Personal assistant to director Work, Jobs in Hackney, Gtl (with Salaries)

Operations and Office Coordinator (Maternity Cover)
Sister System —London
- £31,000 - £34,000 a year
- Part-time
- Administrative experience
- Human resources
- Recruiting
- Free parking
- Sick pay
Quick apply
7d
PA to the Director of Racing Systems
Formula 1 —Biggin Hill
- Full-time
- Microsoft Powerpoint
- English
- Administrative experience
- Store discount
- Annual leave
4d
Crematorium & Cemetery Assistant
WesterleighGroup —London
- From £26,842 a year
- Weekend availability
- Computer literacy
- Computer skills
- Free parking
- Employee discount
Personal Assistant
The Whiter Smile Ltd —London
- Up to £16 an hour
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
8d
Personal Assistant
MP Moran —Kilburn
- £50,000 a year
- Full-time
- Microsoft Outlook
- Administrative experience
- Organisational skills
- Store discount
- Health & wellbeing programme
Quick apply
Personal Assistant to the Managing Director
eMed —London
- Monday to Friday
- Google Suite
- Research
- Databases
- Employee assistance programme
- Life insurance
Quick apply
11d
Office Administrator/Receptionist
Clarkwell & Co Accountants —London
- £25,420.00 - £40,112.60 a year
- Temporary
- Microsoft Word
- Microsoft Outlook
- English
- Sick pay
Quick apply
21h
Associate Client Manager, Charles River Development, Assistant Vice President
State Street —London
- Full-time
- Microsoft Powerpoint
- PMP
- Analysis skills
Office Manager and Personal Assistant
ST James Facilities —London
- £38,000 - £41,000 a year
- Full-time
- Microsoft Powerpoint
- Annual leave
Quick apply
5d
Manager: Internal Communications / Marketing Communications
Mayer Brown LLP —London
- Full-time
- Hybrid work
- Marketing
- Bachelor's degree
- No degree
Personal Assistant
Multiplex —London
- Microsoft Office
- Administrative experience
- Organisational skills
- Annual leave
- Employee assistance programme
7d
Assistant Accountant & Bookkeeper
ADA Accountants —London
- £24,000 - £26,000 a year
- Full-time
- English
- Organisational skills
- In-person
- Free parking
- Annual leave
Quick apply
Executive Assistant to the Directors
Netcalibre Ltd —London
- £35,000 - £45,000 a year
- Full-time
- Hybrid work
- Paid training
Quick apply
13d
Director of Young People and Opportunities
Newham Council —London
- Full-time
5d
Personal Assistant to Founder
David Chipperfield Architects —London
- Full-time
- Writing skills
- Research
- Travel
- Employee assistance programme
Quick apply
Personal Assistant
Kabul Technical Construction Services PVT LTD —Harrow
- £25 - £50 an hour
- Temporary
- English
- Research
- Microsoft Office
- Free parking
- Profit sharing
Quick apply
Engagement Consultant (South East)
WSP —London
- Part-time
- Hybrid work
- No degree
- Organisational skills
- Communication skills
- Flexitime
- Work from home
Personal Assistant to two Deputy Directors in Policy Group
Ministry of Justice —London
- £30,001 - £40,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Presentation skills
- Annual leave
- Employee discount
4d
Personal Assistant (Love & Roses)
NEXT —London
- Full-time
- Travel
- Budgeting
- Employee discount
Company Secretarial Assistant
Universal Music Group —London
- Full-time
- Microsoft Powerpoint
- Organisational skills
- Communication skills
- Annual leave
- Employee discount

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personal assistant to director jobs near hackney, gtl

Operations and Office Coordinator (Maternity Cover)

Sister System
London

Quick apply

Job details

Part-time | Fixed term contract
£31,000 - £34,000 a year
7 days ago

Benefits

Free parking
Casual dress
Sick pay
On-site parking

Qualifications

Supplier ordering
Staff recruitment procedures (Human resources)
Technical troubleshooting
Portable appliance testers
Minor repairs
Stock ordering
Stakeholder liaison
Facilities management
Administrative support experience
First aid
Filing
Microsoft Office Suite
Administrative experience
Onboarding coordination
Human resources
Recruiting
Contracts
Cleaning
Computer skills
Risk assessment
Stock replenishment
Communication skills
Portable appliance testing (PAT)
New starter paperwork completion for onboarding
Help desk

Full job description

Job Title: Operations and Office Coordinator
Reports to: Director of Operations
Location: Haringey (N17), London (NB this is an entirely in-person role)
Hours: 30 hours per week, ideally 9am-3pm (including a lunch break) Monday to Friday, but we are happy to discuss flexible arrangements for working days/hours.
Contract Type: Fixed-term 1 year from November 2026
Salary: £31,000-£34,000 (pro-rated at £23,250 to £25,500 for 0.75 FTE)

About Sister System
Sister System is a registered charity that empowers care-affected girls and young women aged 13–24 to recover from trauma, build resilience, and realise their potential. We provide mentoring, group work, and learning opportunities that promote emotional wellbeing, independence, and pathways into education, employment, and training.

Purpose of the Role
The Operations and Office Coordinator is a varied, hands-on role responsible for keeping Sister System's office running smoothly and safely day to day. You will work in person across Sister System’s 20-person office and three mentoring/meeting rooms based at the Trampery in Tottenham, N17.

You will manage IT support and equipment, office administration, and facilities and supplier relationships, while also supporting with recruitment, onboarding, and HR administration. You will have lead responsibility for health and safety, including risk assessments and first aid, and provide light-touch administrative support to the finance team. This role suits an organised, personable multitasker who enjoys problem-solving and wants to play a central part in creating a well-functioning, engaging and supportive environment for our team and the young women we support.

Main Duties
IT

Work closely with our external IT service provider to solve IT challenges as they arise
Support the team with basic Office 365 and hardware issues in person
Order new IT equipment as needed
Track equipment inventory
Manage phone contracts
Oversight of our digital file management system and intranet
Set up desks and IT equipment for new staff members

Office Administration

Answer the Sister System mainline phone, forward calls to the relevant department.
Greet guests, set up for meetings, work with the Executive Personal Assistant to the CEO
Regularly order stationery and office supplies
Conduct regular stock checks of mentee products and submit replenishment orders
Keep the Sister System office and delivery spaces clean and tidy
Encourage team members to be tidy, efficient and environmentally aware in our spaces
Collect and distribute post including delivery of parcels
File and sort paperwork

People and Culture

Oversight of the candidate journey from recruitment to onboarding,
Monitor people@ and recruitment@ inboxes
Support with recruitment administration (posting job ads, collating applications, booking interviews)
Create and send contracts, letters of changes to salary/responsibilities
Act as onboarding/induction coordinator for new starters
Lead on BreatheHR platform administration
Support staff with questions around policies, CPD budgets etc

Facilities Management

Oversee the internal room booking system, making bookings for meetings and events in the Trampery
Be the main point of contact for the Trampery, the building management company – communicate any facilities issues and direct important information to the rest of the team
Fix small maintenance issues that aren’t covered by the building management
Manage key relationships with suppliers

Health and Safety

Lead on health and safety across the team
Conduct risk assessments and workspace assessments
Be a designated First Aider and Fire Warden
Conduct regular tests such as PAT testing
Communicate health and safety requirements across the team and encourage team members to work in a safe way

Finance

Support the Finance Officer with uploading receipts onto the shared drive
Assist with any discrepancies that finance may need support with

Organisational

Attend meetings and liaise with colleagues as required
Attend training relevant to the role
Work with colleagues to actively promote the work of the charity
Put our service users and stakeholders' needs at the heart of all services and activities
Uphold and promote the mission and values of the charity
Undertake any such appropriate duties as directed by the charity from time to time

Key contacts and relationships

Internally the post holder will report directly to the Director of Operations and work closely with the other team members.
Externally the post holder will manage relationships with a range of external partners such as our IT service provider, phone provider, stationery suppliers, landlords

Person Specification
You don’t need to have any specific experience for this role, but you do need to be:

Practical and resourceful: You are a hands-on person with a proactive approach to problem solving - you may not know how to fix everything, but you will try and work it out.
Highly organised and methodical: You see where processes can be more efficient and practical and create and implement new systems. You love keeping things tidy!
Technically savvy: You might not have IT management experience, but you understand the main technical functions and have excellent computer skills including using key Microsoft Office 365 packages. You can set up laptops, monitors, docking stations, printers, and other IT office equipment.
Approachable and helpful: You work well in a team and have excellent communication skills
Flexible and adaptable: You know that no two days will be the same and you are good at managing multiple priorities. You know that sometimes you will have to quickly change your plans to deal with urgent issues.
Open and willing to learn

Sister System is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

This post is subject to two satisfactory reference checks and DBS enhanced disclosure.

Timeline

Deadline for applications: End of day Sunday 20th September 2026
First round interviews: w/c 28th September
Second round interviews: w/c 5th October
Decisions made by: 14th October
Start date: Between 1st and 16th November

If you would like to discuss this role informally or have questions before applying, please contact Laura Marney at [email protected].

Thank you for your interest in joining Sister System in our mission to inspire and empower young women.

Pay: £31,000.00-£34,000.00 per year

Benefits:

Casual dress
Free parking
On-site parking
Sick pay

Experience:

Administrative: 1 year (required)

Work authorisation:

United Kingdom (required)

Work Location: In person

Quick apply

Refine Your Search

personal assistant to director jobs in hackney, gtl

Operations and Office Coordinator (Maternity Cover)

PA to the Director of Racing Systems

Crematorium & Cemetery Assistant

Personal Assistant

Personal Assistant

Personal Assistant to the Managing Director

Office Administrator/Receptionist

Associate Client Manager, Charles River Development, Assistant Vice President

Office Manager and Personal Assistant

Manager: Internal Communications / Marketing Communications

Personal Assistant

Assistant Accountant & Bookkeeper

Executive Assistant to the Directors

Director of Young People and Opportunities

Personal Assistant to Founder

Personal Assistant

Engagement Consultant (South East)

Personal Assistant to two Deputy Directors in Policy Group

Personal Assistant (Love & Roses)

Company Secretarial Assistant

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