Job Overview
We are seeking an experienced Payroll & HR Administrator to join our team. The HR/Payroll Administrator is responsible for providing comprehensive administrative support to the Human Resources and Finance departments, ensuring accurate and timely processing of payroll, maintaining employee records, and assisting with HR operations. The HR/payroll admin shall work closely with the company's external and remote HR team. This role ensures compliance with employment laws and organizational policies while promoting efficiency and confidentiality in all HR and payroll functions.
Key Responsibilities :
- Analyse, check and process payroll data using Quickbooks software
- Maintain accurate payroll records, ensuring compliance with statutory requirements (e.g., tax, pension, and other deductions).
- Manage new hires, terminations, and pay changes in the payroll system.
- Handle queries related to pay, benefits, and deductions in a timely and professional manner.
- Reconcile payroll reports and liaise with the accountant for journal entries and audits.
- Process and monitor payments and expenditures.
- Prepare and monitor the payroll to be passed to our payroll service and online payment system.
- Provide snapshot information both financial and statistical
- Ensure all staff are paid within established time limits.
- Ensure that vendors and suppliers are paid within established time limits.
- Receive and verify invoices and requests for goods and services
- Maintain listing of accounts receivable and payable
- Maintain the general ledger and chase outstanding invoices
- Monitor the financial patterns of local authority payments
- Maintain the Local Authorities invoice platform
- Print out monthly financial update reports for management meetings
- Review and verify travel / mileage claims
- Maintain a filing system for all financial documents
- Ensure the confidentiality and security of all financial and employee file
- Attend relevant meetings and take minutes
- Utilise accounting software to reconcile payroll accounts
- Collaborate with managers and staff to ensure accurate employee data
- Familiarity with HMRC RTI and Pension data inputs
Human Resources Administration
- Maintain accurate, up-to-date, and confidential employee files (digital and/or physical), including collecting references, preparing enhanced DBS checks, verifying appropriate ID and proof of qualifications,
- Ensure staff business-insurance cover is valid and documented, and obtaining and filing copies of all relevant training certificates.
- Upkeep HR database including adding new employees, updating compliance records, ensuring legal requirements are met throughout employee lifecycle.
- Support recruitment activities, posting job ads, scheduling interviews, and onboarding new hires.
- Administer employee benefits and assist in performance management tracking.
- Support HR policy implementation and ensure compliance with employment legislation.
- Prepare HR-related audits, metrics, and documentation as required.
- Coordinate training sessions, maintain attendance and leave records.
- Ensure adherence to data protection and confidentiality policies.
- Assist with HR and payroll audits and prepare required reports for management.
- Review company' policy with external HR team periodically
Requirements:
- Proven experience in payroll and HR administration a must
- Knowledge of UK employment Law and regulations
- Knowledge of Careplanner systems and Bright HR payroll software would be beneficial
- Strong attention to detail and accuracy in data entry
- Ability to work collaboratively with HR and finance teams
- Familiar with HMRC RTI and Pension Auto Enrol processes
Hours
37.5 hours per week
Immediate start available.
Job Type: Full time
Schedule: Monday to Friday
Benefits:
- Company pension
- Flexitime
- Casual dress
- Onsite parking
Experience:
- Payroll: 1 year (preferred)
- HR Administration: 1 year (preferred)
Work Location: In person
Job Types: Full-time, Part-time, Permanent
Pay: From £13.00 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
- Referral programme
Experience:
- Payroll: 1 year (required)
- Human resources: 1 year (required)
- Accounting software: 1 year (required)
- HMRC: 1 year (required)
Work Location: In person
