Document specialist Work, Jobs in Harefield, Gtl (with Salaries)

Office Admin
Property and Building Repairs Limited —London
- £2,700 - £3,100 a month
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
16h
Executive Assistant to CEO
Phi Partners —Hatfield
- £60,000 - £80,000 a year
- Full-time
- Master's degree
- Administrative experience
- Organisational skills
- Gym membership
Quick apply
2d
Technical Auditor - Join a Growing National Team
BRE —Watford
- £35,301 a year
- Hybrid work
- Microsoft Office
- No degree
- Communication skills
- Free parking
Analyst, Knowledge Management Specialist
Janus Henderson —London
- Hybrid work
- Microsoft Office
- Analysis skills
- Project management
Remote Support Desk Operative
Titchfield Group —Essendon
- £27,500 - £30,000 a year
- Full-time
- Software troubleshooting
- Analysis skills
- IT
- Free parking
- Employee discount
Quick apply
12d
IEP Administrator
London North West University Healthcare NHS Trust —London
- £33,262 - £36,027 a year
- Full-time
- Word processing
- Hospice
1d
Housing Systems and Data Manager
Harrow Council —Harrow
- £65,544 - £72,693 a year
- Microsoft Office
- Project management
- IT
7d
Senior Document Control Specialist
McDermott —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Technical Documentation Specialist
vServices —London
- Remote
- Microsoft Powerpoint
- English
- Microsoft Office
Lifecycle Project Manager
Serco Group —High Wycombe
- £60,000 - £65,000 a year
- Full-time
- Project management
- No degree
- Communication skills
- Employee assistance programme
LIMS Implementation Specialist
Magentus —London
- £45,000 - £55,000 a year
- Hybrid work
- Laboratory experience
- Annual leave
- Employee assistance programme
Fraud Investigator
Newham Council —London
- £45,750 - £49,056 a year
- Full-time
- Hybrid work
- Analysis skills
- Communication skills
5d
Technical Support Specialist
Intelligent Imaging Innovations —London
- From £40,000 a year
- Engineering
- Bachelor's degree
- No degree
AI Agent Operations Specialist (FTE 60%)
Delfa AI —London
- APIs
- AI
Quick apply
Biosamples Operations Specialist
UCB —Slough
- Microsoft Office
Technical Auditor - Join a Growing National Team
BRE Group (Building Research Establishment) —Watford
- £35,301 a year
- Hybrid work
- Microsoft Office
- No degree
- In-person
- Free parking
Endoscopy Access Coordinator
London North West University Healthcare NHS Trust —London
- £33,262 - £36,027 a year
- Full-time
- Computer literacy
- Administrative experience
- Hospice
- Annual leave
2d
Application Support Specialist
Internova Travel Group —London
- Full-time
- Remote
- Customer service
- Hotel
- Communication skills
Analyst, Digital Delivery
Janus Henderson —London
- Hybrid work
- Microsoft Excel
- JavaScript
- HTML
Subject Access Request (SAR) and Freedom of Information (FOI) Lead
North London NHS Foundation Trust —London
- £58,133 - £65,261 a year
- Full-time
- Annual leave
1d

I want to receive the latest job alerts for document specialist in harefield, gtl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

document specialist jobs near harefield, gtl

Office Admin

Property and Building Repairs Limited
London

Quick apply

Job details

Full-time
£2,700 - £3,100 a month
16 hours ago

Benefits

Annual leave

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills

Full job description

About Us

Property and Building Repairs Limited is a specialist property maintenance and construction company working throughout London. We provide reactive repairs, planned maintenance, leak detection, roofing, drainage, paving, decorating, fire safety works, window repairs, investigations, and general building maintenance for managing agents, freeholders, commercial clients, and residential developments.

Due to continued growth, we are looking for an organised, proactive, and highly motivated Office Administrator / Construction Coordinator to join our team.

You will be working from our office in Potters Bar, EN6.

The Role

This is a fast-paced role where you will be responsible for coordinating jobs from start to finish, ensuring engineers and contractors have all necessary information, maintaining excellent communication with clients and residents, and assisting with administration and reporting.

You will be the link between our clients, residents, surveyors, and office team.

Working Hours are 08.30am to 05.00pm - Monday to Friday

28 days annual leave (8 bank holidays + 20 days of your choice)

Key Responsibilities

Job Management & Scheduling

Monitor and manage incoming work orders through Dwellant and other client portals.
Review new instructions and allocate works accordingly.
Create and maintain job files.
Schedule engineers, surveyors, and contractors.
Monitor outstanding jobs and ensure deadlines are met.
Chase updates from site teams throughout the day.
Ensure emergency works are prioritised and attended promptly.

Resident Liaison

Contact leaseholders, tenants, and residents to arrange access appointments.
Coordinate access for surveys, investigations, repairs, and inspections.
Issue appointment confirmations and reminders.
Handle resident enquiries professionally and efficiently.
Maintain records of all communications.

Site Team Coordination

Issue work instructions to engineers and site operatives.
Send photographs, reports, specifications, and client instructions to site staff.
Ensure operatives have all required information before attending site.
Monitor progress of works throughout the day.
Escalate issues to management where necessary.

Email & Client Management

Manage multiple company email inboxes.
Respond to client enquiries.
Liaise with managing agents, surveyors, residents, suppliers, and contractors.
Follow up on outstanding information and approvals.
Maintain professional communication at all times.

Reports, Quotations & Invoicing

Prepare job reports using photographs and site information provided by engineers.
Compile quotations for construction and maintenance works.
Raise invoices accurately and promptly.
Upload reports and quotations to client portals.
Maintain records of completed works.
Assist with tender submissions and project documentation.

Administration Duties

Maintain company databases and records.
Update spreadsheets and job tracking systems.
Organise photographs, reports, certificates, and completion documents.
Assist with document preparation including RAMS, permits, notices, and compliance paperwork.
Ensure all files are stored correctly and can be retrieved easily.

Preferred Experience

The ideal candidate will have experience in one or more of the following:

Property Management
Construction Administration
Building Maintenance
Facilities Management
Repairs & Maintenance Coordination
Dwellant Portal
Microsoft Office (Word, Excel, Outlook)
Preparing quotations and invoices
Customer service and resident liaison

Personal Qualities

Highly organised
Excellent telephone manner
Strong written and verbal communication skills
Able to work under pressure
Excellent attention to detail
Able to prioritise workload effectively
Self-motivated and proactive
Professional and confident when dealing with clients and residents

What You'll Be Dealing With

You will regularly coordinate works including:

Leak detection investigations
Roofing repairs
Drainage works
Window repairs and replacements
Fire safety works
Decorating and making-good works
External paving and hard landscaping repairs
Emergency call-outs
Block management maintenance works
Building inspections and surveys

Career Progression

This role offers excellent progression opportunities into:

Senior Construction Coordinator
Office Manager
Contracts Administrator
Project Coordinator
Operations Manager

The successful candidate will become a key part of the business and play a major role in the day-to-day running and growth of the company.

Applications Close on 26th of June 2026

Pay: £2,700.00-£3,100.00 per month

Work Location: In person

Quick apply

Refine Your Search

document specialist jobs in harefield, gtl

Office Admin

Executive Assistant to CEO

Technical Auditor - Join a Growing National Team

Analyst, Knowledge Management Specialist

Remote Support Desk Operative

IEP Administrator

Housing Systems and Data Manager

Senior Document Control Specialist

Technical Documentation Specialist

Lifecycle Project Manager

LIMS Implementation Specialist

Fraud Investigator

Technical Support Specialist

AI Agent Operations Specialist (FTE 60%)

Biosamples Operations Specialist

Technical Auditor - Join a Growing National Team

Endoscopy Access Coordinator

Application Support Specialist

Analyst, Digital Delivery

Subject Access Request (SAR) and Freedom of Information (FOI) Lead

I want to receive the latest job alerts for document specialist in harefield, gtl

Related Searches

Explore jobs in more locations

Jobseeker tools

Employer Tools

Browse

Stay Connected