Assistant secretary Work, Jobs in Hackney, Gtl (with Salaries)

Assistant: Legal Support (Junior Legal Secretary)
Mayer Brown LLP —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Typing
7d
Executive Assistant to CEO / Office Manager
Healthxchange —London
- Microsoft Powerpoint
- Microsoft Outlook
- Research
- Annual leave
- Employee discount
Company Secretarial Assistant
Universal Music Group —London
- Full-time
- Microsoft Powerpoint
- Organisational skills
- Communication skills
- Annual leave
- Employee discount
PA and Office Administrator
HIC Bespoke Studio Ltd —London
- £26,000 - £28,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
Quick apply
22h
Notarial Assistant
Salinger Notary Public —London
- £12,500 a year
- Part-time
- Computer literacy
- English
- Bachelor's degree
Quick apply
9d
Legal Assistant/Secretary
Eden Place Group —London
- £26,000 - £30,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Bachelor's degree
- Free parking
Quick apply
3d
Administrator, Heathrow
Moore Kingston Smith —London
- £29,000 - £36,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Annual leave
- Employee assistance programme
Quick apply
Company Secretarial Assistant (9 Month FTC)
Ardonagh Specialty —London
- Hybrid work
- Organisational skills
- Financial services
- Communication skills
- Annual leave
Quick apply
Executive Assistant to the CEO
Withersworldwide —London
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- CRM software
- Employee discount
Legal Secretary/Legal Assistant – Litigation Department (Chiswick)
Bindmans —London
- Computer literacy
- Maths
- Typing
Legal Administrative Assistant (UK)
Mullen Coughlin LLC —London
- Full-time
- Hybrid work
- Organisational skills
- Communication skills
- Time management
Quick apply
8d
Assistant Private Secretary
Crown Prosecution Service —London
- £37,615 - £39,885 a year
- Temporary
- Hybrid work
- Presentation skills
- Travel
- Flexitime
12d
Deputy Company Secretary
Clarksons —London
- Analysis skills
- Project management
- Mentoring
Assistant Company Secretary
Marie Curie —London
- £40,000 a year
- Full-time
- Hybrid work
- Continuous improvement
- No degree
- Organisational skills
- Annual leave
- Employee assistance programme
Quick apply
Assistant Corporate Secretary
T. Rowe Price —London
- Full-time
- English
- Analysis skills
- Communication skills
Assistant Company Secretary
PoloWorks —London
- £50,000 - £55,000 a year
- Hybrid work
- Microsoft Powerpoint
- Writing skills
- SharePoint
- Annual leave
- Employee assistance programme
Quick apply
Associate, Company Secretarial Assistant
Janus Henderson —London
- Hybrid work
- Microsoft Outlook
- Databases
- Organisational skills
1d
Senior Assistant Company Secretary
JamesFisher —London
- Hybrid work
- Analysis skills
- Continuous improvement
- AI
2d
EA to CEO
Executive Support —London
- £43,267 a year
- Full-time
- Hybrid work
- CRM software
- Microsoft Outlook
- Organisational skills
- Employee assistance programme
Quick apply
8d
Executive Assistant and Business Support
Department for Energy Security & Net Zero —London
- £34,835 - £35,710 a year
- Part-time
- Hybrid work
- Microsoft Outlook
- Presentation skills
- Organisational skills
- Annual leave
- Employee discount
13d

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Assistant: Legal Support (Junior Legal Secretary)

Mayer Brown LLP -
London

Apply Now

Job details

Full-time
7 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Customer service call handling
Meeting coordination
Travel arrangements
Inbound customer enquiry call handling
GCSE
Filing
Internal department liaison
Microsoft Office Suite
Copy editing
Appointment booking and call handling
Typing

Full job description

Overview:

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Legal Practice Support Team in our London office as an Assistant: Legal Support.

Standard hours are 9:30am to 5:30pm with flexibility in accordance with the needs of the business.

Our current working from home policy allows for two days working from home, subject to business need.

The Legal Practice Support Team is expected to provide cover within the office five days per week, so working from home days must be coordinated with the Legal Practice Assistant Team Leader.

This policy is subject to change and does not form part of contractual terms.

Responsibilities:

Technical:

Making diary appointments, arranging meetings (including booking rooms, confirming dates and locations, distributing agendas and preparing material where required) and diary management;
Organising travel arrangements and preparing itineraries where necessary;
Preparing material (often using PowerPoint) for presentations;
Quick and accurate preparation of bills ensuring they are sent out as quickly as possible, following up with Accounts or other departments as required;
Typing and amending correspondence and documents, which are often lengthy, and undertaking amendments as necessary.
Accurate proofreading of documents, paying particular attention to headers/footers;
Assisting with timesheet posting if required;
Use and update InterAction;
Prepare New Matter memos, ensuring accuracy and correct spelling of companies/individuals/checking with fee earners where necessary;
Complies with all internal policies, procedures and processes and keeps technical skills up to date (i.e. identifies where refresher/new training is required in response to any changes in the role);
Photocopying, filing and other general administrative duties

Personal Management

Filing of paper documents, electronic filing and keeping administrative files up to date;
Follows firm's archiving process as set by Records Management;
Closing files promptly, transferring files over when a fee earner leaves, etc.
Arranging courier deliveries;
Ensures distribution lists are kept up to date, amending as necessary after new conflicts checks.

Client Focus

Assisting with client queries in a professional and timely manner;
Assist internal clients (all groups within the business) with queries and respond in a timely manner;
Assisting with business development initiatives, i.e. organising client lunches, etc.

Communication

Liaising with clients and telephone callers when fee-earners are out of the office. Taking down accurate messages and dealing with queries or assisting callers wherever possible;
Assist and take ownership for internal/external queries in a polite and professional manner using the most appropriate medium, seek out information and resolve queries;
Maintains confidentiality and discretion at all times, flagging any concerns or issues at the appropriate level.

Teamwork

Assisting with general office duties and providing back up support for other secretaries and/or fee-earners as required to ensure the smooth running of the business.

Results Driven

Assists/supports Counsel, Associates, PSL's and trainees with internal processes, i.e. organises work to Evening group, picks up IS issues and resolves accordingly;
Checks new matter memos for accuracy, checks for clearance and keeps fee earners abreast with any issues or reminders. Co-ordinates a file where this may be cross-group.

Qualifications, Experience and Personal Attributes:

Educated to GCSE or equivalent, A Level preferable.
Minimum RSA II typing.
A legal practice assistant qualification an advantage.

Experience:

Knowledge of Finance or other transactional work within a legal environment

Technical Abilities:

Accurate spelling, grammar and punctuation.
Strong technical skills, advanced Word and Outlook and a working knowledge of Excel, PowerPoint and Internet.
Typing speed 60 wpm +

Personal attributes:

Personable, flexible and enthusiastic approach to team work;
Good, articulate telephone manner;
Self-starter, ability to use initiative and provide pro-active support to fee-earners;
Ability to pay attention to detail, particularly with emails, and to check own work;
Reliable and well organised.
Ability to work under pressure within strict deadlines and takes responsibility for their work

At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed.

Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas.

One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups - LGBTQI+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), Social Inclusion and Opportunities Network and Work and Me (Family).

We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

Apply Now

Refine Your Search

assistant secretary jobs in hackney, gtl

Assistant: Legal Support (Junior Legal Secretary)

Executive Assistant to CEO / Office Manager

Company Secretarial Assistant

PA and Office Administrator

Notarial Assistant

Legal Assistant/Secretary

Administrator, Heathrow

Company Secretarial Assistant (9 Month FTC)

Executive Assistant to the CEO

Legal Secretary/Legal Assistant – Litigation Department (Chiswick)

Legal Administrative Assistant (UK)

Assistant Private Secretary

Deputy Company Secretary

Assistant Company Secretary

Assistant Corporate Secretary

Assistant Company Secretary

Associate, Company Secretarial Assistant

Senior Assistant Company Secretary

EA to CEO

Executive Assistant and Business Support

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