Payable coordinator Work, Jobs in Kensington, Gtl (with Salaries)

Admin Coordinator (FM)
Reliance Facilities Management Limited —Mayfair
- £26,000 - £29,000 a year
- Full-time
- Microsoft Excel
- Administrative experience
- In-person
Quick apply
18h
Global Operations Coordinator - BCG Institute
Boston Consulting Group —London
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- English
6d
Procurement and Accounts Payable Coordinator
UPP Ltd —London
- £40,000 a year
- Full-time
- Hybrid work
- Communication skills
Project Support Coordinator
CBRE —London
- Full-time
- Hybrid work
- Google Suite
- Oracle
- Microsoft Office
Senior Coordinator, HR
Sony Pictures Entertainment Inc. —London
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Gym membership
5h
Accounts Payable Associate
Ryan Specialty —London
- Full-time
- Bachelor's degree
- Accounting
- Business
Compliance Officer
Carnall Farrar —London
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Leadership
- Health & wellbeing programme
- Annual leave
Quick apply
Principal Procurement Specialist
McDermott —London
- Full-time
- Microsoft Excel
- Microsoft Office
- SQL
Certification Project Manager
BRE —Watford
- £38,000 - £43,000 a year
- Hybrid work
- Project management
- Communication skills
- Free parking
10d
Certification Project Manager
BRE Group (Building Research Establishment) —Watford
- £38,000 - £43,000 a year
- Hybrid work
- Project management
- In-person
- Communication skills
- Free parking
10d
Senior Principal Procurement Specialist
McDermott —London
- Full-time
- ERP systems
- Microsoft Office
- Presentation skills
(Temp) Coordinator, Visual Experience Production
Tapestry Inc —London
- Full-time
- Hybrid work
- Employee assistance programme
- Employee discount
Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract)
Christie's —London
- £32,000 a year
- Full-time
- Childcare
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Employee assistance programme
3d
Graduate Intern, Islamic and Indian Art
Christie's —London
- £26,936 a year
- Full-time
- Childcare
- English
- Administrative experience
- Annual leave
- Employee assistance programme
10h

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Admin Coordinator (FM)

Reliance Facilities Management Limited
Mayfair

Quick apply

Job details

Full-time
£26,000 - £29,000 a year
18 hours ago

Qualifications

Microsoft Excel
Facilities management
ISO 9001
Administrative experience
Phone etiquette

Full job description

Job description:

Key Responsibilities

1. Operations Administration & Customer Support

Monitor and manage incoming emails, calls, customer requests, and operational enquiries, ensuring timely response and resolution.
Assess and triage complaints, enquiries, and service requests, escalating issues to the appropriate manager or operational lead where required.
Coordinate day-to-day operational activities and provide administrative support to ensure smooth service delivery.
Support manager and operational team with ad hoc & amc operational requirements and urgent business priorities.
Ensure effective communication between internal teams, contractors, suppliers, and clients to facilitate seamless operations.
Maintain accurate documentation, operational records, and correspondence for business continuity and audit purposes.
Monitor ongoing works and service progression and uploading invoices and reports through emails, operational portals and systems including Dwellant and FixFlow.

2. Quotations & Commercial Coordination

Review and coordinate incoming quote requests and direct them to the appropriate operational team member for action.
Maintain oversight of quotation workflows to ensure requests are actioned within agreed timelines.
Raise and process Purchase Orders (POs) for operational and reactive works while ensuring compliance with internal approval processes.
Update and maintain sales and quotation tracking sheets, ensuring quoted and awarded works are accurately recorded and monitored.
Support coordination of awarded works and ensure records are updated in a timely manner.

3. Procurement

Support procurement activities through sourcing and ordering cleaning materials, consumables, and operational supplies.
Coordinate timely ordering of cleaning consumables for operational teams and cleaners across sites.

4. Finance Administration, Invoicing & Credit Control

Support invoicing processes, ensuring invoices are raised accurately and within required timelines.
Maintain and update Accounts Payable (AP) tracking lists and financial monitoring spreadsheets.
Carry out weekly credit control activities, including following up on overdue invoices and delayed payments.
Liaise with internal stakeholders and clients regarding invoice queries, outstanding balances, and payment follow-ups.
Support financial administration through accurate tracking and maintenance of operational financial records.
Receive, review, and process contractor invoices, ensuring accuracy against approved works, purchase orders, and agreed rates.
Coordinate bi-monthly contractor payment runs by preparing payment schedules, verifying invoice details, and liaising with relevant managers for approval.
Follow up on invoice discrepancies, missing documentation, and payment queries to ensure contractors are paid accurately and on time.
Document handling experience

5. ISO 9001 Compliance & Internal Auditing

Support organisational readiness for ISO 9001 Quality Management System (QMS) implementation and compliance.
Participate as part of the internal audit team by reviewing processes, procedures, records, and operational documentation.
Assist with internal audits to assess compliance against quality standards and business procedures.
Support preparation for external audits by maintaining documentation and participating in audit discussions where required.
Contribute to continuous improvement initiatives and process standardisation to strengthen operational efficiency and compliance.

6. Marketing & Business Support

Prepare, coordinate, and distribute weekly e-shot marketing communications every Monday to support business promotion, customer engagement, and service awareness.
Collaborate with internal teams to ensure marketing content, promotions, and service updates are communicated accurately and in a timely manner.
Maintain distribution schedules and support marketing activities aimed at strengthening client engagement and brand visibility.
Knowledge in excel

Key Skills & Competencies

Operations Administration
Facilities Management Coordination
Purchase Order Processing
Procurement Management
Customer Service & Complaint Resolution
Credit Control & Invoice Administration
Vendor & Contractor Coordination
ISO 9001 Compliance & Internal Auditing
Operational Reporting & Record Management
Stakeholder Communication
Process Coordination & Continuous Improvement
Attention to Detail & Multitasking

Pay: £26,000.00-£29,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

payable coordinator jobs in kensington, gtl

Admin Coordinator (FM)

Global Operations Coordinator - BCG Institute

Procurement and Accounts Payable Coordinator

Project Support Coordinator

Senior Coordinator, HR

Accounts Payable Associate

Compliance Officer

Principal Procurement Specialist

Certification Project Manager

Certification Project Manager

Senior Principal Procurement Specialist

(Temp) Coordinator, Visual Experience Production

Sale Coordinator, Classic Art - Ancient Art & Antiquities (Fixed Term Contract)

Graduate Intern, Islamic and Indian Art

I want to receive the latest job alerts for payable coordinator in kensington, gtl

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