selection for appointment on merit based on fair and open competition has not been met, you have the right to raise a complaint. Further information on the Commission’s complaints procedure is available at: https://www.civilservicecommission.independent.gov.uk/.

Internal competitions: if you believe that the requirement for selection for appointment on merit based on fair and open competition has not been met, you can raise a complaint to your HR Business Partner.

Advertising End Date:

23 Jun 2026

All Locations

Location(s):

HMP & YOI Grampian

Salary Description

Pay Band

Vacancy Type

Vacancy Type:

Permanent

Salary Details:

Salary Details:

£30789 - £34878

Hours Per Week

Hours Per Week:

Working Pattern

Working Pattern:

Normal Office Hours

Eligible For Hybrid Working?

Eligible For Hybrid Working?

Apply Now

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