The purpose of this post is to provide technical and practical support to the Postgraduate Research (PGR) Manager in the management of research degree-related committees and research student administration. The postholder will coordinate a number of key tasks associated with support for research degree boards and will also coordinate activities that help to ensure the accuracy of the data held on research students on the student records system and other systems holding records for PGRs such as Gateway and PURE. The postholder will support the PGR Manager and work alongside the PGR Coordinator: Student Records, Data & Finance and the PGR Administrator.
Duties and responsibilities
- Provide proactive support for several Research Degree Boards, including drafting agendas, distributing agendas and papers, acting as Officer at Board meetings, taking detailed and accurate minutes of committee meetings, and carrying out associated actions following Board meetings.
- Collate and provide data on research students in support of the assurance of quality and standards.
- Coordinate the processing of paperwork, gathering of evidence, and arrangement and minuting of panel meetings in relation to the PGR Satisfactory Progress policy process.
- Support the PGR Manager in the development of research degree-related policies, in support of the assurance of quality and standards.
- Ensure data accuracy by running reports and overseeing or undertaking necessary corrections, identifying procedural improvements required.
- Monitor and report on the progress and engagement of PGR students, including international student engagement and immigration compliance processes.
- Support students and staff in their use of the online research student management system to log activity and submit request and applications as appropriate.
- Work with the PGR Administrator to ensure the smooth running of PGR examination processes.
- Ensure effective monitoring and communication in support of nomination and approval of examiners, including compliance with ‘right to work’ procedures.
- Provide high quality customer service and effective communication to PGR students, supervisors and other stakeholders.
Skills and experience
Educated to A-level/NVQ Level 3 or equivalent including A-C in GCSE Maths and English Language or equivalent
Degree and/or equivalent qualifications or experience
Excellent organisational skills with ability to manage own workload
Experience of supporting formal committees, boards or panels and taking minutes at meetings
Previous experience of working in the education sector, preferably administrative or student support role
Good written and verbal communication skills
Experience of working effectively as part of a team
Experience of effectively supporting customers, clients, students or similar
Experience of working with computerised and online systems to support activity
Experience in preparing for and coordinating panels, formal meetings, examinations or similar events
Experience of word processing with an ability to format and layout documents
Accurate data inputting
Data processing experience with an ability to format, filter and extract data from spreadsheets
Location
Waterside campus - The University of Northampton
Additional information
Please note this is a temporary role, working 30 hours per week for 7 weeks.
The start date is flexible but we do require the right candidate to start as soon as possible.
Pay: Up to £13.84 per hour
Benefits:
Work Location: In person
