Part-time | Approx. 25 hours per week | Fully office-based in Winnersh
We are looking for a confident, organised and self-motivated Events & Digital Marketing Coordinator to take ownership of Oakley’s day-to-day marketing activity, coordinate events and exhibitions, manage digital content, and keep internal and external actions moving.
About Oakley Food Projects
Oakley Food Projects is a design-and-build partner working with food, drink and pharmaceutical manufacturers across the UK.
Since 2012, we have built a strong reputation as turnkey factory fit-out specialists, managing projects from concept and design through to build, handover and operation.
As we continue to grow, we want our marketing, content and events to better reflect the quality of our work, support our sales activity and help us target leading UK food and beverage brands.
Role Overview
We are looking for a practical, organised and self-motivated Marketing & Events Coordinator to help keep our marketing activity moving.
This is a hands-on role covering social media, website updates, blogs, case studies, exhibitions, networking events, HubSpot campaigns, sales collateral and external supplier coordination.
A key part of the role will be taking input, ideas and feedback from multiple people across the business, then using your initiative to turn this into clear priorities and completed actions.
You will need good design judgement and an eye for what looks right across social media, presentations and marketing collateral. You will not be expected to do every specialist task yourself, but you will need enough practical knowledge to brief suppliers properly, make simple updates and maintain the quality of our output.
This role would suit someone confident, outgoing and highly organised, who enjoys taking ownership and keeping several moving parts under control.
Purpose of the Role
The purpose of the role is to make sure Oakley’s marketing activity is consistent, organised and delivered properly.
Key outcomes:
- Keep social media active, relevant and visually strong
- Turn input from multiple people into clear priorities and actions
- Capture and share project updates, including site photos and content
- Coordinate blogs, case studies, testimonials and website updates
- Organise exhibitions, networking events and related marketing activity
- Keep brochures, presentations and sales collateral up to date
- Coordinate external marketing suppliers and consultants
- Support business development and sales with useful content
- Keep directors and shareholders updated on progress
- Generate quality inbound leads
Quality inbound leads are a key measure of success. Decisions should be taken through the lens of: “will this help increase quality inbound enquiries?”
Key Responsibilities
Social Media & Content
- Plan, create and schedule regular posts across LinkedIn and Facebook
- Maintain a simple content calendar
- Work with directors, business development, sales and project teams to identify content opportunities
- Visit project sites where required to capture photos, short videos and general content
- Turn project updates, completed works, team activity and events into usable marketing content
- Use good visual judgement so posts look professional and consistent
- Track basic engagement and report what is working
Website, Blogs & Case Studies
- Write or coordinate blogs, case studies and testimonials
- Keep website photos, copy and project examples current
- Upload or coordinate website updates
- Liaise with external website support where needed
- Flag outdated or weak website content for improvement
Events, Exhibitions & Networking
- Organise Oakley’s presence at exhibitions and trade shows
- Coordinate stand requirements, brochures, graphics, giveaways and logistics
- Work with external designers on event materials
- Arrange networking events, invitations, guest lists, content and follow-up actions
- Make sure events are promoted before and after
- Keep event actions, deadlines and suppliers organised
Supplier Coordination
- Coordinate external designers, brand consultants, website developers, printers and marketing suppliers
- Brief suppliers clearly and chase progress
- Gather feedback from internal teams and turn it into practical instructions
- Review drafts, check details and track outstanding decisions
Sales & Business Development Support
- Support business development and sales with professional marketing collateral
- Keep brochures, credentials, presentations and case studies up to date
- Make minor updates yourself where appropriate, or coordinate outsourced updates
- Maintain a library of approved marketing and sales documents
- Arrange business cards, printed materials and branded items when needed
HubSpot, Email Marketing & Lead Coordination
- Use HubSpot marketing tools/modules to support campaign activity
- Schedule social posts and marketing emails through HubSpot where appropriate
- Coordinate simple email campaigns
- Maintain marketing contact lists
- Track, manage and route inbound marketing enquiries
- Support basic HubSpot reporting and campaign organisation
Marketing Admin
- Track marketing spend, subscriptions and invoices
- Coordinate ordering of brochures, business cards and branded materials
- Maintain a simple marketing action tracker
- Keep directors updated on priorities, progress and blockers
- Support ad hoc marketing tasks as required
What This Role Is Not
This is not a role where you will be expected to do everything yourself.
Specialist work may be outsourced, including brand work, website development, advanced SEO, finished brochure design, pitch deck design, exhibition stand design and complex HubSpot automation.
However, you will need enough practical knowledge to coordinate these tasks properly, brief suppliers clearly and make simple updates where needed.
Essential Experience & Skills
- Previous B2B experience in marketing, communications, content, events or a similar role
- Strong organisational skills and able to manage multiple tasks at once
- Able to take direction and feedback from several people and turn it into clear priorities
- Good design judgement and an eye for what looks right across social media and collateral
- Comfortable creating social media, website and email content
- Comfortable visiting project sites to capture photos, short videos and marketing content
- Confident dealing with directors, internal teams and external suppliers
- Good working knowledge of Canva and Adobe InDesign
- Recent working knowledge of HubSpot marketing tools/modules
- Happy working fully from the office, with no hybrid or WFH
Desirable Experience & Skills
- Experience in construction, manufacturing, food, drink, pharmaceutical or technical sectors
- Experience coordinating exhibitions or networking events
- Experience working with designers, web developers or marketing agencies
- Basic photography or video editing skills
Personal Attributes
Our values are Energetic, Pragmatic and Purposeful. We are looking for someone organised, confident and aligned with these values.
You will need to be comfortable taking ownership, listening to input from several people, using your initiative and turning ideas into completed actions.
The role will suit someone who enjoys structure, communicates clearly, likes getting things done and can keep several moving parts under control.
Working Relationships
You will work closely with directors, shareholders, business development, sales, project teams and external marketing suppliers.
Key Measures of Success
- Social media content posted consistently with good engagement
- Content calendar maintained
- Website updates progressed
- Events and exhibitions properly organised
- Sales collateral kept up to date
- Quality inbound leads generated
- Feedback gathered, prioritised and turned into action
- Social media and collateral kept professional and visually consistent
What We Offer
- Part-time role, approx. 25 hours per week to start
- Ideally worked over 5 days
- Flexible working hours considered
- Fully office-based role in Winnersh
- Scope for the role to grow over time
- Opportunity to shape a developing marketing function
- Support from external marketing, design and website specialists
- Freshly cooked lunches and food provided on site
- Regular team days and social events
Pay: £22,450.00-£25,650.00 per year
Benefits:
- Canteen
- Company events
- Company pension
- Discounted or free food
- Free flu jabs
- Free parking
- On-site parking
- Private dental insurance
- Private medical insurance
- Profit sharing
Application question(s):
- Are you able to work all contracted hours from our office in Winnersh, Wokingham?
Experience:
- B2B marketing: 2 years (preferred)
- HubSpot: 2 years (required)
- Adobe InDesign: 1 year (preferred)
- Canva: 1 year (preferred)
- Event planning: 1 year (preferred)
Work Location: In person
