We are recruiting a n Admin Co - ordinator to work within our Admin team with a desire to make a difference, to work hard and to further their knowledge, skill and experience in a supportive and progressive environment.
Your focus in this role will be to provide comprehensive secretarial and administrative support to the Brighton Wellbeing Service and coordinate a team of Wellbeing Admin Leads ensuring the smooth running of the office day to day.
You will need to have :
A good eye for detail and be able to apply multiple policies and procedures related to administrative tasks across multiple service areas
Experience of coordinating teams and / or tasks to ensure that they are completed within required timescales
The ability to work independently using your own initiative in setting your daily/weekly objectives and the ability to support other team members to do the same
Experience or knowledge of how to support a team, for example the delivery of supervision/Personal Development Plans and short-term absence management.
- To produce and communicate a range of complex, and at times sensitive information to staff at all levels of the service, inclusive of senior leads in order to gain agreement or engagement. This will often include information relating to individual, team and service level performance and capability management. This will also often include where there is a need
- Maintain oversight of workforce KPI’s for areas of responsibility, taking action to address areas requiring improvements.
- Takes responsibility for overseeing the estates of each site, ensuring that room bookings including ad hoc changes are appropriately authorised, documented and communicated.
Budgetary & Resources
- To be responsible for ordering of supplies for the administrative team, other key staff across the management team and maintaining supplies for the office and administration service for which responsible.
- To authorize payments for travel expenses, meeting expenses, appropriate agency and bank timesheets within the administrative team.
- To ensure relevant invoices and purchase orders are appropriately authorised up to the value of 5K
What can we offer you?
As a mental health trust Sussex Partnership places a huge focus on the wellbeing of our staff, as well as ensuring our reward packages reflect the immensely important work they do. We can offer you:
The opportunity to work in a new and exciting collaboration and to help us forge our path
Access to numerous wellbeing and support programmes, run by our internal wellbeing team
Excellent supervision programmes, with ongoing opportunities for training and development
Access to a host of discount schemes (including gyms, shopping, restaurants and cars)
A position within a trust rated as ‘Outstanding’ for caring and ‘Good’ overall by the CQC
Brighton & Hove
Regularly taking the top spot(s) in many ‘best place to live’ surveys, Brighton and Hove offers a relaxed seaside atmosphere with a huge array of shops and entertainment to keep you busy. Whether you enjoy a spot of retail therapy, or a stroll along a beautiful coastline, you will find yourself well catered for. With trains direct to London taking only 1 hour and the south downs national park on your doorstep, we really do have the best of both worlds.
If you want to join an innovative and exciting service in the vibrant and diverse seaside City of Brighton & Hove, then we would love to hear from you!
To provide effective leadership and management to staff which promotes high performance standards both individually and as a team, in the achievement of the Trust’s objectives and priorities. The Trust’s success will be dependent on all managers playing an active role to make sure the existing areas of good employment practice are universally embedded within the organisation. Managers will be expected to:
- Understand the Trust’s key priorities and those of your care group and translate these into key priorities for your CDS.
- Ensure clarity and effectiveness in developing and designing roles.
- Ensure management of staff is consistent with Trust’s HR Policies to the achievement of equality, equity and optimum performance.
- Complete annual Appraisals for all staff which reflect these priorities and ensure staff have access to appropriate training and development.
- Communicate regularly through meetings with teams and individuals and provide opportunity for two-way feedback.
- Promote an effective team ethos.
- Promote equality, diversity and rights, and treat others with dignity and respect ensuring services are developed, managed and delivered to meet the specific needs of those belonging to protected characteristics.
- Promote equality, diversity and Human Rights in working practices by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and contributing to developing equality of opportunity and outcomes in working practices.
- Contribute to developing and maintaining equality of opportunity in working practices by complying with legislation and organisational policies. Advise colleagues about equality, diversity and human rights policies and procedures and ensure they are followed.
- Ensure that colleagues are treated fairly. Behave in a non-discriminatory way andchallenge the discriminatory behaviour of others. Be supportive of colleagues or service users who wish to raise issues about discriminatory practice or experience.
General
- To fully participate in the Trust’s performance review and personal development planning process on an annual basis.
- To undertake training as necessary in line with the development of the post and as agreed with the Manager as part of the personal development planning process.
- To achieve and demonstrate agreed standards of personal and professional development within agreed timescales.
- To undertake project work as required, for example, upgrading the services processes and telephone system; office refurbishments, etc.
- To undertake any other duties at the request of the Manager which are commensurate with the role.
- To be able to articulate the vision and values of Sussex Partnership NHS Foundation Trust, and to feel personally in tune with the delivery of these. To participate in rota to cover reception duties if required.
- To represent the administrative function at internal and external meetings as required.
